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Policy #28 regarding the use of promissory agreements as proof of payment on reimbursement applications was adopted by the Petroleum Storage Tank Committee (PSTC) at the May 20 PSTC meeting. This policy will be effective for all applications received after July 1, 2016. You may view Policy #28 on the PSTC Policies page.
The Petroleum Program is pleased to announce that you can now find all of the information you need to know in order to comply with the OPS standards for operating your tank system, cleaning up a release or applying for reimbursement in one place - the Petroleum Program Guidance! This web-based guidance will now serve as the primary place where we will provide our stakeholders with current information regarding how to meet the requirements included in the Colorado Petroleum Storage Tank Regulations and Statutes.
You may save the link http://www.coworkforce.gov/petroleumguidance/ to your favorites to access the Petroleum Program Guidance.
ITRC is hosting petroleum vapor intrusion classes in 2016. The OPS policy on petroleum vapor intrusion aligns with the ITRC guidance, so this class may be very beneficial for those seeking to learn more about this pathway. Preliminary class information is included below.
Class Title: Petroleum Vapor Intrusion: Fundamentals of Screening, Investigation and Management
Class Description: Within the training class – hear about EPA's Technical Guide For Addressing Petroleum Vapor Intrusion at Leaking Underground Storage Tank Sites (June 2015). The ITRC guidance document and EPA guide are complementary documents with the ITRC training course providing the “how-to” knowledge and skills for screening, investigating and managing the petroleum vapor intrusion pathway.
Locations and Dates
To receive an email when more information is available about the New Jersey and Massachusetts classes, send an email to email@example.com.
Classroom training sponsor opportunities are available. Contact ITRC at firstname.lastname@example.org or 404-201-2419 to learn more.
Funding is now available to help revitalize petroleum storage tank properties that are not eligible for reimbursement from the Petroleum Storage Tank Fund! Visit the Petroleum Brownfields Program page for more details.
To eliminate ambiguity related to question #3 on the Original Reimbursement Application (which is also question #4 on the Supplemental Reimbursement Application), the wording of this question has been revised as follows:
Except for any contractual relationship established in response to this remediation, is there any relationship – personal, financial, or otherwise – between Applicant and any company or person who performed work for which reimbursement is claimed? If yes, explain:
Previously this question began with:
Except for this remediation, is there any relationship…….
The applications posted on the Fund Forms page reflect this revision.
The new Reasonable Cost Guidelines that went into effect on January 1, 2016, impact reimbursement application submittals for work performed before and after January 1. Please submit applications containing costs for work performed before January 1 separately from applications containing costs for work performed on and after January 1.
Several task and labor codes (TLCs) have designated Reasonable Cost Guideline rates that include labor.
These TLCs are:
When preparing eRAPs for Phase of Work and Activity codes that use these TLCs where additional labor is also included, please include a brief description of which tasks are included in the additional labor in the task description field. This will assist Fund Analysts when they are reconciling the additional labor without being concerned that this labor is duplicate costs for the activity.
The Fund Section has added the phrase “or other bank confirmation of payment” to the wording on our Proof of Payment and Equipment or Materials Costing $10,000 or Over affidavits. This updated wording recognizes that banking is primarily done electronically now, so hard copies of canceled checks are not always available. Therefore, an electronic document from the bank can now satisfy the proof of payment requirement included in these affidavits.
The Fund Section sends reimbursement application correspondence to both the environmental consultant and the applicant, primarily via email. Therefore, it is essential that the consultant's and the applicant's email addresses are included on the application. In the rare case that no email address is available, please type the words “No email available” in that field instead of leaving the space blank, and include a correct phone number for the applicant so that we may ensure our correspondence reaches the appropriate parties.
The Office of the State Controller (OSC) has redesigned the W-9 and Electronic Funds Transfer (EFT) request forms, so the updated versions are now available on the Fund Forms page. Please use these redesigned forms when submitting W-9s and EFT requests, as these are the only versions OSC will accept.
Please note - the redesigned W-9 form does not have a box for a remit address. Per OSC, when completing a W-9 with a remit address, the remit address should go in the Address Box and the applicant’s mailing address should go into the Purchase Order Box.