Statutory Violations

What is a statutory violation?

A statutory violation is a violation of CRS §24-30-202(1) and/or (3). A violation occurs when liabilities are incurred or payments are made on the State’s behalf without prior approval of a State purchase order or contract, when it is required by Fiscal Rule 2-2.

See the "Statutory Violations" PowerPoint presentation for more information on statutory violations.

What happens if you have a statutory violation?

When a statutory violation has occurred, agencies cannot make payments to the vendor for such performance unless the violation has been ratified by the State Controller, within his discretion. The State Controller has delegated his ratification authority to the CCU.

As a result, all requests for ratification of statutory violations should be sent to the CCU. Such requests must come from the requesting agency’s chief fiscal officer.

Who should I submit a ratification request to?

Please send all statutory violation ratification requests for contracts and purchase orders to your Agency’s assigned Central Contracts Specialist.  You can find your Agency’s assigned Central Contract Specialist here.

Statutory Violation Request Form

For your convenience, you may use the Statutory Violation Request Form below . Use of this form is not required, and if your agency/IHE already has a form/process for statutory violations, you should continue to follow your agency/IHE form/process. Please note that all the information solicited on this form must be provided with any ratification request.

Statutory Violation Request Form 

Statutory Violation Request Form