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The Estes Park Recreation and Park District is issuing this Request for Proposal (RFP) to solicit submissions from qualified vendors to provide a cost effective solution that provides copier/multifunction printing to its employees at the new community center.
The Estes Park Recreation and Park District is a quasi-municipal corporation and a political subdivision of the State of Colorado and therefore tax exempt. Every effort should be made to reference competitively bid government pricing.
Contents of this RFP include:
The Estes Valley Recreation and Park District is seeking proposals from qualified vendors for the lease or purchase of one (1) multifunction copier/printer for the new Estes Valley Community Center.
The District currently owns a Konica-Minolta BizHub C454 and will be obtaining (from the Town of Estes Park Senior Services) a Konica-Minolta BizHub C35.
Please prepare a maintenance contract bid for these machines, as a separate item.
The goals for this project are:
Vendors are asked to review the requirements found in this Request for Proposals (RFP) and prepare a response that meets the minimum requirements set forth in the RFP. Proposals must include all required supporting documentation, assurances, specifications, etc. Incomplete proposals and late proposals will not be accepted.
Responses must be received no later than 5:00 pm on Monday, November 20, 2017.
Estes Valley Recreation and Park District reserves the right to reject any/all bids. Bids will be initially evaluated to determine if they meet basic requirements. Based on the information submitted, the District will review costs, options available, and service contracts. EVRPD reserves the right to obtain clarification or additional information necessary to properly evaluate a bid or any part thereof. Vendors may be asked to give a verbal presentation or demonstration.
Tentative schedule is anticipated for selection, contract negotiations and contract award. Contract award will be expected in December 2017. The installation of the unit should be planned for January 2018.
All correspondence and questions regarding this RFP should be directed to: