How to Report Year-End Withholding Statements

After you are signed up to be a Withholding Submitter in Revenue Online, the following are options for reporting year-end information. The options are divided by wage withholding and 1099/W-2G withholding.

 
Wages - Two Options

  • Submit a manual withholding file through Revenue Online. You will type each form into Revenue Online. There is no limit on how many W-2s that can be entered. If you cannot finish entering all the W-2s, you may save what you have entered, close the session and return later to finalize the entries, 

OR

  • Submit a CDOR-EFW2 Withholding file attachment through Revenue Online. The file contains all accounts where the employer withheld Colorado tax. This method is mandatory for employers with more than 250 employees. 

 
1099s/W-2Gs - Two Options

  • Submit a manual withholding file through Revenue Online. You will type each  form into Revenue Online. There is no limit on how many 1099s/W-2Gs that can be entered. If you cannot finish entering all the forms, you may save what you have entered, close the session and return later to finalize the entries, 

OR

  • Submit an IRS Format 1220 Withholding file attachment on Revenue Online. Filing specifications for 1099s/W-2Gs are available at www.irs.gov. This method is mandatory for entities with more than 250 payees. 

 
Important Note: If you have more than 250 employees (W-2) or more than 250 recipients of 1099s/W-2Gs, you must use one of the two reporting methods above. Employers or institutions using the methods above should not send paper W-2 or 1099/W-2G statements to the department. Do not file form DR 1093 unless paying additional tax or requesting a refund.