Open Records

Open Records

COLORADO OPEN RECORDS ACT (CORA)C.R.S. 24-72-201 et seq. Last Revised: January 24, 2011

Transparency

This procedure represents several of our core organizational principles- open government, citizen involvement, and organizational accountability. San Juan County government, its Board of County Commissioners, Elected Officials, and all county employees support the principle of insuring that we maintain an open and accessible governing body. We make a commitment to fulfill every request for public information as efficiently and expeditiously as possible and within the requirements established in the Colorado Open Records Act (CORA), C.R.S. 24-72-201 et seq .

 

The following procedure insures that any member of the public will be provided reasonable access to public records covered under CORA.

 

Any member of the public will have reasonable access to all county public records. Reasonable access is defined as allowing a person requesting public information to use available county resources to review or obtain copies of public records. In order to maintain the integrity of public records, or the effective functioning of a county office or department, and for security reasons, certain conditions for reviewing or obtaining copies of records may apply. Record requests will be fulfilled within three working days or, when extenuating circumstances apply, within seven working days as established by CORA. We will notify you when there are extenuating circumstances that do not allow us to respond to your request within three working days.


 

Requesting Public Records

To request public records contact the office or department that is the designated custodian for that specific information. Each office or department can help you with the request and provide information about any applicable fees for obtaining copies of public records. (Refer to the list of county offices and departments and contact information at the end of this page).


 

Reviewing Public Records

You may review public documents or request copies of documents available from San Juan County. If you ask to review original documents we may request that you follow procedures to protect the integrity of the public record. You may:

  • Be supervised by a county employee within the area where the records are stored and/or maintained;
  • Need to review records in a designated area or schedule for a particular time of day as to not unduly disrupt the day-to-day activities of that specific office or department;
  • Be required to submit the request in writing if the records custodian believes it is reasonable and appropriate based on the specific and unique circumstances of the request or will help us to better serve your needs for identifying the records you are requesting.
  • Questions or problems arising from a request for public records should be referred to the Elected Official, County Administrator or Department Director who is the ‘custodian’ of the specific record(s).

Please note: Records that are prohibited from disclosure under CORA or other statute(s) cannot be made available to the public. San Juan County may also hold certain private and /or financial information about individuals that will not be released except upon the approval of that individual.


 

Fees

Applicable fees for obtaining public records are charged based on the specific office or department procedures and actual costs to provide the requested record(s). Offices or divisions that charge a fee are directed to inform the public up front and on any forms, the fee(s) to be charged. Costs for standard photocopies will not exceed the limit set by CORA (currently $1.25 per page) unless actual costs exceed that amount. Please direct inquiries to the office or department designated as the custodian of the requested record(s). San Juan County seeks to meet public information requests in the most economical fashion possible. Please request an estimate of the cost of your information request if you are requesting a substantial number of copies or research by the custodian.


 

Custodian and Contact Information

 

Board of County Commissioners

Requests to the Board of County Commissioners should initially be directed to: William Tookey

EMAIL

(Please note "Records Request" in the header of your message.)

970.387.5766

PO Box 466

Silverton, CO 81433

Business hours: 8:00 a.m. - to 4:00 p.m. Monday – Friday, Noon -1:00 p.m. Lunch


 

COMMUNITY PLANNING & SUSTAINABLE DEVELOPMENT

TRAFFIC, PLANNING, ENGINEERING, PARKS & TRAILS,

BUILDING GROUNDS & BUILDING DIVISIONS 

 

Administrator: William Tookey

 EMAIL

(Please note "Records Request" in the header of your message.)

Phone: 970-387-5766

Address: PO Box 466

Silverton, CO 81433

please note that you are making a Records Request in the header of your message) Business hours: 8:00 a.m. - to 4:00 p.m. Monday – Friday, Noon -1:00 p.m. Lunch Custodian of these general records: Community Planning and Sustainable Development including the Traffic, Planning, Engineering, Parks & Trails and Building Grounds and Building Divisions Finance Human Resources Information Technology Media Relations Public Works Operations

 


 

PROPERTY RECORDS, PARCEL MAPS, TAXING AUTHORITY INFORMATION

 

Records Custodian: Kimberly Buck

EMAIL

(Please note "Records Request" in the header of your message.)

970.387.5632

PO Box 596

Silverton, CO 81433

County Courthouse Assessor's Office Hours: 8:00am-12:00pm & 1:00pm-4:00 p.m. Monday – Friday


 

MOTOR VEHICLE, RECORDING, ELECTIONS, & CLERK TO THE BOCC

 

Records Custodian: Ladonna Jaramillo

EMAIL CLERK & RECORDER

(Please note "Records Request" in the header of your message.)

970.387.5671

PO Box 466

Silverton, CO 81433

County Courthouse Clerk & Recorder Hours: 8:00am-12:00pm & 1:00pm-4:00pm, Monday – Friday


 

FORECLOSURES &

PROPERTY TAX INFORMATION, TAXING AUTHORITY DISTRIBUTION, INVESTMENT PORTFOLIO, TAX LIEN, TREASURERS DEED ETC.

 

Records Custodian: Deanna Jaramillo

EMAIL

(Please note "Records Request" in the header of your message.)

970.387.5488

PO Box 368

Silverton, CO 81433

County Courthouse Treasurer's Office Hours: 8:00am-12:00pm & 1:00pm-4:00pm Monday – Friday


 

CRIMINAL JUSTICE RECORDS, CRIMINAL REPORTS, TRAFFIC TICKETS, SEX OFFENDERS LIST, ETC

 

San Juan County Sheriff’s Office

Contact: Dispatcher

EMAIL

(Please note "Records Request" in the header of your message.)

970.387.5531

PO Box 178

Silverton, CO 81433