Building & Contents

When adding or updating a state owned or leased property, please fill out the Building and Contents Form in its entirety and email the form to Nick Witkowski. Please use one form for each new or updated building. All new buildings need to be reported to the State Office of Risk Management at least 60 days prior to taking ownership to allow enough time to notify our insurance company of the addition. In some instances, a property walkthrough may be scheduled with the reporting agency. The building and/or contents information will be input into the risk management information system and assigned a risk building number by the property claims manager. An email will be sent back to the reporting agency’s contact with the risk building number.

Once the building and/or contents have been entered into the risk management information system, the building will be considered inactive until our office is notified that the State agency has taken ownership and the property manager will activate the new location. As soon as the building becomes active in the risk management information system, the building and its contents are covered under the State’s property insurance.

Reporting ownership of a new building to the Division of State Buildings does not qualify as proper notification of a new state building to the State Office of Risk Management. The reporting agency still needs to fill out the Building and Contents Form in its entirety and email the form to Nick Witkowski.

Providing accurate data will help ensure appropriate coverage for state-owned buildings and/or state- owned contents. Having a complete inventory of state-owned properties ensures a fair premium charge for coverage. Missing, incorrect or under-reported data could result in denial of coverage in the event of a catastrophic loss.

Building & Contents Value Definitions