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CORA Quick Answers
What is CORA?
The Colorado Open Records Act, (CORA) C.R.S. § 24-72-201 to 206, provides that all public records shall be open for inspection by any person at reasonable times, except as provided in part 2 or as otherwise specifically provided by law. It is the intention of CDOR to apply this Act in a uniform and reliable manner to comply with its provisions.
How long does it take to get an answer to my CORA request?
C.R.S. §24-72-203 requires making the documents available within three working days, or seven working days if extenuating circumstances exist. The statute provides a reasonableness standard for the time necessary to prepare and gather the records in both instances. CDOR’s three day period to respond corresponds with the time the request was received if during normal business hours, otherwise the time begins at the beginning of the next business day. When a substantial request is made, the records custodian has the ability to extend the timeframes regarding inspection of public records that are reasonably necessary for the protection of the records and necessary to prevent undue interference with the regular discharge of duties.
View Colorado Open Records Act (CORA)
24-72-201 to 24-72-309.
Is there a cost to obtain records pursuant to an open records request?
Records can be provided to the public in three basic forms: on paper, electronically, or with the requestors own labor and materials. After the first 25 pages, a charge of $0.25 per page (8.5x11) or actual costs, whichever is greater C.R.S. §24-72-205(5)(a). If the CDOR maintains the records requested in an electronic form and if it is advantageous to the CDOR to provide the records in the electronic format, this format can be provided to the public. The cost breaks down as follows: Media: a. CD $0.50 b. DVD $1.00. When researching, retrieving, reviewing or producing records consumes more than one hour of staff time, the Department will charge $20 to $30 an hour (after the first hour). This also includes when specialized document production or specialized skills are required to research, retrieve, review, locate, compile or produce records pursuant to a records request, including the use of third-party contractors. Any costs charged to a requestor shall not exceed the actual cost of producing the records, in accordance with
and applicable law.
Will CDOR staff interpret/explain the documents provided in response to a CORA request?
Questions regarding interpretation of records provided pursuant to an Open Records Request are beyond the scope of the Open Records Act. Using the rules of civil procedure as an analogy, the Open Records Act requires government agencies to respond to requests for production of documents but not to answer interrogatories. Additionally, State Personnel Board rules provide that No [state] employee shall use state time… for private use or any other purpose not in the interests of the State of Colorado. 4 CCR 801, Rule 1-16. A state employee cannot be required to provide expert testimony or opinions. To allow such utilization could be viewed as the state taking sides in civil litigation, affecting the credibility of a state agency. Cases such as Ondis v. Pion, 497 A.2d 13, 18 I R.I. 1985), Mason v. Robinson, 340 N.W. 2d 236, 242 (Iowa 1983), and Shelby County v. Kingsway Greens of America, 706 S.W. 2d 634, 637 (Tenn. App. 1985) stand for the proposition that it is the obligation of a party who desires expert testimony to obtain those services independently of the government.
Is Personally identifiable information (PII) included in CORA responses?
Personally identifiable information (PII) defined by
24-72-302 (2) and
24-72-204 (VII) contained in Department records will be redacted from CORA responses.
24-72-302 (2) (2) Basic identification information means the name, place and date of birth, last-known address, social security number, occupation and address of employment, physical description, photograph, handwritten signature, sex, fingerprints, and any known aliases of any person.
24-72-204 (VII) Electronic mail addresses provided by a person to an agency, institution, or political subdivision of the state for the purpose of future electronic communications to person from the agency, institution, or political subdivision;
Can I request taxpayer information through CORA request?
No. The Department's practice to release aggregated data only when there are at least three taxpayers in a given category and none of them represents more than 80% of the total. This practice is due to the fact that we must follow state statute,
39-21-113(4)(a), which requires that Department employees may not divulge any information contained in any document, report, or return filed in connection with any taxes. Therefore, in order to protect all taxpayers, including businesses, employees must observe the confidentiality statutes when releasing information.
How do I contact the CORA Records Custodian?
Send CORA requests through the online request form:
Auto Industry Open Records Request Form
Liquor Open Records Request Form
All other Open Records Request Form
Postal Mail: PO Box 17087, Room 406, Denver CO 80217-0087, Attn: CORA Records Custodian