2020 Memo Series Communications

2020 Policy Memos

Policy Memo – anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures. A Policy Memo can interpret and provide further guidance to previously promulgated regulations.

2020 Policy Memos
Memo # Memo Title Issue Date Audience Keywords Links & Attachments
PM 20-001 Electronic Visit Verification (EVV) Address Confidentiality Program Guidance During EVV Soft Launch 1/22/2020 Stakeholders Electronic Visit Verification, EVV, Address Confidentiality, Cures Act, Personal Care, Home Health None

2020 Operational Memos

Operational Memo – detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.

2020 Operational Memos
Memo # Memo Title Issue Date Audience Keywords Links & Attachments
OM 20-038 Temporary Training and Certification of Nurse Aides 4/8/2020 Nursing Facilities Certified Nursing Assistant, Nursing Facilities, Training Requirements, COVID-19, Coronavirus None
OM 20-037 Community Centered Boards and Single-Entry Points Operational Changes in Response to COVID-19 4/8/2020 Community Centered Boards & Single Entry Points COVID-19, Coronvairus, Administrative and Case Management Contracts None
OM 20-036 COVID-19 Communication for Suspending In-Person Inspections for HCBS Home Modification and Individual Residential Support Services-Host Home Settings 4/8/2020 Home and Community Based Services (HCBS) Providers & Case Management Agencies COVID-19, HCBS, Home Modification, Home Accessibility Adaptations, Home MOD, IRSS, Host Home, Inspection, Survey None
OM 20-035 Operational Information for HCBS Residential Services Pertaining to COVID-19 4/7/2020 Providers & Case Management Agencies COVID-19, Coronavirus, Providers, Host Home Providers, Residential Providers, Alternative Care Facilities, Supportive Living Program None
OM 20-034 Updated Case Management Operational Changes in Response to COVID-19 4/7/2020 Case Management Agencies COVID-19, Coronavirus, Case Management, Monitoring, Functional Eligibility Assessment, Level of Care, CSR, ULTC 100.2, Critical Incident Report None
OM 20-033 Medical Assistance - Medicare Savings Program and Low-Income Subsidy 4/7/2020 County Departments of Human/Social Services & Medical Assistance Sites 2020 Income Limits - Medicare Savings Program and Low-Income Subsidy None
OM 20-032 Telemedicine in Nursing Facilities, Alternative Care Facilities, and Intermediate Care Facilities for COVID-19 4/1/2020 Nursing Facilities, Alternative Care Facilities, Intermediate Care Facilities, and Medical Professionals Telemedicine, Telehealth, Nursing Facilities, Alternative Care Facilities, Intermediate Care Facilities, COVID-19, Coronavirus None
OM 20-031 Operational Changes to the HCBS Non-Medical Transportation Benefit for COVID-19 4/1/2020 Providers & Case Management Agencies COVID-19, Coronavirus, Providers, NMT, Transportation None
OM 20-030 PASRR COVID-19 Update 2 4/1/2020 Stakeholders PASRR, Coronavirus, COVID-19, Nursing Facilities, Hospitals None
OM 20-029 Community Centered Boards (CCB) Rates 4/1/2020 Community Centered Boards (CCBs) Community Centered Boards, CCB, Community Centered Board Rates, CCB Rates Colorado County Designation, 2018 - Colorado Rural Health Center
OM 20-028 Health First Colorado Children with Disabilities Buy-In 2020 Income Chart and Premium Guide 3/31/2020 County Departments of Human/Social Services Medicaid, Buy-In, Children with Disabilities, CBWD, 2020 FPL, Income, Premium None
OM 20-027 Changes to Signature Requirements for Member Paperwork in Response to COVID-19 for Case Management Agencies 3/31/2020 Case Management Agencies COVID-19, Coronavirus, Case Management, Monitoring, Functional Eligibility Assessment, Level of Care, CSR, ULTC, 100.2, 803, Service Planning None
OM 20-026 Instructions for Nursing Facility Claims when 5615s are Unavailable Due to COVID-19 3/27/2020 Nursing Facilities & Intermediate Care Facilities for Individuals with Intellecutal Disabilities 5615, COVID-19, Nursing Facilities, LTC Facilities, Patient Liability, Patient Payment, Claims None
OM 20-025 Health First Colorado Buy-In for Working Adults with Disabilities 2020 Income Chart and Premium Guide 3/24/2020 County Departments of Human/Social Services Medicaid, Buy-In, Working Adults with Disabilities, WAWD, 2020, Income, Pemium None
OM 20-024 Changes to Benefits and Services in Response to COVID-19 3/24/2020 Stakeholders COVID-19, Coronavirus, Benefits and Services, Home and Community Based Services, CDASS, Case Management None
OM 20-023 COVID-19 Communication for Supervision Requirements for Class B Licensed HCBS Providers 3/24/2020 Stakeholders COVID-19, HCBS Providers, Supervision None
OM 20-022 Critical Incident Reporting for COVID-19 3/19/2020 Stakeholders COVID-19, Coronavirus, Case Management, Critical Incident Reporting None
OM 20-021 HCBS Provider and Case Management Action Required for Closures Related to COVID-19 3/17/2020 Stakeholders COVID-19, Coronavirus, Case Management, Provider, Benefits and Services, Home and Community Based Services None
OM 20-020 COVID-19 Communication for HCBS Behavioral Therapy, HCBS-Bereavement Counseling, HCBS-Expressive Therapy, HCBS- Mental Health Counseling, HCBS-Movement Therapy, and HCBS-Therapeudic Life Limiting Illness Support Providers 3/17/2020 Stakeholders HCBS Therapy, COVID-19 None
OM 20-019 Case Management Additional Operational Changes in Response to COVID-19 3/14/2020 Stakeholders COVID-19, Coronavirus, Case Management, Monitoring, Functional Eligibility Assessment, Level of Care, CSR, ULTC 100.2, 803 None
OM 20-018 Case Management Operational Changes in Response to COVID-19 3/14/2020 Stakeholders COVID-19, Coronavirus, Case Management, Monitoring, Functional Eligibility Assessment, Level of Care, CSR, ULTC 100.2, Critical Incident Report None
OM 20-017 Departmental Guidance on Long-Term Care and Congregate Settings 3/13/2020 Stakeholders COVID-19, Guidance None
OM 20-016 Disenrollment of Program of All-Inclusive Care for the Elderly (PACE) Participants 3/10/2020 Stakeholders PACE< Voluntary and Involuntary Disenrollment, State Administering Agency None
OM 20-015 2020 Federal Poverty Level Guidelines 3/6/2020 County Departments of Social/Human Services & Medical Assistance (MA) Site Staff 2020 Federal Poverty Level Guidelines, Income Limits

April 2020 CHP+ Income Chart Final

April 2020 Medicaid Income Chart

OM 20-014 Professional Medical Information Page Requirements 3/6/2020 Case Management Agencies (CMAs) Professional Medical Information Page PMIP, ULTC-100.2, Functional Needs Assessment, Licensed Medical Professional, Level of Care, QIS None
OM 20-013 Youth Day Services 3/2/2020 Stakeholders HCBS-CES, Youth Day HCBS Rate Schedule - as of March 2020
OM 20-012 Electronic Visit Verification Mandate Timeline 2/27/2020 Stakeholders EVV, Electronic Visit Verification, Mandate, In Home Services, Cures Act None
OM 20-011 Implementation of the FY 2019-20 Cybersecurity Incentive Reporting Period 2 2/19/2020 County Departments of Human/Social Services

 

Incentives, Cybersecurity, 2019-20, County Incentives Program

 

 

Cybersecurity FAQ

Option 2 Risk Assessment and Remediation Plan

Option 2, 3, WMS Risk Assessment & Remediation Plan

OM 20-010 Single Entry Point (SEP) Rates 2/20/2020 Single Entry Point Agencies SEP Rates Colorado County Designation, 2018-Colorado Rural Health Center

OM 20-009

Implementation of the FY 2019-20 Food Security Incentive 2/3/2020 County Departments of Human/Social Services Food Security, SNAP, EBNE, Incentives, Performance

Food Security Data

SNAP Individual Report FAQ

OM 20-008 Guidance on Incontinence Items Available Through Early Periodic Screening, Diagnostic, and Treatment (EPSDT), Durable Medical Equipment (DME), or Home and Community Based Services (HCBS) Waivers 1/30/2020 Case Management Agencies, Durable Medical Equipment (DME) Providers, and Stakeholders HCBS, CES, SLS, SS, SME, EPSDT, Wipes, Diapers, Incontinence None
OM 20-007 SB 19-238 Compensation Increase for Home Care Professional Notification 1/28/2020 Home Care Agencies SB19-238, Home Care Agencies, Personal Care, Homemaker

Compensation Increase for Home Care Professionals Letter

Senate Bill 19-238

OM 20-006 Updated Guidance to Contractors on Reporting Suspected Provider Fraud 1/28/2020 Contractors Provider Fraud, Fraud Reporting, Program Integrity, Medicaid Fraud Control Unit, Contractor Contractor Suspected Fraud Written Notice Form
OM 20-005 Updates: Non-Medical Transportation Public Transportation Benefit 1/21/2020 Stakeholders and Case Managers NMT, Public Transportation, RTD, Bus Passes None
OM 20-004 Work Number Verification and Related Expenditures for Medical Assistance-Only 1/17/2020 Counties Work Number, Verification, Funding, Medical Assistance-Only None
OM 20-003 Division of Housing Inspections for Host Homes and Provider Owned or Leased Settings 1/17/2020 Program Approved Service Agencies (PASA's) Division of Housing, Individual Residential Services and Supports, Inspection Requests Inspection Request Excel Spreadsheet
OM 20-002 2020 Increase to Resource Limits-Medicare Savings Program and Low-Income Subsidy 1/14/2020 Eligibility Sites 2020 Increase to Resource Limits None
OM 20-001 Treatment of Income of Live-In Care Providers Who Are Being Paid Difficulty of Care Payments 1/9/2020 Eligibility Sites To Communicate to Eligibility Sites on How to Treat a Difficulty of Care Payment for MAGI and Non-MAGI Programs None

2020 Informational Memos

Informational Memo – important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.

2020 Informational Memos
Memo # Memo Title Issue Date Audience Keywords Attachments
IM 20-017 COVID-19 Communication for Adult Day, Day Habilitation and Brain Injury Day Treatment Providers 3/15/2020 Stakeholders Adult Day, COVID-19, Day Treatment, Specialized Habilitation None
IM 20-016 COVID-19Communication for CDASS Participants 3/13/2020 Stakeholders CDASS, COVID-19, Participant Direction None
IM 20-015 PASRR COVID-19 Update 3/13/2020 Stakeholders PASRR, Coronavirus, COVID-19, Nursing Facilities, Hospitals None
IM 20-014 Guidance for Non-Medical Transportation (NMT) and Supported Community Connections (SCC) 3/3/2020 Stakeholders HCBS-DD, HCBS-SLS, NMT, SCC, Providers None
IM 20-013 Appeals Navigation Information Session 2/25/2020 Stakeholders Appeals, Appeals Navigation, Fee-For-Service, Benefits, State Plan Benefits, Member Information, Hearing Stakeholders, Meeting Notice None
IM 20-012 Children's Habilitation Residential Program (CHRP) Waiver Revision 2/24/2020 Stakeholders Children's Habilitation Residential Program (CHRP), Intellectual and Developmental Disabilities, Children, Stakeholders, Rules, Waiver Amendment 8.508 CHRP Proposed Rule Revisions
IM 20-011 Disability Trust Rule Update Information Meeting 2/20/2020 Stakeholders Disability Trust, Meeting Notice None
IM 20-010 Public Notice for DD Waiver Amendment 2/7/2020 Stakeholders Public Notice, Waiver, Amendment, DD None
IM 20-009 Waiver Transition Services and the Service Plan Authorization Limit 2/5/2020 Members, Families, Guardians, Advocates, Providers, and other Stakeholders SPAL, Waiver Transition Services, SLS None
IM 20-008 County Grant Program Targeted Grants 2/5/2020 county Departments of Human/Social Services County Grants, Targeted Grant, Quality, Performance, Outcomes None
IM 20-007 HCBS Settings Final Rule - Updated Milestones 2/3/2020 Waiver Participants, Advocates, Case Management Agencies, and Providers Home-And Community-Based Services, HCBS, HCBS Settings Final Rule, Milestones, Schedule Milestones Update II
IM 20-006 Public Notice for Waiver Amendments and Renewals 1/31/2020 Stakeholders Public Notice, Waiver, Amendment, Renewal, HCBS, BI, CES, CHCBS, CHRP, CLLI, CMHS, EDB, SCI, SLS None
IM 20-005 Home Accessibility Adaptations Process and Billing Updates for CES and SLS Waivers 1/30/2020 Providers & Case Managers Home Accessibility Adaptations, Home Modifications None
IM 20-004 Single Entry Point (SEP) Request for Proposal (RFP) Awardee Status Update 1/17/2020 Stakeholders SEP RFP, Single Entry Point, Request for Proposal, Award None
IM 20-003 SB 19-238 Training Advisory Committee Recommendations 1/8/2020 Stakeholders SB 19-238, Stakeholder Group, Home Care Workers, Personal Care Training Advisory Committee Final Report
IM 20-002 Colorado Choice Transitions (CCT) Program Timelines 1/6/2020 Stakeholders CCT, Colorado Choice Transitions, Transition Services, Discharge, Transition, Transition Coordination Agency, TCA None
IM 20-001 Single Entry Point (SEP) Request for Proposal (RFP) Status Update 1/3/2020 Stakeholders Single Entry Point, SEP, Request for Proposal, RFP None