FREQUENTLY ASKED QUESTIONS (FAQs)
Where are the Board Offices located? THE STATE PERSONNEL BOARD IS LOCATED AT 1525 Sherman Street, 4th Floor, Denver, Colorado 80203.
Does my appeal have to be on a specific form? Yes. In accordance with Board Rule 8-38, the Consolidated Appeal/Dispute Form is required for all appeals and is available on the SPB and DPA websites as well as at the SPB offices at 1525 Sherman Street, 4th Floor.
What are the timelines on the grievance process? To initiate the grievance process, the employee notifies the supervisor and/or second level supervisor, and an informal discussion will be held to attempt to resolve the grievance. The employee shall be informed in writing of the decision within 7 days after the discussion. The employee has 5 days after receipt of the informal decision to initiate the formal grievance process. After a formal discussion, the employee shall be informed in writing of the decision within 7 days after the discussion. The process is deemed completed upon issuance of a final department decision, which must be in writing and issued within 30 days of the initiation of the written grievance process. The employee shall be informed in writing of the decision within 7 days after the discussion and if not satisfied, the employee may file an appeal with the Board within 10 days.
What is the process for filing a Whistleblower Claim? An employee who seeks to have an allegation of retaliation for disclosure of information reviewed by the Board must file a complaint with the Board using the Whistleblower Complaint form. The department's response must be filed within 45 days after the date the complaint was filed with the Board.
What exactly happens at a commencement? At a commencement, the parties present an opening statement, factual stipulations (that is, facts that the parties agree upon), and stipulated exhibits (that is, exhibits that the parties agree upon).
What is the difference between an information sheet and a prehearing statement? Information sheets are submitted in order for the ALJ to make a recommendation to grant or deny a hearing; PHS are submitted before a hearing to lay out one’s case. Both involve undisputed facts and disputed allegations, exhibits, witnesses, legal analysis, etc. and represent one party’s view of the case.
If I submit an information sheet and am granted a hearing, do I have to submit my evidence all over again in my prehearing statement? Yes, the prehearing statement must be as thorough as possible to lay out your case for hearing.
Do I have to attend a hearing in person if I am the Complainant? Yes.