Board of Directors Meetings

Regular Meetings of the Board of Directors

Unless otherwise posted, the regularly scheduled meetings of the Board of Directors of Estes Valley Recreation and Park District are held on the third Tuesday of each month at 7:00 p.m. Meetings are held at the Estes Valley Community Center in the lower level classroom, which is located at 660 Community Drive, Estes Park,Colorado. Meetings are open to the public.

Next Scheduled Board of Directors Meeting

REGULAR BOARD MEETING

Tuesday, April 17, 2018

7:00 p.m.

Estes Valley Community Center - Lower Classroom

660 Community Drive, Estes Park, CO 80517

Notices of meeting times and locations, along with an agenda outline are posted at five designated locations. The agenda outline of each regular Board meeting is posted at least 24 hours before the meeting. Special Board meeting agendas are posted 72 hours before the meeting.

Designated Locations

Location	Address
EVRPD-District Office	660 Community Drive, Estes Park, CO
Town of Estes Park - Municipal Building	170 MacGregor Avenue, Estes Park, CO
Estes Valley Library	335 E. Elkhorn Avenue, Estes Park, CO
Office of the Larimer County Clerk and Recorder	1601 Brodie Avenue, Estes Park, CO
Office of the Boulder County Clerk and Recorder	1750 33rd Street, Boulder, CO

Meeting Minutes and Agendas

Agendas are available at least 72 hours before the meeting.

Minutes are available following approval.

2018

Meeting Date	Type of Meeting	Agenda	Packet	Minutes
April 17, 2018	Regular Board Meeting
April 13, 2018	Special Board Meeting
March 20, 2018	Regular Board Meeting
February 20, 2018	Regular Board Meeting
January 30, 2018	Special Board Meeting
January 16, 2018	Regular Board Meeting

2017

Meeting Date	Type of Meeting	Agenda	Packet
December 14, 2017	Regular Board Meeting
November 21, 2017	Regular Board Meeting
October 17, 2017	Regular Board Meeting
October 12, 2017	Board Work Session		N/A
October 2, 2017	Special Board Meeting
September 19, 2017	Regular Board Meeting
September 19, 2017	Board Work Session		N/A
August 22, 2017	Regular Meeting
August 8, 2017	Board Work Session	N/A	N/A
July 18, 2017	Regular Meeting
June 27, 2017	Special Meeting
June 20, 2017	Regular Meeting
June 15, 2017	Special Meeting		N/A
May 16, 2017	Regular Meeting
April 18, 2017	Regular Meeting
March 21, 2017	Regular Meeting
March 10, 2017	Special Board Meeting
February 28, 2017	Board Work Session		N/A
February 21, 2017	Regular Meeting
February 13, 2017	Board Work Session		N/A
January 24, 2017	Special Board Meeting		N/A
January 17, 2017	Regular Meeting

2016

Meeting Date	Type of Meeting	Agenda	Packet	Minutes
December 22, 2016	Cancelled
December 8, 2016	Special Meeting
November 29, 2016	Special Meeting
November 15, 2016	Regular Meeting
November 10, 2016	Board Work Session
October 19, 2016	Special Meeting
October 18, 2016	Regular Meeting
October 14, 2016	Board Work Session
October 6, 2016	Special Meeting
September 19, 2016	Regular Meeting
August 16, 2016	Regular Meeting
August 3, 2016	Board Work Session
July 19, 2016	Regular Meeting
June 21, 2016	Regular Meeting
June 15, 2016	Board Work Session
June 1, 2016	Board Work Session
May 23, 2016	Special Meeting
May 17, 2016	Regular Meeting
May 4, 2016	Special Meeting
April 25, 2016	Board Work Session
April 19, 2016	Regular Meeting
March 15, 2016	Board Work Session
March 15, 2016	Regular Meeting
February 16, 2016	Regular Meeting
January 19, 2016	Regular Meeting

2015

January 20, 2015	June 3, 2015	August 18, 2015	November 10, 2015
February 17, 2015	June 8, 2015	August 28, 2015	November 10, 2015
March 3, 2015	June 16, 2015	August 31, 2015	November 13, 2015
March 17, 2015	June 23, 2015	September 2, 2015	November 17, 2015
March 26, 2015	July 14, 2015	September 2, 2015	December 2, 2015
April 21, 2015	July 21, 2015	September 15, 2015	December 10, 2015
May 6, 2015	July 28, 2015	September 29, 2015	December 15, 2015
May 19, 2015	August 3, 2015	October 20, 2015
May 29, 2015	August 13, 2015	October 28, 2015

2014

January 21, 2014	April 30, 2014	August 19, 2014	November 18, 2014
February 3, 2014	May 20, 2014	August 26, 2014	November 20, 2014
February 18, 2014	June 3, 2014	September 16, 2014	December 8, 2014
March 5, 2014	June 5, 2014	September 23, 2014	December 16, 2014
March 18, 2014	June 17, 2014	October 21, 2014
March 27, 2014	July 15, 2014	November 3, 2014
April 15, 2014	July 23, 2014	November 4, 2014

To obtain minutes from Board Meetings previous to those listed above, contact our Administration office or call 970-586-8191.

Citizen Involvement at Board Meetings

Citizen comments and involvement are welcome

The Board of Directors of the Estes Valley Recreation & Park District believes that a regular and active dialogue with interested citizens is vital to effective and informed management of the District. This type of regular interchange helps to ensure that projects and priorities of the District most closely match with those of the broad public. Citizens are always welcome and encouraged to attend any and all meetings of the Board.

A convenient way for citizens to engage the Board of Directors is during the Board's regular monthly meetings and special meetings. There are several different ways that citizens can participate during these Board meetings

Citizens Comments During Discussion Of Specific Agenda Items

Citizens may provide comments on any given agenda item during the meeting. These comments may be at the invitation of the Board or staff because the citizen has been involved in helping work a specific issue or project, or a citizen may just offer comments because of general interest. Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Citizen Initiated New Business Items

Preferred Method: The process for a Citizen Initiated New Business Item is for the citizen to submit the issue or topic in writing to the Executive Director. The Executive Director and staff will conduct any necessary research concerning the subject matter. If the staff determines the matter should be presented to the Board, staff will provide the Board with a recommendation placement of the item on a future Board meeting agenda. Once the Board has determined to add the matter to a future agenda, an agenda item will be assigned. Staff will advise the Citizen and request hard copies of the presentation materials for distribution to Board Members and District staff. The Citizen presenting the matter at the Board meeting will be allotted 15 minutes on the agenda.

If a citizen desires to initiate a new business Item directly at a board meeting without prior notice, the following stipulations will be made:

• Presentation must be made during the Public Comment portion of the agenda.

• Presentation is restricted to a maximum of 10 minutes.

• Only one speaker is allowed on the matter.

• If the citizen has items to present (i.e. handouts, maps, survey data), he/she must provide the recording secretary with a clean copy. The preferred method of
presentation material is paper form in order to be distributed to the Board Members and District staff.

General Comments By Citizens

The Board regularly reserves time on the agenda for Citizens' comments of a general nature (the Public Comment Section of meeting agenda). Citizens are encouraged to be concise with these comments and keep them to a maximum of five minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Regardless of the types of comments offered by citizens as discussed above, the Chair always reserves the right to limit time and discussion in order to expeditiously move through the agenda during the evening to fulfill the business needs of the District.

Executive Session

There are certain matters that the Board discusses in Executive Sessions. The matters are specified in the laws applicable to Special Districts and in general include the following:

• Under C.R.S. Section 24-6-402(4)(b) for a conference with the Estes Valley Recreation and Park District Attorney for the purpose of receiving legal advice on specific legal questions;

• Under C.R.S. Section 24-6-402(4)(e) for the purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators;

• Under C.R.S. Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest;

• Under C.R.S. Section 24-6-402(4)(f)(I)&(II) for discussion of a personnel matter and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees;

• Under C.R.S. Section 24-6-402(4)(c) for discussion of a matter required to be kept confidential by the following federal or state law, rule, or regulation;

• Under C.R.S. Section 24-6-402(4)(d) for discussion of specialized details of security arrangements or investigations;

• Under C.R.S. Section 24-6-402(4)(g) for consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act;

Executive Sessions are closed to the public. However, all formal votes of the Board on any such matters must be made in open session.

Note: Board action is not expected to be taken on issues raised during (1) New Business Items initiated by Citizens directly at a Board meeting without prior notice, and (2) during General Comments by Citizens.

Attachment	Size
2018 Notice of Regular Meetings.pdf	60.99 KB
4-13-2018 Special Meeting Notice-Agenda.pdf	121.6 KB
Special Meeting Packet 4-13-2018.pdf	283.88 KB