Micro-Grant Frequently Asked Questions

What criteria are used for awarding a grant to an EGE?

SIPA will be responsible for evaluating grant applications in accordance with the grant minimum requirements/criteria contained within the grant application and the overview.  

 

What is an EGE? 

The Authority's enabling legislation (C.R.S. § 24-37.7-101 et seq.) allows for SIPA to work with any Eligible Governmental Entity. An Eligible Governmental Entity (EGE) is an agency, office of the Governor, local government, political subdivision, education institution, school district, or any other eligible entity within the State of Colorado. 

 

What is an EGE Agreement? Does my EGE need one to apply for the SIPA Micro-Grant, and if so, how does an EGE obtain one?

All state and local governments in Colorado can enter into an Eligible Governmental Entity Agreement (EGE Agreement Form) with SIPA for the purpose of defining circumstances and responsibilities for e-Government services.  All agreements, project requests, and work orders are at the discretion of the governmental entity.  

 

To work with SIPA, it is necessary for the proposed entity to enter into an Eligible Governmental Entity Agreement with SIPA. This agreement is the first step and simply states that the entity is willing to work with SIPA. It lays the foundation for future projects with the Portal at the discretion of the entity.  

 

An EGE must be completed or on file with SIPA prior to grant acceptance. If an EGE needs a signed agreement or more information, visit our EGE Page or send an email to sipa@cosipa.gov for more information.  

 

What if my EGE is unsure whether it can receive the funds?

For grant requests to be awarded for services and/or equipment, the EGE must be able to accept the grant funds from SIPA if awarded.  If not, or if the applicant has any doubt regarding accepting a grant, please provide a plan outlined and approved by the necessary parties, including the names, email addresses, and phone numbers of those necessary parties. This plan will only be accepted as part of the application process. For a grant request to be awarded for a cyber security assessment or broadband the EGE will not receive the funds directly, but rather will receive the service or assessment through SIPA’s qualified vendor.

 

What if my EGE has been awarded funds in the past?

Past SIPA grant applicants are encouraged to re-apply.  Additionally, applicants must answer whether the EGE has applied for and been awarded a grant in the past through SIPA.   In order to receive grant funds for the SIPA 2016 Micro-Grant, EGE's must have expended or encumbered previously awarded funds.

 

Will SIPA award less than the outlined range of $1,000 or more than $6,500?

Yes, the range of $1,000 through $6,500 is just a preferred range, as smaller and larger grants can be requested and approved.

 

What is my EGE required to do in return for a grant award?

Grant awardees must submit to SIPA by August 15, 2018 an update on how the grant has solved the problem or situation to be addressed, impacted the EGE’s citizens, key objectives the EGE has achieved with the grant, how the grant has aided the EGE’s operations, and/or the progress of the grant implementation received through SIPA. The grant implementation does not need to be completed by August 15, 2018, but an EGE must provide SIPA an update on the progress. SIPA will make available an online form for the submission of this information.

 

What is the difference between the single point of contact for the application and the single point of contact for the project requested?

An applicant must provide contact information for both if the single point of contact for the project requested is different from the person completing the application.  If so, contact information must be provided for both, including email addresses, phone numbers, and mailing addresses. 

 

Can my EGE submit more than one application for a grant award from SIPA?

Yes, EGE's may submit more than one application requesting funding for a services, and/or equipment, but the projects must be separate and distinctly different from each other.  If applying for more than one grant award, an EGE must complete the grant application form for each request and answer a question about the priority of the multiple application forms.   If an entity submits more than one request per form all requests will be disqualified.

 

How can my EGE learn more in-person about e-Government services offered through SIPA?

The User Conference is designed for EGE's to learn about SIPA's portfolio of technology services through vendor presentations and training sessions (not sales pitches!).  This is also the place to network and share ideas with other EGE's.  Also, SIPA is present at various conferences throughout the year, please Connect with Us for more information.