Jail Data Collection

Background

House Bill 19-1297 enacted in May 31, 2019 requires county jails to collect information regarding their facility and inmates and report this information to the Division of Criminal Justice (DCJ) on a quarterly basis.  The bill may be found here.

The dashboard and data for HB19-1297 data may be found here.

Due Dates

Submissions are due the third Friday of the first month of each quarter (January, April, July and October), with the first report due January 17, 2020.

2020 Due Dates:

Quarter Due date Snapshot Date Prior Quarter Dates Prior 365 Days Dates
Q1 January 17, 2020 January 1, 2020 October 1, 2019 - December 31, 2019 January 1, 2019 - December 31, 2019
Q2 April 17, 2020 April 1, 2020 January 1, 2020 - March 31, 2020 April 1, 2019 - March 31, 2020
Q3 July 17, 2020 July 1, 2020 April 1, 2020 - June 30, 2020 July 1, 2019 - June 30, 2020
Q4 October 16, 2020 October 1, 2020 July 1, 2020 - September 30, 2020 October 1, 2019 - September 30, 2020

 

If a jail fails to submit a report within thirty days of the due date, the Executive Director of Public Safety is mandated to notify the jail that they are not in compliance ( C.R.S. 17-26-118(4)(c) ).

Data Submission Format

DCJ has created two Excel Spreadsheets which contain the items mandated by HB19-1297.  The "Highlighting" spreadsheet shows issues with row and column sums so that they can be corrected prior to submission.  The second spreadsheet contains no error checking:

Please name your submission file [County-Quarter-Year.xlsx]. For example: Phillips-Q1-2020.xlsx

Documentation

Documentation on the data collection requirements can be downloaded from: HB19-1297 Documentation.pdf

Where to Send Submissions

Submissions can be emailed to cdps_dcj_hb1297@state.co.us

Questions about the reporting requirements or problems reporting may also be sent to this address.