Emergency Operations Planning

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Colorado School Safety Resource Center Emergency Operations Planning Resources

Colorado School Emergency Operations Plan Exercise Toolkit

  • The Colorado School Emergency Operations Plan Exercise Toolkit was produced in a cooperative effort by the Governor's Office of Homeland Security, Colorado Division of Emergency Management (Department of Local Affairs) and CSSRC (Colorado Department of Public Safety). It has been developed in a cooperative effort by a subcommittee of the Emergency Planning & Response Working Group established by the Colorado School Safety Resource Center (CSSRC).
  • This Toolkit provides schools and school districts a tool for a discussion-based (tabletop) test and review of emergency preparedness and response plans for a variety of disasters or emergency situations.
  • For further consultation or technical assistance from the working group, please contact the Colorado School Safety Resource Center.
  • Welcome Letter
    1. 10 Steps to A Successful Exercise (pdf) (ppt)
    2. Developing Emergency Exercises Worksheet (pdf) (word)
    3. Sample Scenarios for each emergency action (pdf) (word)
    4. Exercise Plan (ExPlan) Template (pdf(word)
    5. Exercise Agenda Template (pdf) (word)
    6. Master Scenario Events List (MSEL) Template (pdf) (word)
    7. Exercise Evaluation Guide (EEG) Template (pdf(word)
    8. Tabletop Exercise PowerPoint Slides (sample exercise) (pdf(ppt)  - Originally created by Stacy Davis-Gahagan 
    9. After Action Report Template w/ Improvement Plan Matrix Template (pdf) (word)
    10. Participant Feedback Form Template (pdf(word)
    11. Additional Resources

Comprehensive School Safety Planning: Suggested Elements for Districts and Schools, December 2013 (Compiled by CSSRC)

  • This template, which continues to be updated, was modeled after the U.S. Department of Education’s (2007) four phase model of emergency planning: Prevention/Mitigation; Preparedness; Response and Recovery. This model is also in compliance with the Colorado Safe Schools Act CRS 22-32-109.1 which requires each school district to adopt and implement a safe schools plan.
  • Comprehensive School Safety Planning: Elements Checklist (pdf) (word)
  • Comprehensive School Safety Planning: Elements Checklist Combined with the Six US Federal Government Agencies' Guide for Developing High-Quality School Emergency Operations Plans (pdf) (word), July 2014 

L364 Multi-Hazard Emergency Planning for Schools

  • Presented by the Colorado School Safety Resource Center
  • Designed for: school emergency planning teams, which could include principals, assistant principals, risk managers, school board members, school safety coordinators, transportation and food service coordinators, facility managers/building engineers, nurses, counselors, public information officers, teachers, and community first responders.
  • This 2-day course provides the knowledge, skills, and tools needed to develop or refine an all-hazards school Emergency Operations Plan (EOP) and to identify how to train and exercise the school EOP. This course follows the guidance set forth in the FEMA Comprehensive Preparedness Guide (CPG) 101 for developing an emergency operations plan and explains how to engage the whole community - including parents/guardians, and outside agencies such as law enforcement, fire, and emergency management - in school preparedness and planning. Throughout the course, school representatives will review their existing EOP or identify how to develop one, determine areas for improvement, and make changes or updates to the EOP. They will also identify the benefits of training and exercising the school's EOP, and who needs to be involved in training and exercising the EOP.
  • Students are required to bring a copy of their school Emergency Operations Plan (EOP).
  • No charge for Colorado participants
  • Contact us at 303-239-4435 or CDPS_School_Safety_Center@state.co.us to request a training.

Response: Emergency Actions for K-12 Schools

  • As part of a collaborative work group effort, and recently approved by the advisory board of the CSSRC, it is recommended that K-12 schools have protocols for five basic emergency actions to help ensure safety of all individuals on school site in the event of an actual emergency or for various crisis situations: lockdown, lockout (secured building), shelter-in-place (including weather shelter), evacuation, and a protocol for release and reunification of students to reunite them with parents/caregivers after an event.
  • The document is intended as guidance to Colorado schools and recommends consultation and development of protocols with community emergency responders, customizing procedures as needed for individual school sites and developing plans for students and staff with special needs. In addition key messages include that all staff and students be trained through drill and practice, parents informed of protocols, and that schools review plans after all drills and actual events.
     

Other Emergency Operations Planning Resources

Door Security and Safety Foundation

  • Advocating for the critical role that the door and hardware industry plays in achieving and maintaining the balance between life safety and security in non-residential construction.

Emergency Guidelines for Schools Manual (EGS)

  • The Emergency Guidelines for Schools Manual (EGS) is meant to provide recommended procedures for school staff that have little or no medical/nursing training to use when the school nurse is not available. It is recommended that staff who are in a position to provide first-aid to students complete an approved first-aid and CPR course. Although designed for a school environment, this resource is equally appropriate for a child care or home setting. The emergency guidelines in this booklet were originally produced by the Ohio Department of Public Safety’s Emergency Medical Services for Children Program in 1997. The Colorado Department of Education and the Colorado Department of Public Health and Environment have revised the guidelines to make it specific for Colorado.

Guide for Developing High-Quality School Emergency Operations Plans

Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education

  • These guides, published in June 2013, align and build upon years of emergency planning work by the Federal government and are a joint product of Department of Homeland Security (DHS), Department of Justice (DOJ), Department of Education (ED) and Department of Health and Human Services (HHS) on this critical topic. The guides are customized to each community, incorporate lessons learned from recent incidents, and respond to the needs and concerns voiced by stakeholders following the recent shootings in Newtown and Oak Creek and the recent tornadoes in Oklahoma. Schools and institutions of higher education can use these guides to create new plans as well as to revise and update existing plans and align their emergency planning practices with those at the national, state, and local levels.
    • Webinar from the U.S. Department of Education, Office of Safe and Drug-Free Schools, Readiness and Emergency Management for Schools Technical Assistance Center (REMS TA Center), recorded on 6/27/13. REMS TA Center Webinars
    • The guide will help schools develop and implement high-quality emergency operations plans (EOPs), and describes the principles and processes that will help ensure planning efforts are aligned with the emergency planning practices at the national, state, and local levels.
    • These webinars were conducted in collaboration with all of the Federal agencies that worked together to develop the guides, and provided an overview of:
      • the key principles for developing a comprehensive EOP for a school;
      • the planning process for developing, implementing, and refining an EOP for a school;
      • the form, function, and content of a school EOP plan; and
      • topics that support emergency operations planning including, but not limited to, information sharing, school climate, active shooter situations, and psychological first aid for schools.
    • Webinar from the U.S. Department of Education, Office of Safe and Drug-Free Schools, Readiness and Emergency Management for Schools Technical Assistance Center (REMS TA Center), recorded on 6/27/13. REMS TA Center Webinars
    • The guide will help institutions of higher education develop and implement high-quality emergency operations plans (EOPs), and describes the principles and processes that will help ensure planning efforts are aligned with the emergency planning practices at the national, state, and local levels.
    • These webinars were conducted in collaboration with all of the Federal agencies that worked together to develop the guides, and provided an overview of:
      • the key principles for developing a comprehensive EOP for an IHE;
      • the planning process for developing, implementing, and refining an EOP for an IHE;
      • the form, function, and content of an IHE EOP plan; and
      • topics that support emergency operations planning including, but not limited to, information sharing, school climate, active shooter situations, and psychological first aid.

Federal Emergency Management Agency (FEMA)

  • FEMA P-1000, Safer, Stronger, Smarter: A Guide to Improving School Natural Hazard Safety (2017).  This Guide provides up-to-date, authoritative information and guidance that schools can use to develop a comprehensive strategy for addressing natural hazards. It is intended to be used by administrators, facilities managers, emergency managers, emergency planning committees, and teachers and staff at K through 12 schools.
    • Tools, resources, and training for
      • Campus Security and Emergency Managers
      • Homeland Security Education Programs
      • Campaigns
      • Faculty and Administrators
      • College Students
  • Comprehensive Preparedness Guide (CPG) 101: Developing and Maintaining Emergency Operations Plans, Version 2.0
    • Published November 2010
    • CPG 101 provides guidance for developing emergency operations plans. It promotes a common understanding of the fundamentals of risk-informed planning and decision making to help planners examine a hazard or threat and produce integrated, coordinated, and synchronized plans. The goal of CPG 101 is to assist in making the planning process routine across all phases of emergency management and for all homeland security mission areas. This Guide helps planners at all levels of government in their efforts to develop and maintain viable, all-hazards, all-threats emergency plans.
    • Published September 2013
    •  CPG 201 describes a standard process for identifying community-specific threats and hazards and setting capability targets for each core capability identified in the National Preparedness Goal as required in Presidential Policy Directive (PPD) 8: National Preparedness. Also included are an estimation of resources needed to meet the capability targets and examples.
    • The Emergency Management Institute was created to support the Department of Homeland Security and FEMA’s goals by improving the competencies of the U.S. officials in Emergency Management at all levels of government to prepare for, protect against, respond to, recover from, and mitigate the potential effects of all types of disasters and emergencies on the American people.
    • Contains access to several online and distance learning courses.
      • The U.S. Departments of Homeland Security and Education recommend all key personnel involved in school emergency management and incident response take the NIMS, ICS, and NRF training courses and support the implementation of NIMS.
      • ICS100 introduces the Incident Command System (ICS) and provides the foundation for higher level ICS training courses.  This course describes the histroy and features of ICS as well as the relationship between ICS and the National Incident Management System (NIMS).
      • This course introduces the basics of emergency management exercises. It also builds a foundation for subsequent exercise courses, which provide the specifics of the Homeland Security Exercise and Evaluation Program (HSEEP) and the National Standard Exercise Curriculum (NSEC).
      • ICS 200 is designed to enable personnel to operate efficiently during an incident or event within the Incident Command System (ICS). ICS-200 provides training on and resources for personnel who are likely to assume a supervisory position within the ICS.
      • This course provides leading practices and resources to assist elementary and secondary schools, institutions of higher education, and houses of worship in developing emergency plans for preparing for, responding to, and recovering from mass casualty incidents.
      • This course covers basic information about developing, implementing, and maintaining a school emergency operations plan (EOP). The goal of this course is to provide students with an understanding of the importance of schools having an EOP and basic information on how an EOP is developed, exercised, and maintained.
      • The purpose of this course is to provide guidance for Emergency Managers and implementers of children’s programs about meeting the unique needs that arise among children as a result of a disaster or emergency.
      • This course introduces students to the concept of continuity planning.  The course provides a brief overview of continuity, including its definition, the legal basis for continuity planning, the Continuity Program Management Cycle, and essential elements of a viable continuity program.
      • This course is to be completed after taking the IS-546.a: Continuity of Operations Awareness Course. The IS 547.a course describes the Continuity Management Cycle and how it should be used to develop sound continuity of operations plans.
      • This course provides an introduction to the role of public-private partnerships in emergency preparedness and planning. The goal of this training is to establish a common vocabulary for public sector agencies and private sector organizations interested in utilizing partnerships to improve response, recovery, and resilience.
      • Public-private partnerships enhance all aspects of emergency management: preparedness, protection, response, recovery, and mitigation. They do so by engaging in activities such as information sharing, emergency planning, emergency communications, and resource sharing. This course describes how to establish and sustain public-private partnerships, as well as how to communicate and share resources in a partnership.
      • This course introduces and overviews the National Incident Management System (NIMS). NIMS provides a consistent nationwide template to enable all government, private-sector, and nongovernmental organizations to work together during domestic incidents.
      • The course introduces participants to the concepts and principles of the National Response Framework.
      • This course provides individuals supporting disaster recovery efforts with a foundation in National Disaster Recovery Framework (NDRF) key concepts, core principles and roles and responsibilities of NDRF leadership (including those of individuals and households to governmental entities at the local, State, tribal, and Federal levels, and between public, private and nonprofit sectors).
    • Published by FEMA in November 2010, this guide is intended to assist emergency managers and shelter planners in understanding the requirements related to sheltering children and adults with functional support needs in general population shelters. These guidelines identify methods of achieving a lawful and equitable program through the delivery of functional needs support services for children and adults.
    • The Homeland Security Exercise and Evaluation Program (HSEEP) is a capabilities and performance-based exercise program that provides a standardized methodology and terminology for exercise design, development, conduct, evaluation, and improvement planning.
      • Created by the Center for Infectious Diseases & Emergency Readiness, in the University of California, Berkeley School of Public Health, this document provides a concise introduction and overview of HSEEP.
    • NIMS is a systematic, proactive approach to guide departments and agencies at all levels of government, nongovernmental organizations, and the private sector to work together seamlessly and manage incidents involving all threats and hazards—regardless of cause, size, location, or complexity—in order to reduce loss of life, property and harm to the environment. The NIMS is the essential foundation to the National Preparedness System (NPS) and provides the template for the management of incidents and operations in support of all five National Planning Frameworks.
  • Sample Childcare Emergency Operations Plan. This document presents excerpts from a sample child care emergency operations plan (EOP).
  • Sample Forms, Checklists, and Exercises for School Emergency Operations Plans
    • Including forms and checklists for students with special needs, media communication, drill planning checklists, and much more.
    • This document presents excerpts from a sample school emergency operations plan (EOP). Common procedures, such as evacuation and parent-student reunification, may differ at the local, tribal, and State level, so they have not been included in the annexes although they are referenced throughout the plan. It is recommended that planners coordinate with local and tribal law enforcement, fire, and emergency managers when developing these procedures. Appendixes are mentioned in the sample EOP for reference purposes only; no appendixes are included in the sample plan.
    • This sample plan is for training purposes only and is based on a fictional school and county. It is important to tailor all emergency operations plans to the specific hazards and needs of your jurisdiction and school district.
    • This course introduces you to planning for or conducting a special event.
    • This is an independent study course from the FEMA Emergency Management Institute.
  • Student Tools for Emergency Planning (STEP) Program. A Curriculum for 4th and 5th Grade Students. Produced by FEMA October 2015
    • This document presents a foundation for increasing individual preparedness and engaging with members of the community as collaborative resources to enhance the resiliency and security of our Nation through a Whole Community approach. The document is intended to promote greater understanding of the approach and to provide a strategic framework to guide all members of the emergency management community as they determine how to integrate Whole Community into their daily practices.

National Association of School Psychologists (NASP)

National Center for Spectator Sports Safety and Security (NCS4)

National Emergency Preparedness Month, 2018 Newsletter.

  • Newsletter from the REMS Center.
  • Links and resources designed to help schools prepare for natural disasters such as earthquakes and floods. Includes helpful resources on food and water safety following natural disasters.

National School Board Association

Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center

Safe and Sound Schools.

  • Safe and Sound Schools mission is to support school crisis prevention, response, and recovery, and to protect every school and every student, every day.
  • Straight-A Safety: The Toolkits  are a resource filled with tips and tools for students, teachers and parents covering all aspects of school safety.

School Districts Emergency & Crisis Management Plans Template (Word doc)

  • The District Emergency/Crisis Management Plan is designed to address the preparedness for and consequences of any emergency situation that confronts the School District. It is applicable to natural disasters, technological emergencies, school violence, and other incidents affecting the District.
  • The Emergency/Crisis Management Plan describes the basic mechanisms and structures by which the District will respond to threats or events, both natural and man-made. To facilitate the Districts response The Plan uses a functional approach to group the types of actions required into Annexes. The Annexes serve as the primary mechanism through which the District’s preparedness and response will be provided based on the requirements of the incident. The District response will be coordinated by the District Superintendent, unless otherwise delegated.

Whitehouse.gov

  •  Fentanyl Safety Recommendations for First Responders. provides unified, scientific, evidence-based recommendations to first responders so they can protect themselves when the presence of fentanyl is suspected during the course of their daily activities such as responding to overdose calls and conducting traffic stops, arrests, and searches. 

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