Recording Responsibilities of the County Clerk & Recorder
It is the job of the county clerk and recorder to make sure all documents are recorded, given a reception number, indexed under grantor / grantee indices, and maintained and to provide access for all:
- Federal tax liens
- Military discharges
- Real estate documents, including any submitted documents relating to real estate transactions
- Uniformed commercial code fixture filings
Historic documents for research and archival purposes date back to 1892. Images and recording searchable on the internet begin in 1995.
- C.R.S. 30-1-116(1) requires the fees to be paid in advance to the county clerk and recorder before a document may be accepted for recording.
- If no documentary fee is declared when we receive the document, your document could be returned for that reason. The law requires you to declare what was paid at the time of recording. If no money exchanged hands, or if it was less than $500, you need to state that on the face of the deed or a cover letter. If you don’t, the document will be returned for declaration.
- DD 214 recordings are confidential. To protect that confidentiality, due to content, the image is not visible to the public.
- We do not provide forms. You may purchase most forms at an office supply.
- We do not provide legal advice. We suggest you contact an attorney or local title company before recording a document that affects title to property before recording if you have any questions.
Who to Contact for Birth, Death & Divorce Certificates
- Birth Certificates (State Vital Statistics) - (303) 692-2224
- Death Certificates (Public Health Office) - (719) 658-2416
- Divorce decrees (Court Clerk)- (719) 658-2575