Policy Guidance Letters (PGLs)

Policy Guidance Letters (PGLs) provide guidance to local workforce boards, local workforce areas, and One-Stop centers to implement rules and regulations on the following topics:

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View Rescinded Policy Guidance Letters prior to 03/2016

ADM - Administrative Requirements

PGL# Subject Released Revised  Prior PGL #
ADM-2017-01 

 Employment Service Complaint System

  1. ETA-8429: Complaint/Apparent Violation Form
  2. ETA-8429: Complaint/Apparent Violation Form - Instructions 
  3. ES Complaint System Logging Instructions and Log
  4. ETA-5148, Part I: Migrant and Seasonal Farmworkers Report
  5. ETA-5148, Part I: Instructions for Migrant and Seasonal Farmworker Report
  6. ETA-5148, Part III: Employment Service Complaint System Report
  7. ETA-5148, Part III: Instructions for ES Complaint System Report
 2017-10-13    
ADM-2016-02, Change 1

Flagged and Banned Customer System

  1. Restricted Flag Template Letter
  2. Ban Template Letter
  3. Statewide Ban Template Letter
 2016-10-01 2017-07-10  
ADM-2016-01

Discretionary Grant Management and Accountability

  1. Elements of a Technical Assistance Plan
  2. Elements of a Performance Improvement Plan
 2015-03-29    

ADM-2015-02, Change 2
  1. WIOA and Wagner-Peyser Governance WFC Questionnaire
  2. Workforce Development Boards Monitoring Guide
  3. WIOA and Wagner-Peyser Administration, Program, Grant, and Financial Management Systems Monitoring Guide
  4. WIOA and Wagner-Peyser Local Policy Monitoring Guide
  5. WIOA and Wagner-Peyser Performance Accountability Monitoring Guide
  6. Program WFC Questionnaires and File Review Monitoring Guides
  7. Required Local Policies and Documents
  8. Per-Client Expenditure Monitoring Procedures
  9. Risk Assessment Categories and Evaluation
  10. Definition of Key Monitoring Report Terms
  11. Annual Program and Compliance Review Timeline
 2015-03-20 2017-06-30 15-01-WIA

ADM-2015-01

WIA Complaint Procedures​

 2015-01-07   14-11-WIA
ADM-2010-01

Language Assistance Services

  1. PY 2011 Language Assistance Plan
  2. NASWA Checklist

2010-12-13

   10-18-L
ADM-2002-06

Compliance with Section 504 of the Rehabilitation Act of 1973

  1. TEIN 16-99 Attachment 1
  2. Federal Register
  3. The One-Stop 
  4. IT Equipment checklist
  5. Software Checklist
  6. ITM Accessibility Checklist
  7. Web Page Checklist
  8. Area Directors - Document no longer available
 2002-01-28   02-08-L
ADM-2002-05

Discrimination & Equal Opportunity

  1. Discrimination Complaint Log
  2. TAN 06-2 EEO for Wagner Peyser
 2002-01-24   02-07-L
ADM-2002-04 Processing Discrimination Complaints 2002-01-24   02-06-L
ADM-2002-03 Universal Access 2002-01-24   02-05-L
ADM-2002-02 Nondiscriminination & Equal Opportunity Sanctions 2002-01-24   02-04-L
ADM-2002-01 Nondiscrimination Equal Opportunity Assurance 2002-01-24   02-03-L
ADM-2001-01 WIA Internal and Subcontractor Monitoring 2001-03-23   01-09-WIA1

FIN - Financial Requirements

PGL# Subject Released Revised  Prior PGL #
FIN-2016-02, Change 2

Eligible Providers of WIOA Title I Youth Program Elements

  1. Youth Service Provider Chart

 

 2016-06-07 2017-07-31  
FIN-2016-01- Change 1

Notice of Fund Availability (NFA) and Expenditure Authorization (EA) Procedures

  1. Budget and Program Outcomes Charts
  2. Expenditure Authorization (EA) Standard Template
  3. Informal EA Modification Form
 2016-04-01 2016-04-15 FIN-2013-01

FIN-2015-01

Revised Audit Procedures and Debt Collection Procedures

  1. CDLE Audit and Debt Collection Procedures
 2015-06-22   15-11-F
FIN-2010-01

Advertising and Outreach Activities

  1. OMB Circular Excerpt
  2. Financial Management Bulletin
  3. Decision Tree New
  4. Decision Tree Q&A New
 2010-05-26 2013-08-06 10-10-WP
FIN-2006-01

Subrecipient Financial Procedures

  1. Attachment A - VAX Expense Report Form
  2. Attachment B - VAX Activity Expense Report Form
  3. Attachment C - VAX Expense & Obligation Report Form
  4. Attachment D - VAX Cash Request Form
  5. Attachment E - Program Income Expense Report Form
  6. Attachment F - Stand-In Cost Report Form
  7. Attachment G - Electronic Fund Transfer Set-up Form
  8. Attachment H - Grant Closeout Reconciliation Worksheet
  9. Attachment I- Closeout Document Package
  10. Attachment J - VCRF FCS123 Coding and CFDA Numbers
  11. Attachment K - Authorized Signature Fromat Letter
 2006-09-25   06-12-F1
FIN-2002-03 Reporting Obligations And Accrued Expenditures 2002-06-07   02-20-WIA
FIN-2002-02 Reallocation of WIA Funding to Local Areas 2002-05-24   02-19-F
FIN-2002-01 Debt Collection Procedures for ETA Unallowable Costs 2002-03-27   02-15-WIA
FIN-2001-01

Property Management Policies and Procedures

  1. Property Definitions
  2. Property Requisition Authorization Form
  3. Property Acquisition Form
  4. Certification Of Physical Inventory
  5. Physical Inventory Test
  6. Transfer of Surplus Property
 2001-04-11   01-12-F4
FIN-2000-02

WIA - MOU and Cost Allocation Guidelines

  1. Attachment 1 
 2000-06-20   00-17-F1

GEN - General

PGL# Subject Released Revised  Prior PGL #
GEN-2016-01

Policy Guidance Letter Format

  1. Policy Guidance Letter (PGL) Template
 2016-03-10    

GEN-2001-01

America's Workforce Network Toll-Free Help Line and America's Service Locator

  1. ASL Data Template
  2. TEGL 8-00
  3. TEGL 8-00 Change 1
 2001-08-10   01-17-WIA1

GRT - Grants (Discretionary)

PGL# Subject Released Revised  Prior PGL #
GRT-2018-01  Disability Employment Initiative Grant 2018-03-05    
GRT-2017-02, Change 1
  1. PY17 PIF Rating Scale for Areas, rev. March 2018
  2. PY17 Local Plan Report Template, rev. March 2018
  3. CO High Performing Local Workforce Development Board Rubric
  4. CO High Performing Local Workforce Development Board Application Guidelines
 2017-10-25 2018-03-05  
GRT-2017-01, Change 2

ApprenticeshipUSA State Expansion Grant

  1. AEG Report Template
  2. Employer Tracking Sheet
 2017-05-11 2018-03-21  
GRT-2016-04

PY16 WIOA Performance Incentive Fund Grants

  1. PY16 PIF Rating Scale for Areas
  2. PY16 Local Plan Quarterly Report Template
 2016-11-18    
GRT-2016-03, Change 1 Veterans’ Service-To-Career Pilot Program 2016-09-12 2017-08-08  

GRT-2016-01,

Change 2

Road to Work Program

  1. Monthly Reporting Template
  2. Quarterly Reporting Template
  3. Road to Work Monitoring Guide
 2016-03-17 2017-08-23  

GRT-2015-02, Change 4

 Sector Partnership National Emergency Grant

  1.  Quarterly Reporting Template
  2.  Project Plan Requirements and Guidance
  3. Sector NEG Fiscal Report Template​

 

 2016-05-17 2017-09-18 15-14-NEG
GRT-2015-01 Hire for Colorado Long-Term Unemployed Initiative - rev April 2015 2015-02-17 2015-04-07 15-03-WIA
GRT-2013-01

Colorado Flood Recovery Jobs Program -Disaster National Emergency Grant (NEG)

  1. Opt Out Letter Template
  2. Monthly Reporting Template
  3. Worksite Monitoring Requirements 
 2013-12-09 2014-08-11 13-10-WIA
GRT-2012-01

H-1B Technical Skills Training Grant: Strategies to Advance Colorado's Highly Skilled Workforce

  1. Targeted Industries and Occupations
 2012-03-07   12-02-H1B

MIS - Management Information Systems

PGL# Subject Released Revised  Prior PGL #
MIS-2017-01 2017-10-23    
MIS-2016-02

PY15 Data Validation Procedures

  1. Data Elements and Source Documentation
  2. Data Validation Desk Aid
 2016-12-13    
MIS-2016-01 Statewide Job Seeker Customer Satisfaction Survey 2016-08-22    
MIS-2015-01

 Applicant Ethnicity and Race

 2015-06-15   15-08-WIA
MIS-2011-02 Accuracy and Reliability of Vets 200 Reports - Agent IDs 2011-08-23   11-12-V
MIS-2011-01 Cleanup of WIA Exit Data 2011-08-16   11-11-WIA
MIS-2002-01 Employment Services & VETS Performance Standards 2002-10-28   02-34-P
MIS-2000-01 Release of Information/Confidentiality 2000-05-04   00-10-L1
MIS-1999-01 Data Security​ 1999-02-19   99-05-M2
MIS-1998-01 Data Access Regarding User IDs 1998-02-26   98-02-M1

TAA - Trade Adjustment Assistance

PGL# Subject Released Revised  Prior PGL #
TAA-2018-01  TAA Retakes and Credentials  2018-03-21    
TAA-2016-01 TAA Case Management Services and Waivers 2016-12-19    

TAA-2011-02, Change 1

 Approving Job Search and Relocation Allowances for Participants served under TAARA 2015

 2011-12-20 2018-03-07 11-20-TAA
TAA-2011-01, Change 3

TAA Training Approval Guidelines

  1. TAA-610, TAA Program Technology Agreement 
 2011 2016-11-21 11-13-TAA
TAA-2002-01

Placement/Assessment Testing; Training at Non-Accredited Providers

  1. List of Accrediting Agencies
 2002-07-01   02-23-TN

VET - Veterans Programs

PGL# Subject Released Revised  Prior PGL #

VET-2015-01, Change 2

Hilton Honors Military Rewards Program

  1. Interview Letter Sample
  2. HHonors Military Rewards Program Referral Form - Rev. March 2018
  3. Release and Information Exchange Form - Rev. March 2018
 2015-02-03 2018-03-05 15-02-V
VET-2014-03

JVSG State Staff Responsibilities/Triage and Outreach Responsibilities for non-JVSG Staff

  1. Triage Form
  2. Title 38 Definitions
  3. Additional Eligible Populations
 2014-10-17   14-08-V
VET-2014-02

Priority of Services for Veterans and Eligible Spouses 

  1. Veterans Contact Postcard (Frisco Workforce Center)
  2. Meeting Veterans Priority of Service Standards for WIOA Programs
  3. JVSG Audit Tool
  4. JVSG Audit Tool Instructions
 2014-12-08 2015-07-13 14-07-V
VET-2014-01 Functional Supervision of Veterans Program Staff 2014-01-13   14-01-P
VET-2011-01

Vocational Rehabilitation & Employment (VR&E) Requirements

  1. Chapter 1 Veteran Referral Process Flow
 2011-04-13   11-07-V
VET-2004-01

Veterans Performance Incentives Awards

  1. FY06 Distinguished Award Form
  2. FY06 Spot Award Form
  3. fw9
 2004-11-03   04-16-V

WIOA - Workforce Innovation and Opportunity Act

PGL# Subject Released Revised  Prior PGL #
WIOA-2018-04
  1. Procedures Overview for Documenting Measurable Skill Gains in Connecting Colorado
 2018-05-18    
WIOA-2018-03, Change 1
  1. Regional/Local Plan Signature Sheet
  2. Regional/Local Plan Modification Template
  3. PY18 Local Area Compliance Plan Signature Sheet
  4. PY18 Local Area Compliance Plan Questions
  5. PY18 Budget and Service Chart
  6. OMB Uniform Guidance Risk Assessment Form
 2018-02-20 2018-03-21  
WIOA-2018-02
  1. Sample Work Experience Worksite Guide
  2. Sample Work Experience Agreement
  3. Sample Work Experience Time Sheet
 2018-02-15    
WIOA-2018-01 2018-03-05    
WIOA-2017-13 2017-12-20    
WIOA-2017-12, Change 1   WIOA Title I Youth Incentive Payments 2017-12-20 2018-04-23  
WIOA-2017-11   WIOA Title I Supportive Services 2017-12-20    
WIOA-2017-09

One-Stop Operator Requirements

  1. One-Stop Operator Overview
  2. One-Stop Operator Checklist
  3. WIOA One-Stop Operator Regulations Side-by-Side (Draft and Final)
  4. Key USDOL Responses to Comments on the One-Stop Operator Regulations
 2017-8-10    
WIOA-2017-08 Approval of Local Boards as One-Stop Operators 2017-06-01    
WIOA-2017-07

Local Negotiations on Infrastructure Funding 

  1. Infrastructure Negotiations Workbook Template
 2017-05-02    
WIOA-2017-05, Change 1

Registered Apprenticeships in WIOA

  1. Federal Registered Apprenticeship Criteria and Standards
  2. Making Registered Apprenticeship Work for the Public Workforce System
 2017-05-11 2017-10-10  
WIOA-2017-04

Rapid Response Policy Guidance

  1. Layoff/WARN Field Descriptions and Guideline Questions
  2. Planning Meeting Outline
  3. Layoff Transition Workshop Outline
  4. Layoff Transition Workshop Sign-In Sheet
  5. Layoff Transition Onsite Workshop Evaluation Form
  6. Desk Aid: Smart Form Links and Definitions
  7. Desk Aid: Entering Rapid Response Services into Connecting Colorado
  8. Desk Aid: Delivering a One-On-One Rapid Response Service
  9. Desk Aid: Using the Storefront for Ordering Rapid Response Publications
  10. Employer Satisfaction Survey
  11. Layoff Aversion Plan Example
  12. UI Monthly Layoff Report Sample​
 2017-08-11    
WIOA-2017-03

WIOA Program Evaluation

  1. Basic Definitions of Common Evaluation Terms
  2. Evaluation Plan Workbook Excerpt
  3. Evaluability Assessment Checklist
  4. Logic Model Workbook Excerpt
  5. Tool Selector
 2017-02-16    
WIOA-2017-02, Change 1

WIOA Incumbent Worker Training 

  1.  Incumbent Worker Data Elements
 2017-02-16 2017-09-20  
WIOA-2017-01

Transfer of Funds Between Adult and Dislocated Worker Allocations

  1. Approval Process
 2017-02-16    
WIOA-2016-08, Change 1

On-the-Job Training

  1. Sample Pre-Award Review Checklist 
  2. Sample OJT Contract
 2016-12-06 2017-01-06  
WIOA-2016-07 Local Boards as Providers of Career Services 2016-11-23    
WIOA-2016-06, Change 1

FY15/FY17 25% Enhanced Dislocated Worker Funding Requirements, Rev. Jan. 2017

  1. Allocations Chart, Rev. Jan. 2017
  2. PY16 Negotiated Performance Goals
 2016-09-19 2017-01-03  
WIOA-2016-05

WIOA Classroom Based Training and Work Based Learning Options – Interim Guidance

  1. Interim Guidance Chart 
 2016-06-07    
WIOA-2016-03, Change 1

WIOA State Infrastructure Funding Formula

  1. State Formula Steps
  2. Program Caps
  3. Statewide Formula Determining Factor
 2016-06-01 2017-05-02  
WIOA-2016-02, Change 2 WIOA One-Stop Partner Requirements and Access to Services​

 

 2016-03-24 2017-05-11  

WIOA-2016-01

PY16-19 Regional and Local Plan Guidelines

  1. Plan Signature Sheets
  2. Regional and Local Area Plan Narratives
  3. Local Area Plan Compliance Requirements
  4. PY16 Local Area Budget and Services Chart
     15-18-WIOA

WIOA-2015-09, Change 2

Individual Training Accounts for WIOA Title I Programs​

 2015-12-17 2016-10-17 15-15-WIOA
WIOA-2015-08

PY15 Waiver Policy

  1. Waiver Summary Chart

2015-07-31

   15-13-WIOA
WIOA-2015-07, Change 3 Priority of Service for Title I Adult Programs 2015-09-03 2017-07-28 15-12-WIOA
WIOA-2015-06, Change 5

Eligible Training Providers for WIOA Title I Adult and Dislocated Worker Programs

  1. Required Performance Data​

 

 2015-08-31 2017-04-27 15-10-WIOA

WIOA-2015-05, Change4

WIOA TItle I Eligibility Guidelines

  1. Adult Program Eligibility, rev. April 2017
  2. Dislocated Worker Program Eligibility, rev. April 2017
  3. WIOA Youth Program Eligibility, rev. Nov 2017
  4. WIOA Grants Eligibility, rev. April 2017
  5. TEGL 22-04 - Serving Military Service Members and Military Spouses under the WIA Dislocated Worker Formula Grant
  6. TEGL 22-04, change 1 - Serving Military Service Members and Military Spouses under the WIA Dislocated Worker Formula Grant
  7. TEGL 5-08, Policy for Collection and Use of Workforce System Participants’ Social Security Numbers (November 13, 2008)
  8. TEGL 11-11, Change 2 – Selective Service Registration Requirements for Employment and Training Programs (May 16, 2012)
  9. TEGL 09-12, Services to Victims of Human Trafficking (October 24, 2012)
  10. TEGL 02-14, Eligibility of Deferred Action for Childhood Arrivals Participants for WIA and Wagner-Peyser
  11. Using UI Notifications and Screens, rev. April 2017
  12. Samples of New Drivers’ Licenses and IDs, Rev. June 2016
  13. Connecting Colorado Supply and Demand Report for DW Eligibility
  14. Youth in Poverty Interactive Map, Rev. Oct. 2016
  15. Example Documentation for Spouses of Active Military Members
  16. WIOA TItle I Eligibility Q&A, rev. Nov 2017
 2015-07-28 2017-11-17 15-09-WIOA
WIOA-2015-04 Local Workforce Development Board Policies 2015-07-28   15-07-WIOA
WIOA-2015-02, Change 1 One-Stop Certification Criteria 2016-05-23   15-05-WIOA
WIOA-2015-01, Change 1

Local Area Designation

  1. Performance Reporting Template
 2015-04-01 2017-08-01 15-04-WIOA
WIOA/WIA-2014-02, Change 3

Guidelines for Affidavit of Immigration Status, Rev. June 2016

  1. Affidavit - English Version - Revised September 2015
  2. Affidavit - Spanish version
  3. SAVE Guide
 2014-04-16 2016-06-21 14-05-WIA
WIOA/WIA-2009-01 State Definition of Training Services 2009-07-07   09-11-WIA
WIOA/WIA-2008-01 Degree/Certificate Requirements for Youth Common Measures 2008-10-23   08-16-WIA
WIOA/WIA-2003-01 Rapid Response Layoff Reserve Funds 2003-10-08   03-18-WIA

WP - Wagner-Peyser Employment Services

PGL# Subject Released Revised  Prior PGL #
WP-2017-01

WP-2017-01 Post-Secondary Education and Training Resources for UI Claimants and Other Unemployed Workers

  1. Financial Aid Toolkit
 2017-03-20    
WP-2016-06

Virtual Job Shadow 

  1. Virtual Job Shadow User Account Set-Up
 2016-09-01 2017-05-17  
WP-2016-05 UI Claimant and Workforce Reemployment Services 2016-09-21    
WP-2016-04

A Comprehensive Approach to Business Services

  1. Core Business Services Guide
  2. Employer Verification in Connecting Colorado Guide
  3. Job Orders Guide
  4. Allowable Career Services for Employers under WIOA Final Rule
 2016-10-10    
WP-2016-03

Unemployment Insurance Chat Initiative 

  1. Instructions for Installing the UI Chat Shortcut 
  2. Triage Flowchart for Workforce Centers
 2016-09-21    
WP-2016-02

RESEA Guidance

  1. One Stop Center Procedural Document
  2. RESEA Orientation Letter Template (Form UIW-2) –Sept2016
  3. Online RESEA links to Video and Website
  4. UI Eligibility Review Questionnaire
  5. Individualized Reemployment Plan
  6. LMI and Career Info Handout –rev. Aug2015
  7. RESEA and Links to Reemployment – Work-Search and UI Fact Sheet –Feb 2016
  8. UI Work-Search Log
  9. RESEA Financial Guidance – Requesting Reimbursements
  10. RESEA Monitoring Tool-Sept2016
  11. UI Division Procedural Document (coming soon)
  12. Presentation: RESEA One Stop Managers and Leads Training –Mar 2016
  13. Presentation: RESEA Procedural Training –Mar 2016
  14. Presentation: UI Eligibility and Work-Search Log -Mar31 2016
  15. Presentation: UI Able and Available (A&A) Training –Apr14 2016
 2016-06-01    
WP-2016-01

Veterans Enhanced Job Contacts Pilot Initiative

  1. UCX Initial Letter
  2. UCX Pilot Project Follow-up email
  3. UCX Work Search Log
      

WP-2015-01

Links to Reemployment

  1. Workforce System Proceduresfile type icon
  2. UI Division Proceduresfile type icon
  3. Orientation Letter - Form UIW-1file type icon
  4. Recording Services in Connecting Coloradofile type icon
  5. Labor Market and Career Information Resources
 2015-10-16   15-16-WP
WP-2014-01

Governor's Summer Job Hunt 2014

  1. GSJF Youth Registration Goals for 2014
 2014-02-12   14-02-WP
WP-2013-02

Virtual Job Fairs

  1. Tracking VJF Participants in Connecting Colorado
 2013-11-25   13-09-WP
WP-2013-01

MSFW Program Funding Guidelines

  1. MSFW Full Registration Monitoring Tool
 2013-01-03   13-01-WP
WP-2011-02, Change-2

 

Regular Approved Training Requests 

  1. B643 Regular Approved Training Authorization Form - Revised June 2016 

 

 2011-11-29 2016-06-13 11-14-P
WP-2011-01

H-2A Foreign Labor Certification Guidelines

  1. Agricultural and Food Processing Clearance Order ETA Form 790
  2. Housing Inspection Forms WH-520 and ETA 338
 2011-03-01 2014-05-13 11-04-WP
WP-2009-01 Annual Outreach Plans for Significant Offices Re: Migrant Seasonal Outreach 2009-06-02   09-05-P
WP-2008-02

Employment Eligibility Verification Required for Temporary H-2A & H-2B Referrals

  1. Form I-9
 2008-08-06   08-08-P

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