Sales and Use Tax Rulings | Property and Services
A monthly “subscription” charge may be subject to sales or use tax when the charge is more reasonably considered a taxable rental of tangible personal property and not a company providing a nontaxable service. Factors that help determine whether a charge is more closely aligned with the provision of a taxable rental of tangible personal property or a nontaxable service are reviewed in this letter.
GIL-18-003 Tax Due on Delivery and Installation
Tax is collected only on the price paid by the customer for the product, and not on the delivery or installation charges, if those charges are separately stated and the customer is not required to purchase delivery or installation services as part of the sale of the product.
GIL-18-007 Scaffolding Rental
The rental of scaffolding if delivered on its own without an associated charge for installation would likely be subject to sales tax. Related items, such as tenting, cords, wood planking, and lighting are also tangible personal property and the rental of such would likely be subject to tax.
PLR-17-003 Non-Transplantable Human Tissue
The charge by Taxpayer for provisioning non-transplantable human tissue to third parties is subject to sales and use taxes.
PLR-17-004 Membership Fees
Taxpayer's sale of membership fees are not subject to Colorado sales or use taxes.
PLR-17-005 Retailer's Use Tax
Taxpayer must collect retailer's use tax on property shipped to Colorado when Taxpayer has an employee that works in Colorado.
PLR-17-007 Lost or Damaged Leased Property
Payment from a lessee to Company for the loss or damage of rental equipment is not subject to sales or use tax.
Company is not liable for sales or consumer’s use tax on materials produced and mailed by a third-party cooperative direct market advertiser that advertises for multiple parties in the same mailer.
GIL-17-002 Equipment Leases
The lease of computers to students does not qualify for the exemption for sales to schools. The lease may be a credit sale and taxes are due on the installment payments. If the lease is a true lease, then lessor must pay tax when the lessor acquires the computers or must obtain permission from the department to collect tax on the lease payments.
GIL-17-004 Change Orders Related to Long Term Leases
The replacement of existing equipment with new equipment does not convert a long term lease to a short term lease. However, if the property does not replace existing equipment but is more accurately viewed as the addition of property added to a lease, then the addition of the new property in the last three years of a lease should be viewed as a short term lease.
GIL-17-008 Marketing Material
Services provided in connection with the marketing material may be subject to tax if the services are not optional and separately stated from the sale of the marketing material.
GIL-17-010 Medical Imaging Equipment
If the services Company provides pursuant to a service agreement are inseparable from the sale of the original equipment, then the price for the service is included in the calculation of sales tax for the taxable goods
GIL-17-012 Software and Related Services
Sales tax application to software and related services.
GIL-17-013 Market Reports
The sale of market reports are not the sale of a service if the report is not customized for a particular customer.
GIL-17-014 Security Systems and Related Services
The sale of security systems and related services may be subject to sales or use tax depending on the type of service the Taxpayer offers to its purchasers.
GIL-17-017 Core Charges
Colorado sales tax applies to a separately stated core charge if the retailer does not resell the property in the usual course of its business.
Charges for services performed in connection with manufacturing cement slurry must be included in the total taxable sales price. Examples of such services include analytical services needed to create the cement slurry and delivery of the cement slurry to the purchaser. However, the installation of the cement slurry is not performed in connection with the manufacture of the cement slurry and, therefore, is not included in the price upon which tax is calculated.
PLR-16-004 Amenity Fee
The amenity fee is subject to tax because the amenity fee is included in the charge for taxable living accommodations.
PLR-16-007 E-book, Online Courses, and Virtual Lessons
E-book and Company's online courses are tangible personal property subject to sales tax. Virtual lessons described in the ruling are a service not subject to tax.
PLR-16-009 Licensed Movies and Content
Both the digital movies/content and the computer hard drives received from the film distributors constitute tangible personal property subject to Colorado sales or use tax.
PLR-16-011 Colorado Sales or Use Tax
Company should collect retailer’s use tax on purchases by Colorado customers because Company's sales take place outside of Colorado.
GIL-16-006 Hotel Fees and Online Travel Companies
Cancellation charges that are greater than 50% of the daily reservation room rate are generally considered payment for the room and therefore fully taxable. Attrition fees are more accurately characterized as a pricing mechanism by which a retailer adjusts for a volume discount and must be included in calculation of tax. Colorado sales tax is due on the entire amount charged to the customer for the right to occupy a room or accommodation. Therefore, the amount the online travel company charges is the amount that is subject to tax.
GIL-16-007 Booking Agent Fees
That portion of the customer’s payment taken by Company as a commission is part of the price paid by the customer and, therefore, is included in the calculation of sales tax.
GIL-16-009 Web Seminars
Live web seminars are not subject to sales or use tax because the seminar is a service. A pre-recorded web seminar and self-study material online are subject to tax.
GIL-16-010 Custom Herbal Formulas
The custom herbal formulas Taxpayer prepares and sells are subject to sales tax because they are not a prescription or nonprescription drug.
GIL-16-011 Vehicle Rentals
An advance payment applied toward the charge for a vehicle rental is taxable. Additionally, when a nonrefundable advance payment that exceeds 50% of the daily rental charge for the vehicle is forfeited due to cancellation or the customer’s failure to appear at the scheduled time, is likely a charge for the rental of the vehicle and, therefore, taxable. Conversely, a nonrefundable advance payment of 50% or less of the daily rental charge would likely be considered a nontaxable cancellation charge if it was forfeited due to cancellation.
GIL-16-014 Energy for TV News Broadcast Station
Electricity used to operate TV communication towers is exempt because TV broadcast uses radio communication to transmit the TV signal and electricity used for radio communication is exempt from tax. However, energy for office computers, printers, lighting, heating, and TV cameras are not exempt.
GIL-16-017 Mobile Home
The amount of the mobile home subject to tax depends on whether the mobile home retains its identity as tangible personal property or whether the mobile home becomes so permanently attached to the real property at the time of the sale that it is treated as real property.
GIL-16-018 Management Fee
If Company’s client must purchase the management service when using Company’s repair and maintenance service, then the management fee is included in the calculation of sales tax, even if the price for the management fee is separately stated from the taxable sale of auto parts.
GIL-16-019 Leased On-Demand Aircraft
Company’s leases of planes do not appear to qualify for an exemption because the lessee is not a “scheduled” operator and does not meet the requirements for the on-demand carrier exemption.
GIL-16-021 Paint Stewardship Fee
The fee that is required pursuant to § 25-17-404(2)(j), C.R.S. is included in the calculation of sales tax when purchasing architectural paint.
PLR-15-001 Electronic Messaging Services
Company's integrated desktop messaging, electronic data interchange (EDI) value added network (VAN), broadcast fax, and production email are services and not subject to Colorado sales and use tax. Company is the user and consumer of the telephone and telegraph service used to provide each of its services.
Purchases of components for manufactured product are exempt as components purchase for manufactured tangible personal property because the manufactured product may be sold. If the product is sold and used outside Colorado, Colorado tax is not due on the sale. If the manufactured product is ultimately used by Company to provide a service rather than sold, Colorado use tax is due on the price Company paid suppliers for the components, but such tax would be due at the time the item is identified as being subject to use by Company.
PLR-15-003 Electronic Messaging Services
Company's integrated desktop messaging, electronic data interchange (EDI) value added network (VAN), broadcast fax, and notifications email are services and not subject to Colorado sales and use tax. Company is the user and consumer of the telephone and telegraph service used to provide each of its services.
PLR-15-004 Bulk Water
Bulk water sales sold in tanks are subject to Colorado sales or use taxes, but sales of water through a pipeline are not subject to Colorado sales and use taxes.
PLR-15-007 Custom-Made Closet Organizer
A retailer's charge for assembly and installation of Product into a home is included in the calculation of sales tax because the charge for assembly is a taxable service to create a finished product and, although installation of the finished product is not taxable service, the charge for installation is not separately stated from the charge for installation.
PLR-15--008 Lessee Maintenance Agreements
Tax for a separately stated charge for motor vehicle fleet maintenance is not included in the sales tax paid by a lessee of a motor vehicle. Lessor is liable for sales or use tax on tangible personal property used to perform the maintenance agreement.
GIL-15-002 Contractor Exemption Certificate
If a contractor does not provide a certificate of exemption to a retailer, then the contractor cannot claim an exempt sale and the retailer must charge sales tax on the transaction. A retailer who fails to charge sales tax in such instances is liable for any sales tax that should have been collected as well as penalties and interest. If the contractor later obtains an exemption certificate, it may apply to the Department for a tax refund or the retailer may, in its discretion refund the sales tax to the contractor and claim a credit on its sales tax return.
GIL-15-003 Cloud Service Plans
Company’s cloud service plan may constitute intrastate telephone and telegraph services. The Department would likely view charges for data plans by mobile telecommunication providers as telephone service. If the transmission pathway involves both intrastate and interstate telephone service and the charge for the intrastate service is not separately stated, then the entire charge is subject to sales tax. The Department would likely not view the charge for cloud Wi-Fi as a charge for intrastate telephone or telegraph service.
GIL-15-004 Contract Manufacturing
When a customer supplies all the raw materials used by the manufacturer to manufacture a product for the customer (contract manufacturing), there is no taxable transfer of tangible personal property from the manufacturer to the customer and the manufacturer's charge to the customer is solely one for nontaxable services. Manufacturer's purchase of manufacturing machinery which is occasionally used for contract manufacturing is exempt under the manufacturing machinery exemption because the exemption does not require the machinery or machine tools to be used exclusively in an exempt manner.
Cattle identification systems that are not used at a dairy farm in connection with the production of raw milk are not exempt as “cow identification systems”. The Department would likely view the Company's auditing activities as a nontaxable service but Company is liable for sales and use taxes on its purchases of tangible personal property used to provide auditing services.
GIL-15-006 Late Payment Fees
Sales tax applies to the full purchase price because sales tax is a transactional tax. Events that occur after the sale generally do not affect the calculation of the tax. A late payment fee is generally assessed after a sale is created and when payment is untimely made. The late payment penalty typically reflects the finance or administrative charge for events after the sale and, therefore, do not reflect or affect the sales price at the time the transaction was created.
GIL-15-007 Leases of Low-Emitting Heavy Vehicles
A long-term lease is treated as a sale; therefore, sales and use tax exemptions apply to long-term lease payment.
GIL-15-008 Discharged Maintenance Contract
Car owner's warranty, on which owner paid sales tax, was discharged in bankruptcy and owner subsequently purchased replacement parts that would have been provided tax free to owner under the warranty. Car owner not entitled to a refund of sales tax paid on replacement parts. Events subsequent to a taxable event generally do not affect the taxability of the transaction.
Retrieving and copying medical records, and activities related thereto, are services rather than the sale of tangible personal property and, therefore, are not subject to tax.
GIL-15-010 Banquet and Event Provider Charges
A general discussion of the taxability of charges associated with banquet and event rentals.
GIL-15-011 Audio Visual Equipment
Audio visual equipment is likely not construction or building materials. A contractor who purchases tangible personal property that is not a building material will be treated as a retailer who resells the property to the real property owner. When the real property owner is a tax exempt entity, the contractor does not pay sales tax to the supplier, and does not collect sales tax on the sale of the property to the real property owner because the owner is exempt from tax.
GIL-15-012 Delivery Charge
Delivery charge is separable from the transaction because the customer can purchase a meal from Company without also being required to have the meal delivered. However, the delivery charge does not meet the "separately stated" requirement because the customer is not aware that they are purchasing a delivery charge. Therefore, the delivery charge is subject to sales tax.
GIL-15-013 Tax on Asset Acquisition through Foreclosure
A secured lender who obtains title to collateral by foreclosure is not liable for sales tax. However, if the secured lender thereafter sells the collateral to a third party, such as by auction sale, then that sale is subject to sales tax.
State sales tax does not include federal excise tax collected by the aviation fuel supplier from the airline carrier because the federal tax was always refundable and only charged in the first instance as an administrative measure to ensure the federal exemption for fuel is properly claimed.
Batteries for wheelchairs, motorized carts, and scooters that qualify as exempt mobility enhancing equipment are exempt. Retailer must exercise reasonable diligence to determine that the exemption applies.
GIL-15-018 Dark Fiber
Dark fiber appears to be tangible personal property subject to tax and, therefore, the leasing of such cable may be subject to sales or use tax.
GIL-15-019 Nonessential Food Articles
Condiments that are not incorporated into a prepared meal at the time it is transferred to the consumer but that are provided separately, regardless of the method by which they are provided to the customer, are nonessential food articles.
GIL-15-021 Medical Equipment and Supplies
The equipment and supplies listed by Company likely do not qualify for the medical equipment and supplies exemption because they are neither purchased pursuant to a prescription nor are they furnished by a licensed provider as part of their professional service to a patient.
GIL-15-022 Disposable Bag Fee
A municipal disposable bag fee collected by a retailer is not included in the sales and use tax calculation on goods purchased by the customer.
GIL-15-023 Sale-and-Leaseback Transactions
The tax obligations of the sale-and-leaseback transaction hinge on the term of the lease. If the term of the lease is more than three years, the lease is considered a sale and the lessor may purchase the property without paying tax and collect tax on each lease payment paid by the lessee. If the term of the lease is three years or less, the lessor must pay tax on the property at acquisition and the lease payments paid by the lessee are exempt from tax because the lessor has already paid tax on such property.
GIL-15-025 Digital Photographs
Digital photographs sold by a photographer are subject to sales tax.
Most foot orthotics, braces, and splints are exempt only if furnished to the patient by a licensed provider as part of the provider's professional service. A joint implant and pins, which are purchased together with a drill bit as a "kit", are exempt from tax, but the drill bit included in the kit is subject to tax.
Asphalt production inside and outside an enterprise zone is manufacturing, unless fifty percent or more of the new asphalt is comprised of recycled asphalt. If new asphalt is comprised of fifty percent or more of recycled asphalt, then production of such asphalt is not manufacturing, regardless of whether it is inside or outside an enterprise zone. Aggregate mining and recycled asphalt production is manufacturing when performed in an enterprise zone, but is not manufacturing when performed outside an enterprise zone. Use tax does not apply on aggregate materials mined from manufacturer’s own gravel pit. Lease payments related to mining may constitute the taxable sale of tangible personal property.
PLR-14-004 Delivery and Pick-up Charges
Company’s delivery and pick-up charges are not subject to Colorado sales and use tax because they are separable from the rental of the equipment.
PLR-14-007 Cancer Treatment Therapy
The rental of company’s cancer treatment therapy equipment is exempt from sales and use tax as medical equipment and related accessories for electrotherapy dispensed pursuant to a prescription.
GIL-14-001 Promotional Videos
The production of a video is a non-taxable sale of services, even though some inconsequential property is transferred from seller to buyer. If charges for the raw footage and project file reflect the value of the services to produce the raw video and not the value of the property, the raw footage and project files will also be considered a non-taxable service. Company must pay sales or use tax on the items it uses to perform its service.
GIL-14-002 Manufactured Homes
The tax liability will depend upon the type of contract the builder uses with the homeowner.
Colorado sales tax applies to aviation fuel sold in Colorado to commercial airlines even if the fuel is used for international flights.
Sales tax is calculated on the price charged to the customer. However, if the purchaser is levied a direct federal tax, the sales tax calculation excludes the direct federal tax. A direct federal tax is a tax levied by the United States on the taxpayer, which, in the case of sales tax, is the purchaser.
GIL-14-006 Alternating Current Electricity
“Renewable energy” does not include burning natural gas and equipment used to capture thermal heat from the combustion of natural gas and does not qualify for the sales tax exemption for components used in the production of alternating current electricity from a renewable energy source.
GIL-14-007 Intrauterine Devices
An IUD that releases hormones is considered a drug and is exempt if dispensed pursuant to a prescription by a licensed provider. An IUD, whether furnished to a patient pursuant to a prescription or not, will likely qualify for the exemption for materials furnished by a licensed provider as part of their professional services because only a licensed provider can insert an IUD and the patient leaves the licensed provider’s office with the IUD.
GIL-14-008 Membership Fees/Partial Refund
When a membership fee includes both the transfer of tangible personal property and the provision of services (or intangibles) to the buyer, the entire transaction will generally be treated as taxable, unless the true object of the transaction is the acquisition of services (or intangibles) and the value of the tangible personal property is inconsequential. A partial refund of the purchase price presumably means that the buyer has used the property to some extent and, therefore, no refund of tax is allowed. However, if the refund is for property that has not been used, such as in the case of a canceled magazine subscription and the refund reflects the magazines not yet delivered, then a refund of tax for the partial refund of the purchase price is permitted.
GIL-14-009 Demand Charge
A demand charge for the sale of electricity is taxable unless used for residential or industrial purposes.
GIL-14-012 Infusion Pumps
An infusion pump that administers medications is exempt from Colorado sales and use tax if prescribed by a licensed provider.
GIL-14-014 Hemodialysis Devices
Hemodialysis devices may qualify for the durable medical equipment exemption.
Prepaid gasoline and transportation charges relating to the lease of a motor vehicle may not be taxable so long as the charges are separately stated and optional. However, if the lessor’s transportation service is the only realistic transportation option, then those transactions may not be separable, and therefore may be taxable.
GIL-14-020 Marijuana RFID Tags
RFID tags used by marijuana cultivators to track transfers of marijuana are not exempt either as farm equipment (§36-26-716(1)(d), C.R.S.) or as labels (§39-26-102(20), C.R.S.) and, therefore, are subject to sales or use tax when purchased by marijuana cultivators.
A purchase of a new or used trailer, semitrailer, truck, truck tractor, or truck body for use exclusively outside Colorado or in interstate commerce and delivered by a Colorado manufacturer or dealer within Colorado, driven or moved by the buyer outside the state within thirty days after the delivery date is not subject to the sales tax at the time of purchase. If the company is required to designate Colorado as its base jurisdiction, the lease payments will likely be subject to sales tax.
GIL-14-022 Consolidated Freight Charges
If retailer’s consolidated freight charge genuinely occurs after the product is purchased, then the charge appears to be a drop shipment and the transportation charge is not subject to tax. However, if retailer’s consolidated freight charge is assessed regardless of whether a product is being purchased or before the purchase is complete, then the charge appears to be a freight-in charge subject to tax. A transportation charge must fairly reflect the cost of transportation.
In-home wheelchair mobility lifts and modular ramps provided pursuant to a prescription by a licensed provided are mobility enhancing equipment exempt from tax. A walk-in bathtub provided pursuant to a prescription by a licensed provider to someone with an illness or injury appears to be eligible for the durable medical equipment exemption.
Fees charged by a company in the business of retrieving and copying medical records of health providers for use by insurance companies, lawyers, and other third-parties are not subject to sales and use tax.
Software that is prepackaged, has a nonnegotiable license agreement, and is delivered on a tangible medium is taxable. Nonnegotiable software license agreements presented to the buyer on-line qualify as a tear-open, nonnegotiable license. Optional maintenance agreements are generally viewed as a service and are not subject to sales and use tax.
Company’s charges for installation, repair, or inspection of fire suppression system built into real property are subject to sales tax when billing clients on a time and material basis for work performed by a subcontractor. Company’s payments to subcontractors for this work are not subject to sales tax.
PLR-13-005 Retrieving and Copying Medical Records
Fees charged by a company in the business of retrieving and copying medical records of health providers are not subject to sales and use tax because Company is providing a service.
The hardware and software purchased by Company is consumed by Company in the provisioning of services to clients and is not rented to clients. Company, who provides routing of intrastate telephone calls and other communications, is providing intrastate telecommunication services in Colorado.
Company’s purchases from suppliers are exempt wholesale purchases when Company resells the goods to the insurance companies. Therefore, Company must collect the applicable sales taxes from insurance companies.
PLR-13-009 Consigned Merchandise Procured for Auction
Company, which has nexus in Colorado, must collect sales tax on property sold at its auctions, which are conducted outside Colorado, if the taxable tangible personal property is delivered to a buyer who is located in Colorado, or delivered to a person who is designated by buyer to receive the goods and who is located in Colorado. Company also has an obligation to collect Colorado use tax if the sale is deemed to occur outside Colorado but is delivered into Colorado to the buyer for use, storage, or consumption in Colorado. Company does not have an obligation to collect sales or use tax if the property is sold at auction conducted outside Colorado and the property is delivered to the buyer or consumer who is located outside Colorado.
GIL-13-003 Rental and Labor Charges
If a retailer provides both taxable tangible personal property and non-taxable services, the taxability of the transaction is generally be determined on whether the “true object” of the transaction is the sale of a service or rental of tangible personal property.
Sales of fuel for industrial purposes are exempt from state, state-administered cities, counties, and special districts sales taxes.
GIL-13-005 Tear Serum Testing Modules
The exemption for “blood test” does not include a test relating to tears produced by the eye, even though the tests are similar in some respects.
Colorado allows Company, as a wholesaler, to accept sales tax licenses and exemption certificates issued by another state. If Company contracts to sell its product directly to the consumer and the consumer has an exemption certificate issued by another state, then Company is not required to collect sales tax from the consumer. However, if Company sells its product to a retailer and the retailer does not have a sales tax license or exemption certificate issued by Colorado or another state, then Company must collect sales tax from the retailer, even if the ultimate consumer has an exemption certificate issued by Colorado or another state.
GIL-13-007 Maintenance Agreements
Company's client pays an IT services company to install free Microsoft patches and software upgrades, which are taxable standardized software, indicates that the true object is the sale of a nontaxable service rather than the sale of tangible personal property.
The taxability of various fees charged by a vending machine operator whose vending machines are located at customers' locations are discussed.
GIL-13-010 Re-Rental of Equipment
A company that leases equipment from a rental company and that uses its own employees or subcontracts with an independent contractor to operate the equipment cannot claim a resale exemption.
GIL-13-011 Plumber's Fees
The method a plumber uses to invoice customers determines how sales and use tax is collected.
GIL-13-012 Sutures and IV Catheters
Sutures qualify for an exemption but IV catheters do not.
The net price of the dinner charged by a charitable entity for a fundraising event is included in the gross proceeds calculation of the $25,000 net proceeds exemption.
GIL-13-014 Software License Renewal
A charge for a license renewal to use taxable software is subject to tax when the original license and software were delivered by a tangible medium but the renewal is delivered electronically with no transfer of tangible personal property because the license renewal is simply a charge for the continuing right to use taxable tangible personal property.
GIL-13-015 Fees and Charges Applied to Utility Bills
The taxability of charges for connection, disconnection, late-payment and other items are discussed.
The Department generally uses the lease price resulting from arms-length transactions as the best method for valuing an airplane lease price that is not the result of an arms-length transaction. If arms-length pricing is not available, the Department will look at various cost components, including interest rates, to calculate the fair market value of airplane lease payments.
Exemptions listed under §39-26-716, C.R.S. apply to commercial agriculture and livestock operations. Seeds and orchard trees that are not used for a commercial agricultural purpose are not exempt. Colorado excludes dietary supplements from the definition of food. See ruling for discussion of medical supplies, test kits and coupon books.
GIL-13-018 Entry Towers
If entry towers are fixtures, their taxability will depend upon the type of contract Company uses with the owner. Contractors who charge the owner a lump sum amount do not collect sales tax from the owner, and, instead, pays sales tax when they acquire the building materials from the supplier or manufacturer. If a contractor uses a “time-and-material” contract with the owner, then the contractor must collect sales tax from the owner on the marked-up price of the entry tower, but not on the labor charges.
Colorado exempts from its fuel excise tax specially blended kerosene and other fuel products if they are exempt from federal aviation fuel taxes and used in aircraft operated by scheduled air carriers or commuter airline operators.
GIL-13-020 Electronically Delivered Software
Electronically delivered goods, such as music, movies and books will still be viewed as taxable sales of tangible personal property after July 1, 2012, which is the effective date of amendments to the statutory definition of tangible personal property that exclude electronically delivered computer software. The amendments also exclude from tax charges by application service providers (ASP).
GIL-13-022 Material Safety Data Sheet
Reports and completed applications for governmental regulatory compliance activities are generally treated as a service. However, access to data, without any significant analysis of the data by Company, would generally be treated as a taxable digital product.
GIL-13-023 Lease of Medical Equipment
A lessor of a “true lease” must pay sales taxes when it acquires the property if the lease term is three years or less, unless the lessor obtains prior permission from the Department to collect sales or use tax on lease payments. If the lessor uses a leases that is more than three years in duration or if the lease is a finance lease (regardless of whether it is more or less than thirty month duration), then lessor must collect sales or use tax on the lease payments, including the final “purchase” payment, and lessor does not have the option to pay sales or use tax when it first acquires the property.
GIL-13-027 Drilling Equipment
Company’s purchases of steel, cement, pipe, and other material from suppliers are not wholesale purchases because Company alters and uses the materials to build structures. If the sale of equipment occurs outside Colorado and Company pays sales or use tax to another state and Company, thereafter, moves the machinery to Colorado for use in Colorado, then Company must pay Colorado state use tax and any state-administered local use tax applicable to the location where the machinery is registered. Company is entitled to a credit against any such Colorado state and local use taxes equal to the amount of sales or use tax paid to the other state.
GIL-13-028 Bagged and Packaged Salads
Bagged salads that do not include salad dressing or utensils qualify as food for home consumption. Bagged salads that contain all the ingredients of a prepared salad, including the salad dressing, and packaged salads in the shape of a bowl that contain a variety of lettuce, vegetables, salad dressing, a utensil, and may include meat, are “prepared salads” subject to tax.
PLR-12-001 Drug-Device Combination Products
Product, which provides a framework over which bones grow and heal, is exempt as material furnished by a licensed provider as part of the provider's professional service to the patient, even if Product is purchased by hospitals, clinics or surgery centers. Product does not qualify for the durable medical equipment exemption and may not qualify for the prosthetic device exemption.
PLR-12-002 Affiliate Nexus
Company has nexus in Colorado because it is a component member of a combined group of corporations and another component member has a business presence in Colorado. In addition, Affiliated Company is an indirect representative of Company when it acts on behalf of Company to solicit and facilitate sales and sales-related activities because, among other reasons, it accepts returns on behalf of Company and participates in a loyalty points program with Affiliated Company. Therefore, Company must open a sales tax account and retailer’s use tax account to report and collect local and special district sales taxes for sales shipped into local jurisdictions in which Affiliated Company's stores are located.
PLR-12-003 Charges for Services
Charges for services, as described in the ruling, are not subject to sales or use tax, regardless of whether Company provides copy/print center services. Company’s charges for certain services would become subject to sales or use tax if Company does not separately state charges for tangible personal property used by Company to provide the services.
PLR-12-004 Bone Fracture Repair Product
Product, which provides for bone void filling and fracture repair of the pelvis and extremities, is exempt as material furnished by a licensed provider as part of the provider's professional service to the patient, even if Product is purchased by hospitals, clinics or surgery centers.
PLR-12-005 Welding Gases and Tools
Welding gases that are a fuel or energy source used in one of the enumerated industries are exempt from sales and use tax. Oxygen and inert gases used in welding are not exempt fuel gases. Hand-held torches and welding attachments, parts, and related tools are not machinery or machine tools exempt from Colorado sales and use tax.
PLR-12-006 Food and Nutritional Products
Meal replacements that have a Nutrition Facts label qualify as 'food' and, therefore, are exempt from state sales and use taxes if sold for domestic home consumption. Products are subject to local sales taxes of local jurisdictions that elect to levy sales and use taxes on food, unless product is purchased with SNAP or WIC benefits. The tax treatment of a bundled transaction depends on the items in the bundle, the value of the items, and whether the items are separable.
PLR-12-007 Subscription Fees
A subscription fee for an online publication, which is a duplicate of Company's newspaper, is not subject to state and state-administered local sales and use taxes because it is still considered a newspaper. A subscription fee for access to stock screens, comparative performance ratings, and emerging stocks is a service and, thus, not subject to state sales or use tax.
GIL-12-001 Prescription Reviews
Pharmacist's review of patient’s medication record is a service and not subject to sales and use tax, unless the sale of service and tangible personal property are inseparable and the “true object” of patient is the report.
GIL-12-002 Orthotic Insert
A shoe insert does not qualify for the prosthetic device exemption.
GIL-12-003 Lay-a-way Service and Cancelation Fees
A lay-a-way service is not a sale until final payment. The lay-a-way service fee is included in the sales tax calculation if the fee for the service is not optional. If the lay-a-way is canceled before title or possession is transferred to customer, then the lay-a-way service fee and cancelation fee is not subject to sales tax because there was no taxable sale.
Fluoride varnishes sold to a dentist's office may qualify as material furnished to a patient as part of a licensed provider's professional service. General discussion on whether electronically delivered informational videos delivered to a business are subject to tax.
Fabrication labor costs performed by a fabricator on goods that the fabricator later converts to its own use are not included in fabricator’s use tax calculation; but fabrication costs are included in the sales tax calculation if the fabricator sells its fabricated goods at retail. Charges for fabrication services performed by a third party are included in the sales tax calculation of the fabricator’s retail sale of the fabricated goods to the ultimate consumer if the third party provides the fabricator with both the materials and fabrication services.
GIL-12-006 Application Service Providers
Computer software that is used by a consumer via an ASP is not taxable computer software because the software is not considered to be delivered to the consumer in a tangible medium.
GIL-12-007 Transportation Charges
Transportation charges that are inseparable from the sale of the good are taxable. Non-optional charges by wholesaler to retailer for drop shipment transportation of goods are not "freight-in" charges and are taxable if passed on to customer.
A sale of tangible personal property to a Native American tribal member is exempt from sales tax if the sale occurs on the tribal member's tribal land. However, sales to non-tribal members on tribal lands are not exempt, and sales to tribal members off the member's tribal lands are not exempt sales.
GIL-12-009 Durable Medical Equipment
A medical device can qualify for the durable medical equipment exemption if it (a) can withstand repeated use; (b) is primarily and customarily used to serve a medical purpose; (c) is generally not useful to a person in the absence of illness or injury; and (d) is not worn in or on the body.
Colorado generally exempts from sales and use tax tangible personal property purchased by a manufacturer who integrates the property into a finished manufactured or processed product and holds the same for resale. This exemption applies regardless of whether the finished goods are sold inside or outside Colorado.
GIL-12-011 Reimbursable expenses
In general, reimbursable expenses are not subject to sales or use tax, unless the reimbursement is more properly viewed as a resale of taxable goods. However, if goods or services for which reimbursement is sought are more fairly construed as being consumed by a company rather than by the company’s client, then the reimbursement charge to the client is not treated as a resale of the goods or services.
GIL-12-012 Non-resident Leases of Passenger Cars
The place where the vehicle is registered will determine which state and local taxes apply. If the person leasing the vehicle is, at the time the lease is executed, a non-resident of Colorado and immediately takes the vehicle to another state for use outside of Colorado, then Company/dealer is not liable to collect any taxes on the leased vehicle.
GIL-12-013 Training Classes for Corporations
The provision of education and training is generally a non-taxable service. If tangible personal property is transferred from the educational service provider to the student, this may change the tax obligation. Company may need to remit income tax if it has sufficient nexus to be considered to be doing business in Colorado.
GIL-12-014 Full-Service Truck Washes
Full-service truck washes are generally viewed as a non-taxable service. However, Company must pay use tax on supplies used within the wash process.
Large-scale wholesale bakery would likely be treated as a as manufacturer. If Company is engaged in manufacturing, then purchases of machinery or machine tools and parts thereof are exempt from state sales and use tax when the machinery is used in manufacturing.
GIL-12-017 Products for the Blind and Legally Blind
The optical sales and services exemption explicitly excludes Braille reading devices. Products may qualify for the durable medical equipment exemption if the Braille devices serve a “medical” purpose and are dispensed and purchased pursuant to a prescription.
GIL-12-018 Special Mobile Machinery
When Company and lessee / purchaser are located in the same tax jurisdiction, then Company must collect sales tax for that state-administered local tax jurisdiction, but does not have an obligation to collect the local sales taxes of other local tax jurisdictions in which Company does not have a sufficient nexus.
PLR-11-001 Direct Marketing Advertising Material
Out-of-state direct marketing company subject to consumer's use tax for material mailed to Colorado recipients.
PLR-11-003 Authentication Services
Sales of authentication services by means of a digital certificate are not subject to Colorado sales or use taxes.
Separately stated charges for the sale of direct mail advertising materials to a client who directs an advertising agency to instruct a printer to print and mail the material to customers located outside Colorado are not subject to sales and use tax. Separately stated charges of an advertising agency to its client for mailing fulfillment services are not subject to sales or use tax.
PLR-11-007 Software Application or Service
Users true object is the use of the service provided rather than the lease of computer servers or software.
PLR-11-008 Food and Nutritional Products
Products in question qualify as 'food' and, therefore, are exempt from state sales and use taxes if sold for domestic home consumption. These products are subject to local sales taxes of those local jurisdictions that have elected to levy sales and use taxes on food, unless the product is purchased with SNAP or WIC benefits.
PLR-11-009 Photovoltaic Energy Systems
The purchase and lease of a photovoltaic energy systems by an entity other than the ultimate user is exempt from state and state-administered sales and use taxes under the Renewable Components exemption, except on an on-site monitoring system which is subject to sales and use taxes.
PLR-11-010 Partial Purchase Price Exemption
A portion of the purchase price of a fuel used in manufacturing a tangible personal property is exempt from sales and use taxes if a portion of the fuel material is a necessary and desirable component of the manufactured product.
GIL-11-001 Lay-a-way and Partial Payment Plans
Sales tax is not due on installment payments made on lay-a-way and partial payment plans until final payment is made.
GIL-11-002 Sales Tax on Personal Property Tax
Charge for reimbursement for personal property tax incurred by lessor and separately stated on lease invoice is included in calculation of sales tax owed by lessee.
GIL-11-003 Auctioneer Administrative Fees
Auctioneer fees that are not optional and viewed as inseparable from the sales transaction are included in the sales tax calculation.
An auctioneer who sells a motor vehicle on behalf of an owner is, unless an exception applies, a retailer and must collect and remit sales tax administered by the department.
GIL-11-005 Insulin Infusion Pumps
An infusion pump and related disposable supplies are exempt as an “insulin measuring and injection devices” because the pump measures an insulin dosage and injects the insulin.
GIL-11-006 Manufacturer Coupons
A retailer is reimbursed by the manufacturer for the amount of the reduction in purchase price; thus, sales tax applies to the full selling price before the deduction for the manufacturer’s coupon.
GIL-11-007 Freight-in Transportation Charges
Transportation charges incurred in connection with transporting tangible personal property from the place of production or the manufacturer to the seller or to the seller's agent or representative are deemed “freight -in” charges and are subject to tax.
GIL-11-008 Bi-weekly Newspapers / Printers
A newspaper distributed every two weeks does not qualify as a “newspaper” that is exempt from Colorado sales and use taxes. A printer must collect sales tax from the distributor of a non-exempt newspaper.
Programs offering consumers rebates for certain purchases are not deducted from the sales price when computing sales tax.
GIL-11-010 Liquor-Filled Candy
Liquor-filled candy does not qualify as exempt food for state sales and use taxes and state-administered local sales tax purposes.
GIL-11-011 Services Related to Medical Devices
Colorado does not impose sales tax on the provisioning of medical-related services.
GIL-11-013 Lease Payments
In a 'true' lease, lessor is required to pay sales tax on a purchase from a vendor if the sale takes place in Colorado or pay Colorado use tax if its purchase from a vendor occurs outside Colorado. In a finance lease, the “lessor” must collect tax on the “lease” payments.
Monthly newspapers and magazines delivered electronically are subject to sales tax.
PLR-10-001 Carbon Dioxide and Tanks
Supplier's sale of carbon dioxide to retailer for beverage carbonation is exempt wholesale sale, but sale of nitrogen as beverage propellant is a taxable retail sale. Supplier's rental charges for gas cylinders and storage tank are not exempt under container exemption.
PLR-10-002 Transportation Services
Charges for transportation services are presumed exempt, but are taxable if seller does not separately state the charge for services or the service is inseparable from sale of taxable goods.
PLR-10-003 Patient Meals
Medical facility is the consumer of patient meals prepared by food service company and facility must pay sales tax on the charges by the food service company, including charges for overhead and management fees.
Sale of catheter is not an exempt therapeutic device because it is not sold pursuant to a written recommendation. A healthcare provider is a provider of a service and cannot claim a resale exemption for the catheter by itemizing it on the patient's invoice.
PLR-10-005 Conversion of Association into Corporation
Conversion of an association into a corporate sole does not create a sale or use tax obligation because the corporation is an exempt entity. Declined to address whether conversion constitutes a sale or is supported by consideration.
PLR-10-006 Acceptance Testing
Acceptance testing by buyer under Colorado's Uniform Commercial Code is part of the sales transaction and is not a separate taxable use.
GIL-10-001 Daily Rental Fee
Daily rental fee applies only to retailers who typically lease motor vehicles for less than 30 days, regardless of whether the vehicle was leased for more than 30 days.
PLR-09-003 Hydraulic Fracturing Materials
Company directed to collect state use tax and county sales tax on fracturing materials pending final decision in Noble Energy case.
Toll fee, roadside assistance, and carbon offset programs offered as an option with the rental of motor vehicles and separately stated on invoice are not included in calculation of sales tax.
General discussion of taxability of mark-up charges in cases of resellers, agents, brokers, third party contracts. General discussion of nexus for income and sales tax purposes.
General discussion of application of sales and use tax for contractor and manufacturer who are controlled companies.
General discussion of taxability of FCC license and coordination charge made in connection with sale of two-way radio.
GIL-09-004 Gift Baskets
Sales tax on gift baskets containing taxable and non-taxable items whose prices are not separately stated is computed on the full purchase price unless the value of the taxable item is de minimis.
Lessor who sells motor vehicle to lessee at the expiration of a motor vehicle lease must collect and remit sales tax.
GIL-09-006 Gas Meter Reading Fee
Fee charged by propane distributor is taxable if the service is not separable from sale of taxable sales of propane.
A sales tax exemption for a church does not apply to lodging by church members if primary activity was a ski vacation.
GIL-09-009 Enteral Feeding Pump
Feeding pump is not an exempt product.
An Internet service that prepares sales tax exemption certificates and sales tax returns is a non-taxable service.
GIL-09-013 Medical Supplies
General discussion of exemptions for medical supplies furnished by a doctor or sold to a charitable entity.
General discussion of taxability of marked-up charges in cases of resellers, agents, brokers, third party contracts.
GIL-09-015 Dietary Supplements
Dietary supplements are not exempt from sales and use tax.
GIL-09-017 Sales of Propane and Firewood
Sales of propane and firewood for residential purposes are exempt from sales and use tax. Retailer must provide reasonable documentation to establish sales are exempt.
General discussion of taxability of printing services.
GIL-09-019 Display Items
Retailer may be liable for use tax for items pulled from inventory.
GIL-09-020 Nominal Purchase Price Taxable
Nominal price paid by lessee to purchase vehicle at the expiration of finance lease is subject to sales or use tax.
GIL-09-021 Pet Recovery Products and Services
Sales tax due on bundled sales of taxable products and non-taxable services.
GIL-09-022 Custom Disposable Medical Instruments
General discussion of exemptions for custom disposable instruments for patients undergoing joint replacement surgery.
GIL-09-024 Modular Home
Modular home retailer liable for sales or use tax in Colorado.
GIL-09-025 Downloaded Documents
Documents downloaded by customers from the Internet subject to sales or use tax.
GIL-09-027 Maintenance and Service Agreements
Sales tax applies to maintenance and service agreements sold in connection with the sale of taxable goods, unless the agreement is in a separate contract or retailer obtains permission to exempt a percentage of sales price. If customer has no option but to purchase maintenance/service agreement as part of purchase of taxable goods, then the agreements are taxable.
GIL-09-029 Oilfield Fishing Equipment
Taxability of oilfield fishing equipment will depend on whether the true object of the transaction is a service or the rental of taxable tangible personal property. The department will consider a number of factors, including whether customer charged a lump-sum, whether customer must use taxpayer's equipment operator, and whether customer has obligations typical of a lessee.
Intrastate Voice over Internet Protocol is a taxable telecommunication service.
Sales tax is calculated on the retailer's costs to purchase the items when the taxable item is sold at below cost and bundled with non-taxable services.
Custom software, installation, repair, transportation, and training are generally non-taxable services
GIL-08-002 Web-Hosting and Network Connectivity Charges
Web-hosting and network connectivity charges by an out-of-state company when the servers are not located in Colorado are not taxable.
GIL-08-004 Scooters, Boot Walkers, and Heel Pads
Sales of scooters, boot walkers and heel pads are not exempt therapeutic devices.
GIL-08-005 Merchandising Services
Retailer providing service of merchandising is not taxable.
GIL-08-006 Cosmetic Medical Treatments
Cosmetic products may qualify as material furnished by a licensed provider as part of the licensed provider's professional service to the patient.
A day care is providing a service and is the consumer of the food products and related accessories.
GIL-08-008 DVD Production
Labor cost of third-party must be included in retailer's purchase price even if separately stated on the customer's invoice.
GIL-08-009 Contractors Use of Fixtures
Discussion of factors considered in determining when tangible personal property becomes a non-taxable fixture to real property. Department will consider, among other things, how taxpayer treated the property on federal income tax return. Discussion of lump-sum and time and material construction contracts.
GIL-08-010 School Materials
A business that offers home study programs and sells books and supplies is not selling a service. Therefore, the sale of books and other goods to customer are taxable.
Credits and discounts are distinguishable. Credits given by a direct marketer to a hostess for holding a sales event at the hostess' home are not allowed for purposes for calculating sales tax. The shipping charges are taxable because customers did not have any alterative but to use retailer's shipping services.
GIL-08-012 Propane Tanks and Prepaid Phone Cards
Propane is exempt if sold for residential use. The retailer must take reasonable steps to ensure the sale is for an exempt use Discussion of taxability of customer supplied propane tanks and retailer supplied propane tanks. The distributor of prepaid phone cards is the consumer of card stock and is not entitled to the resale exemption. Retailer of the taxable goods or service purchased with card is responsible for collecting tax, not the card distributor.
GIL-08-013 Mattresses and Pillows
Mattresses and pillows that are not specifically designed for therapeutic purposes are taxable even though they may be used for therapeutic purposes.
GIL-08-014 Surgical Equipment
Discussion of exempt surgical equipment.
GIL-08-016 Software Updates and Upgrades
Upgrades of taxable software are taxable. Software to correct bugs in original taxable software is not taxable.
Supplements and other products are taxable.
GIL-08-019 Printing and Mailing Material
Discussion of taxability of print material and collection of local sales taxes.
A retailer who charges a restocking fee has not refunded the full purchase price and is not entitled to a refund of any tax. Travel and training are not taxable. Rental of property is taxable.
GIL-08-021 Dietary Supplements and TENS Unit
Dietary supplements are taxable. TENS is an exempt therapeutic device.
Purchase option at expiration of lease is taxable unless finance lease previously factored to a third-party. Insurance is taxable if not separable from lease. Late payment and documentation fee are inseparable and included in purchase price for sales tax calculation.
GIL-08-024 Alteration Services
Alteration services are not taxable if separable from the sale of clothing.
GIL-08-025 Patient Tracking and Incentive System
System for tracking patients and incentive program is a non-taxable service.
GIL-08-026 Medical Implants
Discussion of whether screws and plates used for bone fractures qualify for the medical supply exemption, and exempt sales to charitable organizations and to government entities.
Sale of signage is taxable unless it becomes a fixture to real property or title passes prior to installation. Manufacturer's purchase of crating is exempt wholesale sale, but is a taxable sale to consumer. Installation is an exempt service. Transportation is generally exempt except for freight-in charges or if the charge is inseparable from sale of signs. City permits are not taxable. Repair work of subcontractor is discussed.
GIL-08-029 Leased Property
Local sales tax does not apply to retailer/lessor who did not have presence in local jurisdiction.
GIL-08-030 Fabrication Services
Use tax does not include labor costs of Taxpayer or third-party fabricators who only provide services, but includes fabrication services of third-parties who also sell raw materials, even though the sale of such goods is in a separate contract.
GIL-08-031 Copying of Medical Records Service
Company that provides copies of hospital medical records to third-parties may be providing a service.
GIL-08-032 Medical Vaccines and Testing Equipment
Discussion of exemption for flu vaccine, urine test, and other medically-related items.
GIL-08-033 Sale of Condominium Furnishings
Developer who purchased and paid tax on furnishings for condominium units that it owned and later sold to fractional interest owners is liable for sales tax on such sale and may be entitled to refund of tax paid to suppliers for such furnishings. Developer liable for sales tax when it rents on a nightly basis condominiums to third-parties.
GIL-08-034 Internet Game, Energy Drinks, and Samples
Internet gaming lessons are nontaxable services and nontaxable intangible personal property. Income earned from sources within Colorado are subject to income tax, but nexus issue not addressed. Energy drinks are generally nonexempt food supplements. Distribution of samples is not subject to sales tax, but distributor liable for use tax.
GIL-08-035 Hospital Beds and Wheelchairs
General discussion of exemption for sale of hospital beds and wheelchairs.
GIL-08-036 Surgical Stapler and Forceps
Medical supplies exempt from sales and use tax if they leave with the patient but subject to tax if they are used and consumed by the physician. General nexus discussion.
GIL-08-037 Property Temporarily Used in Colorado
The exemption from use tax for property used, stored, or consumed temporarily in Colorado applies only to individuals, not business entities.
GIL-07-002 Energy Drinks
Discussion of energy drinks as exempt food or taxable food supplement. Drinks that do not qualify as food under the federal food stamp program are not exempt food.
GIL-07-003 Crime Remediation Services
Contract is for non-taxable services.
GIL-07-004 Dark and Lit Fiber Optic Cable
Discussion whether dark and lit fiber optic cable used for telecommunication qualifies as taxable telecommunications service and whether cable is a fixture or tangible personal property.
GIL-07-006 Gift Card Stock Bundled with Software
A sale by a distributor of card stock is not an exempt wholesale because distributor was the consumer, not reseller, of card stock. Software bundled with card stock may be taxable if not separable from sale of card stock.
GIL-07-009 Lease of Water Treatment Solutions
Discussion of nexus of out-of-state company that leases property located in Colorado and whether property is exempt from tax.
GIL-07-010 Animal Management Software and Property
Discussion of taxability of products and services offered by retailer for animal management business.
Out-of-state supplier not liable for sales or use tax for property delivered to in-state consumer. Out-of-state retailer may use another state's sales tax license to document wholesale sale exemption.
Discussion of taxability of various portable products supplied for drilling sites, including satellite, sewer, water, electrical systems, repair services and repair parts.
Discussion of sales tax reporting requirements of two retailers which jointly offered discount food and entertainment program.
GIL-07-015 Wheelchairs and Scooters
Wheelchairs are exempt, but scooters and related accessories are taxable.
GIL-07-016 Consulting and Project Management Services
Consulting and project management services are not taxable if separable from sale of surveillance products. Retailer cannot claim credit for taxes incorrectly paid another state.
GIL-07-017 Call Center Services
Call center services are non-taxable services.
GIL-07-018 Employment Recruitment Services
Employment recruitment services are non-taxable services.
GIL-07-019 Warranty Contracts for Leased Goods
Contracts for service and maintenance of leased goods are not taxable if such contracts are in a separate contract from lease.
GIL-07-020 Installation and Transportation Charges
Discussion of various aspects of retailer's sale, installation, and transportation of product.
GIL-07-022 Carbon Dioxide and Tanks
The sale of carbon dioxide by supplier to retailer for soda fountain drinks is exempt. The lease of tanks for shipping carbon dioxide by supplier to retailer may be exempt.
Discussion of availability of exemptions for use of electricity, research and development, and statute of limitation for sales tax.
GIL-07-025 Medical Equipment
External fixators and wires are exempt medical equipment.
GIL-07-027 Consumer Surveys and Service Quality Reports
Discussion of criteria for determining whether consumer surveys and service quality reports are non-taxable services or sales of property discussed.
GIL-07-032 Drug Test Kits
Drug test kits qualify as an exempt medical supply. The distributor may not have nexus, but the consumer of the drug test kit must pay use tax.
GIL-07-034 Cholesterol and Blood Testing Kits
Cholesterol and blood testing kits are not taxable.