Instructions for Entering and Submitting Pre-Approved Training for In-Service Credit
Printable PDF of Instructions on Entering a Pre-Approved Course
To enter training using the pre-approved course list, log into the POST Portal and click the "Training & Events" tab. Select the icon labeled "Submit Completed Training for Approval"
When you come to the "Training Event Information" page, select "Starting with a Pre-Approved Course or Course Material."
There is a pre-populated drop-down list of courses with general hours in the portal that are pre-approved. You may use these to submit Perishable Skills Training (Arrest Control, Driving and Firearms) with different options for time blocks, PoliceOne Academy, V-Academy, Lexipol and several classes that agencies typically conduct annually (i.e. CPR/First Aid, Legal Updates, Ethics, etc.). Classes are added to the list on a continuous basis; please make sure you are selecting the correct one. For example, if you are looking for a Firearms course, start typing "firearms" and the pre-populated courses with different hours options will come up; if you are looking for Ethics start typing "ethics", etc.
If the course you are entering has different hours than the pre-filled options, you will need to create a new class with the hours your agency taught and select the correct training category. For instructions on how to create an agency-specific course, please see the Instructions for Entering a Specific Course section.
Select "Continue" to be directed to the "Training Description" page (screenshot below). The highlighted fields below are required. The "Hours" and "Training Category" sections will auto-populate, please make sure they are correct. Because these classes have very general descriptions, the "Event Comments" field must be filled in describing the specific details of what your agency covered in the class. For example, a Firearms Qualification course would require a description of the course of fire and what training your agency completed to justify the hour(s). POST needs these details to ensure that the requirements of Rule 28 are being met by each agency.
Once this page is complete, select "Add Students."
There are two options for adding students to the course you just created:
- Add an entire roster all at once if all individuals from your agency attended the training.
Put the cursor in the box that shows, "Enter name (as Last Name, First Name) or PID". A drop-down roster of all individuals appointed to your agency will appear.
Select "All active employees from _(your agency name)_"
Then select "Add to Roster" and your entire agency will be displayed on the roster.
Note: If you had a few officers that did not attend the training, there is a "Remove" button next to each officer to take them off the class roster.
- Add students individually.
You can do this by scrolling through your roster and selecting students or by beginning to type the student's last name or PID
The following screenshot is what your roster will look like after you select "Add to Roster" button. You can continue to add students. Once your roster is complete, select the "View Training Event" button. The last step is to make sure the correct information has been entered for the training class and to make corrections if necessary:
Use the "Edit" buttons to make corrections to the course itself or the roster of students. If you would like to submit a document (such as a training roster or certificate) with this training, click on "Add a Document."> A file browse window will automatically open. Locate your saved document and upload the document. Please add a brief description of the document.
Click on "Submit for Approval" and this training will be sent to Colorado POST for review. You will not receive any notification of approval, but the individuals will be credited with the class upon approval by POST.