2018 Memo Series Communications

2018 Policy Memos

Policy Memo – anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures. A Policy Memo can interpret and provide further guidance to previously promulgated regulations.

2018 Policy Memos

Memo #	Memo Title	Issue Date	Audience	Keywords	Links & Attachments
PM 18-003	CBMS Limited Medicaid Benefits for Incarcerated Individuals	10/16/2018	Medicaid-eligible individuals that are involved in Colorado criminal justice system; County Department of Human/Social Services; Medicaid Assistance Sites; state, county, and city corrections and law enforcement agencies	Senate Bill 08-006, Incarceration, Medicaid Eligibility, Criminal Justice Involved Populations	None
PM 18-002	Consumer Directed Attendant Support Services Implementation in Home and Community Based Services Supported Living Services Waiver	8/3/2018	Stakeholders	Consumer Direction, Support Living Services, Implementation, CDASS	None
PM 18-001

2018 Operational Memos

Operational Memo – detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.

2018 Operational Memos

Memo #	Memo Title	Issue Date	Audience	Keywords	Links & Attachments
OM 18-018	Case Management Over Cost Containment Process for Consumer Directed Attendant Support Services	9/27/2018	Single Entry Point Case Managment Agencies	CDASS, SEP, Bridge, Over Cost Containment	None
OM 18-017	Managed Care Entity Notification Policy	9/27/2018	Managed Care Organizations/Entities	Managed Care Organization, Manager Care Entity, Notification Requirements, Overpayments, Changes in Member Circumstances, Changes in Provider Circumstances	Monthly Notification Templates
OM 18-016	CDASS Allocation Increase Process for Single Entry Point Case Management Agencies	9/19/2018	Case Management Agencies	CDASS, Rate Increase, 1/1/2019	CDASS Allocation Increase Workflow Process
OM 18-015	BUS Log Note Changes	9/17/2018	Case Management Agencies	BUS, Log Notes, Report	None
OM 18-014	Case Management Agency Notification of 1915(I) State Plan Transition	9/10/2018	Single Entry Points (SEPs), Community Centered Boards (CCBs)	SEP, CCB, 1915(I), CDASS	None
OM 18-013	Home Maintenance Allowance Increase	9/6/2018	Long Term Care Eligibility Workers at Eligibility Sites, Skilled Nursing Facilities Billing Staff	Home Maintenance Allowance, 6-Month Stay, HMA, Patient Payment	None
OM 18-012	2018 Minimum Monthly Maintenance Needs Allowance (MMMNA)	9/6/2018	Eligibility Sites, Nursing Facilites, HCBS and PACE providers	Minimum Monthly Maintenance Needs Allowance, MMMNA, Monthly Income Allowance, Spousal Allowance	None
OM 18-011	HCBS Community Referral Timeline	8/27/2018	HCBS Case Managers	ULTC 100.2, Timeline, Home Visit, HCBS	None
OM 18-010	Consumer Directed Attendant Support Services (CDASS) PAR Submission Process For Case Management Agencies	8/15/2018	Single Entry Point (SEP) Case Management Agencies	CDASS, PAR Submission, Bridge, Consumer Direction, Prior Authorization	None
OM 18-009	Suspension of Home Care Agency Licensure	8/9/2018	Case Managment Agencies	Suspension, HCBS, Licensure, Client Transition, Home Care Agency, CDPHE	None
OM 18-008	Implementation of FY 2018-19 Eligibility Timeliness and Backlog Incentive - Corrected	06/28/2018	County Departments of Human/Social Services	Timeliness, Backlog, Incentives, FY 18-19, COGNOS	None
OM 18-007	Implementation of the FY 2018-19 Training Incentive	06/28/2018	County Departments of Human/Social Services	Training Incentive, Staff Development Center, SDC, Medicaid Training, Incentive, County Incentives Program	Training Incentive: Approved Trainings List
OM 18-006	Implementation of the FY 2018-19 Child Welfare Incentive - Corrected	06/27/2018	County Departments of Human/Social Services	Child Welfare, Incentive, CMP, Collaboration Meetings, County Incentive Program	Child Welfare Incentive Template
OM 18-005	Implementation of the FY 2018-19 Case Maintenance Incentive	06/27/2018	County Departments of Human/Social Services	Case Maintenance, Case Changes, Incentive, Processing	None
OM 18-004	Implementation of the FY 2018-19 Long Term Services and Supports Incentive	06/27/2018	County Departments of Human/Social Services	LTSS, Timeliness, Communications Plan, Incentive	Long Term Services and Supports Communications Plan
OM 18-003	Implementation of the FY 2018-19 Improving Member Correspondence Incentive	06/27/2018	County Departments of Human/Social Services	CBMS, Eligibility Member Correspondence, Incentive, Data Collection, SB 17-121, County Incentives Program	None
OM 18-002	Case Management Agency and Eligibility Information Sharing Form	06/01/2018	Case Management Agencies, Eligibility Sites	Information Sharing, DSS1, Communication, LTSS, SEP, CCB	CMA and Eligibility Information Sharing Form - Fillable PDF CMA and Eligibility Information Sharing form - Desk Guide
OM 18-001	FY 2018-19 County Incentives Contract Amendment	06/01/2018	County Departments of Human/Social Services	County Incentives, FY 18-19, Incentives, Performance Benchmarks, County Contact ListI	County Incentives Contract Amendment FY 2018-19 County Incentive funding FY 2018-19 County Contact List template

2018 Informational Memos

Informational Memo – important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.

2018 Informational Memos

Memo #	Memo Title	Issue Date	Audience	Keywords	Attachments
IM 18-039	Transition Services Stakeholder Update	10/19/2018	Long Term Services and Supports and Intellectual and Developmental Disability stakeholders	Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person	None
IM 18-038	Interim Director Positions	10/15/2018	Stakeholders	Interim Director, Office of Community Living, Medicaid Director	None
IM 18-037	Extension to Public Comment Period for CES Waiver Amendment	10/1/2018	Long Term Services and Supports stakeholders and community members	CES, Waivers, HCBS, PUblic Comment, Extension	None
IM 18-036	Colorado Choice Transitions (CCT) Stakeholder Webinars	9/27/2018	Long-term Services and Supports (LTSS) and Intellectual and Development Deisbailites (IDD) Stakeholders	Colorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person	Transition Services Frequently Asked Questions, 8.553 Waiver Transitions Services Rules, 8.519.27 Targeted Case Management - Transition Services Rules
IM 18-035 (superseded by IM 18-036)	Colorado Choice Transitions (CCT) Stakeholder Update	9/21/2018	Long-term Services and Supports (LTSS) and Intellectual and Development Deisbailites (IDD) Stakeholders	Colorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transitions Services, Transitions, Money Follows the Person	Transition Services Frequently Asked Questions, 8.553 Waiver Transitions Services Rules, 8.519.27 Targeted Case Management - Transition Services Rules
IM 18-034	Case Manager Recruitment for New Assessment and Support Plan Pilot	9/13/2018	Case Managers	LTSS, Assessment, Support Plan, Pilot	None
IM 18-033	Public Notice for HCBS Waiver Amendments	9/13/2018	Public	BI, CHCBS, CLLI, CMHS, EBD, SCI, Waiver, Amendment, Public Notice	None
IM 18-032	FY 2018-19 County Incentives Webinar, Support Calls and FAQs	9/13/2018	County Departments of Human/Social Services	County Incentives, Webinar, Support Calls, FAQs	FY18-19 County Incentives Program FAQs
IM 18-031	Senate Bill 18-231 Transitions Task Force Update	9/5/2018	Stakeholders	SB 18-231, IDD, LTSS, Transitions, Students, Home and Community Based Services, HCBS	Senate Bill 18-231
IM 18-030	No Wrong Door Quarterly Communication Feedback	8/31/2018	Long Term Services and Supports Stakeholders	No Wrong Door, NWD, LTSS, Communications, At-A-Glance, Communication Brief, Feedback	None
IM 18-029	New HCBS Case Management Data System - Phase One	9/12/2018	Case Managers and Stakeholders	Case Management, Case Managers, Home and Community Based Services	None
IM 18-028	HCBS Settings Final Rule - PTP Training Announcement #1	8/29/2018	Providers of Adult Residential Home and Community-Based Services	Home and Community-Based Services Settings Final Rule, HCBS, Provider Transition Plan, PTP, Training	None
IM 18-027	Business Utilization System Update Memo August 2018	8/31/2018	Case Management Agencies	Benefits Utilization System, BUS, Log Notes, Log Notes Reporting	None
IM 18-026	IRSS Stakeholder Meetings	8/29/2018	Stakeholders	IRSS, Residential Supports	None
IM 18-025	Public Notice for HCBS Waiver Amendments	8/30/2018	Public	DD, SLS, CES, Waiver, Amendment, Public Notice, Stakeholders	None
IM 18-024	Environmental Survey on Current Technology Usage of HCBS Providers	8/31/2018	Long Term Services and Supports (LTSS) Stakeholders	LTSS, Providers, TEFT, Technology, Survey	Environmental Survey for Home and Community-Based Services
IM 18-023	In-Home Support Services FAQ Update	8/27/2018	Case Managers and Provider Agencies	IHSS, FAQ, Case Management, HCBS, Home Care Agency	In-Home Support Services (IHSS) FAQs for Case Managers & Provider Agencies
IM 18-022	July 25, 2018 IRSS Stakeholder Meeting Notes	8/27/2018	Stakeholders	IRSS, Residential Services	July 25, 2018 IRSS Stakeholder Meeting Notes
IM 18-021	Fact Sheets for HCBS-DD and SLS Waiver Dental Benefit	8/9/2018	Waiver participants, their families, Case Managers, Service Provider Agencies	Dental, Waiver, Benefits	Home and Community Based Services: Dental Benefits for Members in the Persons with Developmental Disabilities and Supported Living Services Waivers HCBS-DD and HCBS-SLS Waiver Dental Benefits: Information for Case Managers and Service Providers
IM 18-020	Electronic Visit Verification Implementation Update	8/7/2018	Stakeholders	EVV, Electronic Visit Verification, CURES Act, Personal Care, Home Health	None
IM 18-019	Home and Community Based Services (HCBS) Children's Extensive Supports (CES) Waiver Spending Limits Increase	7/27/2018	Case Managment Agencies	CES Waiver, Spending Limit Increase	None
IM 18-018	DXC CDASS Case Management Bridge Training	7/27/2018	Single Entry Points and Community Centered Boards	Consumer Direction, Webinar, Training	None
IM 18-017	CHCBS Parental Fees Stakeholder Meeting Announcement	7/23/2018	Stakeholders	Parental Fees, Stakeholders, Meetings, CHCBS	None
IM 18-016	2018 Supported Employment I-DD Roundtables	7/18/2018	Community Centered Boards (CCB), Program Approved Service Agencies (PASA) and other stakeholders	I/DD Roundtables; Supported Employment	2018 Supported Employment I/DD Roundtables Flyer
IM 18-015	IDD Waiver Renewal Stakeholder Meeting Announcement	7/18/2018	Stakeholders	CES, DD, SLS, Waiver Renewal, Stakeholders, IDD	None
IM 18-014	Individual Residential Support Services (IRSS) Stakeholder Workgroup	7/18/2018	Stakeholders	IRSS, Individual Residential support services, regulation, stakeholder meeting	Host Home Meeting Agenda 8.609 IRSS Rules
IM 18-013	Children's Habilitation Residential Program (CHRP) Waiver Expansion	7/10/2018	Stakeholders	Children’s Habilitation Residential Program (CHRP), Child Welfare, intellectual and developmental disabilities, children, Residential, Behavior, benefits, Services, HCBS, Waiver	None
IM 18-012	Waiver Implementation Council Membership	7/9/2018	Stakeholders	Waiver Implementation Council, WIC, membership	None
IM 18-011	SB 18-231 Task Force Announcement	7/5/2018	Stakeholders	SB 18-231, Task Force, Intellectual and Developmental Disabilities, Children, Transitions	Senate Bill 18-231 Signed
IM 18-010	Opportunities for Engagement on HCPF MSB Rules	7/2/2018	County Departments of Human/Social Services	Medical Services Board, MSB, Rules, Feedback	None
IM 18-009	CWA Waiver Ending	7/2/2018	Eligibility Sites	CWA Waiver	None
IM 18-008	Medicare Savings Programs and the Colorado Indigent Care Program	6/21/2018	Eligibility Sites	Medicare Savings Programs, MSP, Colorado Indigent Care Program, CICP	None
IM 18-007	Deadline Extended for the Member Experience Advisory Council Grant Application	6/15/2018	County Departments of Human/Social Services	County Grants, Grant Program, Grant Funding, Member, Experience Advisory Council	FY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding)
IM 18-006	Disability Competent Care Videos	6/12/2018	Primary Care Providers, Case Management Agencies, Service Provider Agencies, Members with disabilities and their families	Disability Competent Care, Educational Videos, Provider Education	None
IM 18-005	Accountable Care Collaborative Phase II County Listening Sessions	06/07/2018	County Departments of Human/Social Services and local public health agencies	ACC Phase II, Listening Session, Member Feedback, Provider Feedback, Child Welfare	None
IM 18-004	FY 2018-19 HCPF County Administration Allocation	07/01/2018	County Departments of Human/Social Services Directors	County Administration, Allocation, County Admin, FY 18-19	FY 2018-19 HCPF County Admin Allocation Detail
IM 18-003	Aging & Disability Resources for Colorado (ADRC) and No Wrong Door (NWD) Funding Efforts	05/21/2018	Office of Community Living Stakeholders	No Wrong Door, ADRC, Medicaid Administrative Claiming, Federal Financial Participation, Federal Match, LTSS	None
IM 18-002 (superseded by IM18-007)	FY 2018-19 Member Experience Advisory Council Development Grant Application	05/15/2018	County Departments of Human/Social Services	County Grants, Grant Program, Grant Funding, Member Experience Advisory Council	FY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding) FY 2018-19 MEAC Grant Application Interview Slots
IM 18-001	FY 2018-19 County Grant Program Applications	05/15/2018	County Departments of Human/Social Services	County Grants, Grant Program, Grant Funding	FY 2018-19 County Grant Program Track 1 Application – All Projects except Equipment Requests FY 2018-19 County Grant Program Track 2 Application – Equipment Requests Only FY 2018-19 County Grant Program Preferred Projects List FY 2018-19 County Grant Program Interview Slots Appendix D, Conditions of Funding