2019 Memo Series Communications

2019 Policy Memos

Policy Memo – anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures. A Policy Memo can interpret and provide further guidance to previously promulgated regulations.

2019 Policy Memos
Memo # Memo Title Issue Date Audience Keywords Links & Attachments
PM 19-003 The Administrator of Medicaid 6/18/2019 All Stakeholders Administrator, Administration None
PM 19-002 Colorado Home and Community Based Services, Transition Services 5/8/2019 Providers, Case Managers, Members and Stakeholders Colorado Choice Transitions (CCT), Money Follows the Person, Transition Services None
PM 19-001 Types of Exemptions Available to American Indians and Alaska Natives (AI/AN) 2/11/2019 Eligibility Workers Exemptions Available to American Indians and Alaska Natives, AI/AN None

2019 Operational Memos

Operational Memo – detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.

2019 Operational Memos
Memo # Memo Title Issue Date Audience Keywords Links & Attachments
OM 19-026 Children's Habilitiation Residential Program (CHRP) Waiver Support Need Level Review Process 6/21/209 All Stakeholders Children's Habilitation Residential Program (CHRP), Inventory for Client and Agency Planning (ICAP), Assessment, Support Level Request for Support Level Review- CHRP Waiver
OM 19-025 Case Management New Employment Data Requirements 6/18/2019 Case Managers Employement First, Data, Service Planning, SB18-145 BUS Update Memorandum dated June 2019
OM 19-024 HCBS Settings Final Rule - Intensive Supervision 6/4/2019 Case Management Agencies and Providers Home and Community-Based Services Settings Final Rule, HCBS, Supervision None
OM 19-023 FY 19-20 County Incentives Contract Amendment 6/6/2019 County Departments of Human/Social Services County Incentives, Incentives, FY 19-20, Performance Benchmarks

FY 2019-20 County Incentives Contract Amendment #5

FY 19-20 County Incentives Funding Table

FY 2019-20 County Contact List Template
OM 19-022 Justifying and Documenting Need for Transition Services Within HCBS Waivers 5/31/2019 Stakeholders Transition Services, Justification, HCBS Case Management, HCBS Waiver Benefits None
OM 19-021 Home and Community Based Services (HCBS) Childrens Extensive Support (CES) Waiver Operational Guidance 5/28/2019 Members to Receiving Services Through the HCBS-CES Waiver, Members' Families, Case Managers, Case Management Agencies, Advocates, State of Colorado Contracted Reviewers and Stakeholders Involved with the HCBS-CES Waiver HCBS-CES, CES Eligibility The Children's Extensive Support Program Information
OM 19-020 Documenting Individual Service and Support Plans in the Home and Community Based Services Service Plan 5/24/2019 Case Managers Individual Service and Support Plan, ISSP, Goals, Inventory of Needs, Bridge, Service Plan, Interdisciplinary Team (IDT), Personal Goals, Service Goals, Person Centered Planning Bridge Screen Shots
OM 19-019 Guidance on Home Accessibility Adaptations Requests for CES and SLS Waivers 5/20/2019 Case Management Agencies Home Accessibility Adaptations, Home Modifications None
OM 19-018 Home and Community-Based Services (HCBS) Children's Extensive Support (CES) Waiver Policy Guidance 5/13/2019 Members to Receiving Services Through the HCBS-CES Waiver, Members' Families, Case Managers, Case management Agencies, Advocates, State of Colorado Contracted Reviewers and Stakeholders Involved with the HCBS-CES Waiver CES Waiver Application, Case Management, State Contracted Reviewer, Utilization Review Contractor, HCBS-CES Waiver CES Waiver Application Revised May 2019, CES Waiver Appendices Revised April 2019
OM 19-017 Non-Medical Transportation Public Transit Service Addition 4/23/2019 Stakeholders & Case Managers NMT, Public Transportation, RTD None
OM 19-016 Developmental Disability and Developmental Delay Determinations 4/22/2019 Community Centered Board Staff Developmental Disability, Determination, Community Centered Board, Developmental Delay Case Management Agency Resources
OM 19-015 Consumer Directed Attendant Support Services Financial Management Service Vendor Transition Process for Case Management Agencies 4/10/2019 Case Management Agencies CDASS, FMS CDASS FMS Transition Process for Case Management Agencies, Member/Authorized Representative Notification, FMS Selection Spreadsheet
OM 19-014 Continuity of Care Agreement 4/2/2019 Pre-Admission Screening and Resident Review Stakeholders Continuity of Care Agreement, COC, PASRR None
OM 19-013 Medical Assistance - Medicare Savings Program and Low Income Subsidy 3/28/2019 County Departments of Human/Social Services & Medical Assistance Sites 2019 Income Limits None
OM 19-012 2019 Federal Poverty Level Guidelines 3/22/2019 County Departments of Human/Social Services & Medical Assistance Sites 2019 Federal Poverty Level Guidelines April 2019 CHP + Income Chart Final, April 2019 Medicaid Income Chart
OM 19-011 Health First Colorado Buy-In for Working Adults with Disabilities 2019 Income Chart and Premium Guide 3/22/2019 County Departments of Human/Social Services & Medical Assistance Sites Medicaid, Buy-In, CBWD None
OM 19-010 Health First Colorado Children with Disabilities Buy-In 2019 Income Chart and Premium Guide 3/22/2019 County Departments of Human/Social Services & Medical Assistance Sites Medicaid, Buy-In, Children with Disabilities, CBWD, 2019 FPL, Income, Premium None
OM 19-009 HCBS Settings Final Rule - PTP Process 3/21/2019 Providers for Home and Community Based Services Home and Community-Based Services Settings Final Rule, HCBS, Provider Translation Plan, PTP None
OM 19-008 2019 Increase to Resource Limits - Medicare Savings Program and Low-Income Subsidy 3/8/2019 Eligibility Sites 2019 Increase to Resource Limits None
OM 19-007 Targeted Case Management Billing Practices for Home and Community Based Services Waivers 3/6/2019 Community Centered Boards Targeted Case Management, TCM, Documentation, Billing, Claims, HCBS Waivers None
OM 19-006 HCBS Settings Final Rule - Rights Modification Updates 2/26/2019 Case Management Agencies & Providers Home and Community-Based Services Settings Final Rule, Rights Modification, Informed Consent, Training None
OM 19-005 Guidance to Contractors on Reporting Suspected Provider Fraud 2/22/2019 Contractors Provider Fraud, Fraud Reporting, Program Integrity, Medicaid Fraud Control Unit Contractor Suspected Fraud Written Notice Form
OM 19-004

Implementation of the FY 2018-19 Improving Member Correspondence Incentive- Reporting Period 2

 2/5/2019 County Departments of Human/Social Services

CBMS, Eligibility, Member Correspondence, Incentive, Data Collection, SB17-121, County Incentives Program

Data Collection Plan Agreement - RP2

Data Collection Tutorial

Data Collection Examples
OM 19-003 2019 Social Security Cost of Living Adjustments 1/29/2019 Counties and Eligibility Sites 2019 COLA, 2019 Cost of Living Adjustment, SSI, Home Maintenance Allowance, HMA, Patient Payment, PNA, Personal Needs Allowance, Spousal Protection, Community Spouse, CSRA, Home Equity Maximum None
OM 19-002 Fraud Investigations and Overpayments 1/23/2019 County Staff Client Fraud, Member Fraud, Overpayment, Recovery, Interest, Fraud Interest Legislative Report Form 
OM 19-001 Over Cost Containment Submission Process Through eQHealth eQSuite 1/09/2019 Case Management Agencies & Case Managers Over Cost Containment, eQHealth, eQSuite None

2019 Informational Memos

Informational Memo – important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.

2019 Informational Memos
Memo # Memo Title Issue Date Audience Keywords Attachments
IM 19-040 Pre-Admission Screening and Resident Review Transition 6/21/2019 All Stakeholders PASRR, Transition, Pre-Admission Sreening and Resident Review Mental Health Centers Contact Information
IM 19-039          
IM 19-038 FY 2019-20 County Administration Allocation 5/31/2019 County Department of Human/Social Services County Administration, Allocation, County Admin, FY19-20 FY 2019-20 HCPF County Administration Allocations
IM 19-037 Transition Services Post Rule Update 5/29/2019 Stakeholders Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person None
IM 19-036 Case Management Quarterly Newsletter 5/22/2019 Stakeholders Case Management Redesign, Conflict-Free Case Management, CFCM, Case Management Agency and Case Manager Qualifications, Third Party Entity None
IM 19-035 HCBS-CES Waiver Rule Revision Stakeholder Engagement Opportunity 5/21/2019 Stakeholders HCBS-CES Waiver, Regulation, Rule Revision, Stakeholder None
IM 19-034 County Grant Program Application 5/20/2019 County Departments of Human/Social Services County Grants, Grant Program, Grant Funding

FY 2019-20 County Grant Program Competitive Application


FY 2019-20 County Grant Program Preferred Projects


FY 2019-20 County Grant Program Interview Slots
IM 19-033 State Innovation Model, Behavioral Health Integration Modules 5/9/2019 Primary Care Providers, Regional Accountable Entities, Case Management Agencies, Service Provider Agencies, Advocasy Agencies, and Health First Colorado Members with Intellectual and Developmental Disabilities Behaviorial Health, Intellectual and Developmental Disability, Disability Competent Care, Provider Education SIM BHI Training Modules Flyer
IM 19-032 National Core Indicators - Staff Stability Survey 5/9/2019 Intellectual and Developmental Disability Services Providers, Program Approved Service Agencies, and Community Centered Boards National Core Indicators, Survey, Staff Stability, Program Approved Service Agencies, Direct Service Providers None
IM 19-031 Individual Residential Support Services (IRSS) Stakeholder Workgroup 5/1/2019 Stakeholders IRSS, Host Homes, Program Approved Service Agency, PASA, Individual Residential Support Services Individual Residential Support Services Stakeholder Meeting Agenda
IM 19-030 Implementation of the LTSS PEAKPro Project 4/16/2019 Eligibility Sites & Case Management Agencies (CMAs) LTSS, PEAKPro, Long Term Care, Home and Community Based Services, Case Management Agencies, Eligibility Sites PEAKPro Who to Contact Form
IM 19-029 HCBS Settings Final Rule - Announcement of FAQ Part IV 4/10/2019 Providers, Case Managers & Stakeholders Home and Community Based-Services Settings Final Rule, HCBS, Frequently Asked Questions, FAQ's, Employment, Prevocational Services, Supports Employment FAQ Part IV
IM 19-028 Provider Training for In-Home Support Services  4/10/2019 In-Home Support Services Agencies In-Home Support Services, IHSS, Providers, HCBS None
IM 19-027 Children's Habilitation Residential Program (CHRP) Waiver Expansion Stakeholder Engagement-Rule Revisions Update 4/9/2019 All Stakeholders Children's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver Renewal, Rule Revisions, Medical Services Board None
IM 19-026 IRS Form 1095-B for Youth in Foster Care 3/26/2019 County Staff 1095-B, IRS, Tax Forms, Foster Care Foster Care Youth 1095-B: Frequently Asked Questions
IM 19-025 Over Cost Containment Process and Frequently Asked  Questions 3/21/2019 All Stakeholders Over Cost Containment, FAQ, EQHealth None
IM 19-024 CHCBS Parental Fees Implementation Delay 3/14/2019 All Stakeholders CHCBS, Parental Fees, Waiver, Children None
IM 19-023 Home and Community Based Services (HCBS) Children's Extensive Supports (CES) Waiver Stakeholder Engagement Opportunities Updates 3/14/2019 All Stakeholders HCBS-Children's Extensive Supports Waiver, Stakeholder Engagement None
IM 19-022 House Bill 18-1407 - Stabilization of Direct Support Professional Workforce Implementation FAQ 3/6/2019 All Stakeholders HB 18-1407, Wage Pass-Through, Direct support Professional None
IM 19-021 Financial Management Service Vendors for Consumer Directed Attendant Support Services  3/6/2019 All Stakeholders CDASS, FMS, Financial Management Service None
IM 19-020 No Wrong Door Quarterly Communication - February 2019 2/25/2019 All Stakeholders No Wrong Door, NWD, Pilot, LTSS None
IM 19-019 Public Noticing for Waiver Amendments 2/22/2019 All Stakeholders Public Notice, Home and Community Based Waiver Fact Sheet 2019 Spring Amendment BI CHCBS CLLI CMHS EBD SCI
IM 19-018 Business Reengineering Project For Counties  2/19/2019 Eligibility Sites BPR, Eligibility Sites, Model Sites, Learning Sessions, Business Process Communications Business Process Reengineering Project
IM 19-017 National Core Indicator Surveys 2019 2/19/2019 Long-Term Services and Supports Members, Families, Case Managers, Providers and Advocates National Core Indicators, NCI, Member Satisfaction, Survey None
IM 19-016 Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce - Support Plan Authorization Limit Increase 2/13/2019 All Stakeholders HB 18-1407, Wage Pass Through, Direct Support Professional, Service Plan Authorization Limit None
IM 19-015 HC 18-1407 Wage Pass-Through Draft Reporting Tool Feedback 2/12/2019 All Stakeholders HB 18-1407, Wage Pass-Through Draft Reporting Tool, Signed House Bill 18-1407
IM 19-014 Family Support Services Program (FSSP) Stakeholder Engagement 2/11/2019 All Stakeholders Family Support Services Program (FSSP, CCB, Stakeholder, Rule Revision None
IM 19-013 State Supported Living Services Stakeholder Meeting 2/7/2019 All Stakeholders State SLS None
IM 19-012 Children's Habilitation Residential Program (CHRP) Waiver Expansion Stakeholder Engagement-Rule Revisions 2/6/2019 All Stakeholders Children's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver Renewal None
IM 19-011 Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement 1/31/2019 All Stakeholders HB 18-1407, Wage Pass Through, Direct Support Professional Proposed Regulations
IM 19-010 Case Management Redesign Stakeholder Engagement Meetings 1/28/2019 All Stakeholders Case Management, Redesign, Conflict-Free Case Management, HCBS Engagement Meeting Schedule Jan-March 2019
IM 19-009 Implementation of House Bill 18-1407, Access to Disability Services and Stable Workforce Stakeholder Engagement 1/28/2019 All Stakeholders HC 18-1407, Wage Pass Through, Direct Support Professional None
IM 19-008 Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement 1/18/2019 All Stakeholders HB 18-1407, Compensation Increase, Direct Support Professional, 6.5% Rate Increase Stakeholder Agenda
IM 19-007 Public Noticing for Children's Extensive Support (CES), Children's Habilitation Residential Program (CHRP), Persons with Developmental Disabilities (DD), and Supportive Living Services (SLS) Waiver Renewals for 2019 2/6/2019 All Stakeholder Public Notice, Renewal, 2019, Children's Extensive Support Waiver (CES), Children's Habilitation Residential Program (CHRP), Persons with Developmental Disabilities (DD), Supported Living Services (SLS), Home and Community Based Services (HCBS) None
IM 19-006 HIPAA and PASRR Evaluation and Determinations 1/15/2019 PASRR Evaluators and Nursing Facilities PASRR, HIPAA, OBRA Evaluation, PASRR Evaluation, Nursing Facility Screening, Nursing Facility Admission, Pre-Admission Screening and Annual Resident Review HIPAA and PASRR Evaluation and Determinations
IM 19-005 Non-Medical Transportation Stakeholder Meeting 1/15/2019 All Stakeholders Non-Medical Transportation Non-Medical Transportation Stakeholder Workgroup Agenda for 2/5/19
IM 19-004 HCBS Children's Extensive Support Waiver Stakeholder Engagement 1/15/2019 All Stakeholders HCBS-Children's Extensive Supports Waiver, Stakeholder Engagement None
IM 19-003 Home and Community-Based Services Waiver Program Post Payment Reviews 1/14/2019 Providers Audit, HCBS, Home and Community Bases Services, Post Payment Review, Provider, Waiver None
IM 19-002 Colorado Choice Transition Services Stakeholder Update 1/11/2019 Colorado Choice Transitions Stakeholders Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person None
IM 19-001 State SLS Stakeholder Meeting 1/8/2019 All Stakeholders State Supported Living Services, SLS

None