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The Department of Health Care Policy and Financing, in collaboration with stakeholders, has developed new processes for eligibility determinations, needs assessments, and support planning for all individuals seeking or receiving long-term services and supports (LTSS). The new processes will be person-centered, enhance self-direction, and facilitate greater coordination of services, as well as be equally applicable to adults with disabilities and children. The new process will be automated in a new case management IT solution, Aerial. The implementation of the new LTSS Assessment and Support Plan and Aerial is scheduled to begin by June 2021.
The Department is piloting the process with participants seeking or receiving LTSS, and case managers from across the state to test the assessment content and automation of the new LTSS Assessment and Support Plan. These pilots will occur in two primary phases.
Pilot Phase 1
The first component of this phase, the level of care (LOC) pilot, has been completed. During the LOC pilot case managers assessd participants using both the current LOC eligibility assessment, the ULTC 100.2 and the new LOC pilot screening tool. The purpose of the pilot was to compare responses in current and new items. The comparative analysis of these items can be found by following these instructions: Site Visits, Stakeholder Meetings and Regional Forums > 2019 Meetings > May 2019 > LOC Pilot Analyses.
The second component of this phase, the Nursing Facility (NF) Hospital (H) LOC and Reliability Pilot (NF/H-LOC & Reliability Pilot), is ongoing. This pilot will collect data necessary fo the Department to fulfill the following functions:
Pilot Phase 2
The second phase will assess the workflow of the assessment process using the automation that is intended to be used in the field. During this pilot, a smaller group of case managers will conduct the comprehensive assessment and Support Plan. The data from this phase will be analyzed and feedback sessions will be conducted with case managers and participants. The assessment and support plan will be updated based on these results and the changes will be incorporated in the automation. Case managers will then be trained on the updates and will begin assessing participants as part of the Time Survey pilot. This pilot will collect data to understand how long the new process takes. Additional feedback sessions with participants and case managers will be conducted during this phase.
The pilot is scheduled to last through April 2020.
The Colorado Department of Health Care Policy & Financing (the Department) contracted with HCBS Strategies to pilot its new assessment and support planning process for Medicaid-funded long-term services and supports (LTSS). The Department undertook this effort because of concerns about the reliability and validity of the items in the current tool used for eligibility determinations, the Uniform Long-Term Care (ULTC) 100.2; the lack of consistent collection of all necessary data; and the ability of the current tool to support a person-centered process, including the development of a person-centered Support Plan. This report compares individual ULTC 100.2 items and matching items in the new process. The findings highlight the fundamental flaws of the ULTC 100.2 and reinforce the need to change this tool.
Final Draft Colorado Level of Care Pilot Comparative Analysis Report - June 2019
Community First Choice Discussion with Jed
Items to Present
Intake Screen Role Play Activity
Person-centered Role Play Activity
Materials for Workplan Presentation
Documents Shared with Stakeholders
MnChoices & CARE Combined Forms
Individual Meeting Minutes
The Department has recruited a targeted group of stakeholders to work together on the new LTSS Assessment and Support Plan. However, these meetings are open to the public and the last 10 minutes of each meeting will be open for public comment. Please feel free to call into the meetings to learn more about the piloting and future implementation of the new LTSS Assessment and Support Plan and to provide feedback.
The next Stakeholder Engagement meetings are as follows:
Colorado's LTSS Assessment and Support Plan | Colorado Department of Health Care Policy and Financing
Meeting Purpose: To present proposed changes to the LTSS Assessment and Support Plan process