Policies

Open Records Policy

Production.  Fees for reproducing paper copies of standard pages of a public document for a CORA request are .25 a page and fees are not to exceed the actual cost of providing a copy, printout or photograph of a public record in a format other than a standard page.  C.R.S. § 24-72-205(5)(a).  The cost of postage will also be charged to the requestor.  No transmission fees will be charged for sending public records via email if so requested and if the records are available electronically.  The first hour for research and retrieval costs on a CORA request is free, with $30.00 an hour being charged thereafter.  CORA requests on the same subject will be treated as one request.  Fees are to be paid to the Executive Director and checks shall be made payable to the “Independent Ethics Commission.”  Upon either receiving fees or making arrangements to receive payment at a later date, the Executive Director shall send the record to the requester as soon as practicable but no more than three business days after receipt of, or making arrangements to receive, such payment.  C.R.S. § 24-72-205(1)(b).

Code of Conduct Policies and Procedures

To view the Code of Conduct Policies and Procedures, please click here.

Document Retention Policy

To view the document retention policy, please click here.

Privacy Policy

This policy addresses the Commission's standardized process for access to and for the collection, storage, use, transfer, and security of personally identifiable information that may be obtained through use of the Commission’s website. Pursuant to the IEC’s Rules, complaints are not accepted via email. Personally identifiable information is information about an individual that could reasonably be used to identify that individual. Examples of personal information include an individual's first and last name, residential address, telephone number, and email address.

The Independent Ethics Commission fully supports the protection of individual privacy. We minimize the collection of personally identifiable information to the least amount required to complete a particular transaction. This policy extends to the collection of all personally identifiable information, regardless of the source or the medium. The Commission cautions visitors to its website not to send the Commission confidential or sensitive information via email in order to guarantee the continued confidentiality of the information.

This Privacy Policy covers the following topics:

Collection and Use of Personally Identifiable Information

  • Public Records
  • Cookies
  • Security
  • Disclaimer
  • Contact Information

Collection and Use of Personally Identifiable Information

The IEC may collect some personally identifiable information about your visit to our website. This information may include:

  • Internet Protocol (IP) address and domain name used (an IP address is a numerical identifier assigned to your Internet Service Provider or directly to your computer)
  • Type of browser used
  • Date and time that you visited this site
  • Web pages or services that you accessed at this site

The information we collect or store is used to improve the content of our web services and to help us understand how the public is using these services. In addition, we use your IP address to direct the selected department web pages back to you.

If you send an email message to us during your visit to our site, the following information will be collected:

  • Email address used to send the email message
  • Contents of the email

We collect this information to ensure we respond appropriately. For example, we may need to address issues you identify, make improvements to our website, or forward your email message to another agency for appropriate action.

It is our policy to collect no personally identifiable information about you unless that information is required to complete a particular transaction. In addition, we collect no personally identifiable information about you unless you voluntarily participate in activities that ask for information. Choosing not to participate in these activities will not affect your ability to use any other features of our website.

Public Records

The State Open Records Act is applicable to this Privacy Policy. Section 24-72-202, C.R.S. says "It is declared to be the public policy of this state that all public records shall be open for inspection by any person at reasonable times, except as provided in this part 2 or as otherwise specifically provided by law."

If personal information is requested on the website or is volunteered by the user, state and federal law may protect that information. However, all information becomes a public record once it is provided and may be subject to public inspection and copying if not protected by federal or state law.

Furthermore, the information filed with the Independent Ethics Commission may be stored electronically and may be made accessible to the public through the Commission’s website. Except where disclosure is protected by law, the information that is electronically stored may be inspected by private individuals and entities.

Users are cautioned that the collection of personal information requested from or volunteered by children online or by email will be treated the same as information provided by an adult and may be subject to public access.

Cookies

Cookies are small text files placed on your computer, often without your knowledge, while visiting certain sites on the Internet used to identify your computer. For example, cookies are used by some sites to greet you personally, to post a list of your favorite books to purchase, to remember what you had in your shopping basket the last time you visited. You can refuse a cookie or delete a cookie file from your computer by using any of the widely-available methods. We do not use cookies on this site.

Security

The State of Colorado portal, as developer of the IEC’s website, has taken several steps to safeguard the integrity of its telecommunications and computing infrastructure, including but not limited to authentication, monitoring, and auditing. Security measures have been integrated into the design, implementation, and day-to-day practices of the entire operating environment as part of a continuing commitment to risk management.

Disclaimer

The Commission’s website contains links to other websites, including websites operated by other government agencies, nonprofit organizations, and private businesses. When you link to another website, you leave our site, which means that this Privacy Policy will no longer apply. When you link to another website, you are subject to the privacy policy of that website.

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