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Annual pay cycle ends. If your status as an employer/payer ends at any other time during the year, you will need to reconcile within 30 days of that time.
Employers filing annual wage withholding statements (W-2s) electronically should not also send paper statements to the Department. In addition, the employer filing electronically only needs to complete a form DR 1093 “Annual Transmittal of State W-2 Forms” if paying additional tax or requesting a refund. (If an employer with fewer than 250 employees cannot submit W-2 forms electronically, it must prepare the form DR 1093 and submit copies of the paper W-2 forms to the Department. If mailing paper W-2 statements, the form must meet federal filing specifications.
The employer must verify that the DR 1093 is completed correctly. The form DR 1093 will indicate if there is a balance due or a refund requested (an amount is shown on line 3A or 3B of the form DR 1093). If a payment is required, it can be made by EFT, through Revenue Online, or by mail. If mailing a payment, be sure to write the business name, Colorado Account Number (CAN) and form number (DR 1093) on the check or money order. If you are requesting a refund, it is preferable that you send in a paper DR 1093 directly to the Department.