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The Grants Unit provides strategic direction to the implementation of the CORE Grant Lifecycle Management (GLM) Modules, develops the grant community, provides comprehensive GLM Training and other GLM related resources for end users, develops and maintains statewide GLM policies and procedures, and assists the CORE Helpdesk on GLM tickets.
The Grants Unit also facilitates the Statewide Grant Managers Group (SWGMG) which provides quarterly training to grant managers and provides a forum for financial and program grant managers to share and collaborate on best practices in grant management.
Manager, Grants Unitstacey.firstname.lastname@example.org
Through the Coronavirus Relief Fund, the CARES Act provides for payments to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak. The CARES Act established the $150 billion Coronavirus Relief Fund. The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that—
(1) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19);
(2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and
(3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.
Side-by-Side Comparison of OMB Memos (M-20-11 and M-20-17) - RESCINDED
OMB Updated M-20-26 - Extension of two flexibilities to provide administration relief.
FFATA Special Attachments for Grants and Contracts
Uniform Guidance 2019 Compliance Supplement
Contract Termination Due to Lack of Funds - Guidance and templates for agencies to use when reducing state commitments, including: contracts, POs, grants, and leases.
Only the Grantee Module (incoming grants) has been implemented in the CORE system. Below are the Official Policies, several training slide decks and job aids to assist with Grantee entry.
If you need to get in touch with your department's Governor's Office analyst, please visit their Contact webpage for more information.
The Grantee Basic Training, Templates Training and Documents Training provide an intensive overview of CORE, the Grantee module and provides a step-by-step walk-thru of each template and document.
The Grantee Modified Training provides a less intensive overview of CORE and the Grantee Module. It is meant for those who have more experience with CORE, however still provides a step-by-step walk-thru of the templates and documents.
The Grantee Refresher Training provides a brief overview of CORE and the Grantee Module. This training is intended for those who have taken Basic Training or Modified Training and is meant to refresh CORE Grantee skills.
The Grantee Department Approvers Training provides a brief training for department personnel who will provide CORE approval to Grantee documents.
The Grantee Central Approvers Training provides a brief training for Central (OSC/Governor's Office) personnel who will provide CORE approval of GTOP documents.
There are several document job aids. Each is listed by the document code that is used in CORE and there is a brief description of each at the top of the job aid.
Template job aids are available to assist in setting up "behind the scenes" lists and actions. While Template set up is not required, using them could be beneficial when creating documents and in many cases allows for short cuts.
These job aids will provide assistance to those who have approval authority. There are two sections: Department Level Approvers, those that have permission to approve within their department, and Central Approvers, those that have general oversight, this is staff from OSC and the Governor's Office.
Meeting Agendas and Materials/Presentations
Volume 22 - June 2020 (COVID-19 udates)
Volume 21 - May 2020 (COVID-19 and CAREs Act updates)
Volume 20 - April 2020 (OMB Memos: COVID-19 and Grants and other OSC Grants Office updates)
Volume 19 - February 2020 (OSC Grants Office updates)
Volume 18 - January 2020 (Case Management Demo Registration, GM 101 Training Dates, Grantee Governor's Office Update)
Volume 17 - January 2020 (Case Management Demo Reminder and Training Opportunities)
Volume 16 - December 2019 (Demo Reminder and New GM 101 Training Dates)
Volume 15 - Decembe 2019 (Case Management Demo and Registration)
Volume 14 - November 2019 (Important Info: Online Grant Management System Update)
Volume 13 - November 2019 (SWGMG Registration/Agenda, GM 101 Training dates)
Volume 12 - October 2019 (Grant Award Document Updates/SWGMG Meeting)
Volume 11 - September 2019 (Small Dollar Grant Award Job Aids)
Volume 10 - August 2019 (SWGMG Reminder/Training Updates)
Volume 9 - June 2019 (Policy Updates and Change to SWGMG date)
Volume 8 - May 2019 (Updates and training registration)
Volume 7 - May 2019 (SWGMG Registration and Grant Manager 101 Training Update)
Volume 6 (revised) - April 2019 (Grant Manager 101 Training Survey)
Volume 5 - March 2019 (Competitive Grant Agreement/Updates)
Volume 4 - February 2019 (SWGMG Reminder)
Volume 3 - February 2019 (SWGMG Information)
Volume 2 - December 2018 (OMB Data Standards)
Volume 1 - December 2018
Register for Grant Manager 101 Live Training
The Grants Office will be holding two opportunities to participate in Grant Manager 101 training. The first option is a full-day training and the second option is two half-day trainings. Each option will be the same training and will cover all five modules of the Grant Manager 101 series. If you are interested in the live training, please register for one of the trainings below:
NOTE: All Grant Manager 101 in-person trainings have been postponed. Please check back for available dates and times. Our office will also issue dates via the Grants Newsletter.
Grant Manager 101 Series
Grant Manager 101 is a series of presentations meant for first time or new Grant Managers. These PowerPoint slide decks can be taken and modified to include specific information for state agencies and used by the agencies for grant managers. The information provided in the slide decks is general grant management information and is not specific to any one grant.
Note: To modify the PowerPoint slide deck, click on one of the "Editable PowerPoint" links below and then download.
Module 1 - Grant Basics
Module 2 - Pre-Award Department Grants
Module 3 - Grant Pre-Award Activities for Pass-Through Entities
Module 4 - Post Award Grant Management
Module 5 - Post Award Monitoring and Closeout
The Grants Unit has created an extensive list of common terms that are used in grants management. The list includes terms from Federal and State sources.
In grants management, sharing resources is amazing. No need to reinvent the wheel when you have colleagues who have created many tools already and are willing to share. Please check back often, as more resources are collected, they will be posted here.
Have anything you'd like to share? Please send your resources to email@example.com.
Provided are links to the Central Contracts Unit (CCU). They have many resources, tools and forms available for grants management as well as who to contact.
There are times when we just need a little assistance. The Grant Managers below have expertise in various areas of grants. If you have questions or even want to discuss grant specific issues, please feel free to contact one of them.
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