Policy Guidance Letters (PGLs)

Policy Guidance Letters (PGLs) provide guidance to local workforce boards, local workforce areas, and One-Stop centers to implement rules and regulations on the following topics:

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View Rescinded Policy Guidance Letters

View Rescinded Policy Guidance Letters prior to 03/2016


ADM - Administrative Requirements

PGL# Subject Released Revised  Prior PGL #
ADM-2016-01

Discretionary Grant Management and Accountability

  1. Elements of a Technical Assistance Plan
  2. Elements of a Performance Improvement Plan
2015-03-29    

ADM-2015-02

Performance and Compliance Review Process

  1. WIA/Wagner-Peyser Governance
  2. WIA/Wagner-Peyser Administration, Program, Grant & Financial Management Systems
  3. WIA/Wagner-Peyser Local Policy Guide
  4. WIA/Wagner-Peyser Performance Accountability
  5. Program and File Review Guidelines:
  6. Required Local Policies and Documents
  7. Per-Client Expenditure Monitoring Procedures
  8. Risk Assessment Categories and Evaluation
  9. Annual Program/Compliance Review Timeline

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2015-03-20   15-01-WIA

ADM-2015-01

WIA Complaint Procedures​

2015-01-07   14-11-WIA
ADM-2010-01

Language Assistance Services

  1. PY 2011 Language Assistance Plan
  2. NASWA Checklist

2010-12-13

  10-18-L
ADM-2009-01

ES Complaint System

  1. Job Service Complaint System Logging Instructions
  2. ES Complaint System Log
  3. Service to Migrant and Seasonal Farmworkers Report
  4. ES Complaint System Report
  5. Employment Service Complaint Referral Record
  6. Instructions for Completing Employment Service Complaint Referral Record
2009-06-03   09-06-P
ADM-2002-06

Compliance with Section 504 of the Rehabilitation Act of 1973

  1. TEIN 16-99 Attachment 1
  2. Federal Register
  3. The One-Stop 
  4. IT Equipment checklist
  5. Software Checklist
  6. ITM Accessibility Checklist
  7. Web Page Checklist
  8. Area Directors - Document no longer available
2002-01-28   02-08-L
ADM-2002-05

Discrimination & Equal Opportunity

  1. Discrimination Complaint Log
  2. TAN 06-2 EEO for Wagner Peyser
2002-01-24   02-07-L
ADM-2002-04 Processing Discrimination Complaints 2002-01-24   02-06-L
ADM-2002-03 Universal Access 2002-01-24   02-05-L
ADM-2002-02 Nondiscriminination & Equal Opportunity Sanctions 2002-01-24   02-04-L
ADM-2002-01 Nondiscrimination Equal Opportunity Assurance 2002-01-24   02-03-L
ADM-2001-01 WIA Internal and Subcontractor Monitoring 2001-03-23   01-09-WIA1

FIN - Financial Requirements

PGL# Subject Released Revised  Prior PGL #
FIN-2016-02

Competitive Selection of WIOA-Eligible Title I Youth Providers

  1. Youth Service Provider Chart
2016-06-07    
FIN-2016-01- Change 1

Notice of Fund Availability (NFA) and Expenditure Authorization (EA) Procedures

  1. Budget and Program Outcomes Charts
  2. Expenditure Authorization (EA) Standard Template
  3. Informal EA Modification Form
2016-04-01 2016-04-15 FIN-2013-01

FIN-2015-01

Revised Audit Procedures and Debt Collection Procedures

  1. CDLE Audit and Debt Collection Procedures
2015-06-22   15-11-F
FIN-2010-01

Advertising and Outreach Activities

  1. OMB Circular Excerpt
  2. Financial Management Bulletin
  3. Decision Tree New
  4. Decision Tree Q&A New
2010-05-26 2013-08-06 10-10-WP
FIN-2006-01

Subrecipient Financial Procedures

  1. Attachment A - VAX Expense Report Form
  2. Attachment B - VAX Activity Expense Report Form
  3. Attachment C - VAX Expense & Obligation Report Form
  4. Attachment D - VAX Cash Request Form
  5. Attachment E - Program Income Expense Report Form
  6. Attachment F - Stand-In Cost Report Form
  7. Attachment G - Electronic Fund Transfer Set-up Form
  8. Attachment H - Grant Closeout Reconciliation Worksheet
  9. Attachment I- Closeout Document Package
  10. Attachment J - VCRF FCS123 Coding and CFDA Numbers
  11. Attachment K - Authorized Signature Fromat Letter
2006-09-25   06-12-F1
FIN-2002-03 Reporting Obligations And Accrued Expenditures 2002-06-07   02-20-WIA
FIN-2002-02 Reallocation of WIA Funding to Local Areas 2002-05-24   02-19-F
FIN-2002-01 Debt Collection Procedures for ETA Unallowable Costs 2002-03-27   02-15-WIA
FIN-2001-01

Property Management Policies and Procedures

  1. Property Definitions
  2. Property Requisition Authorization Form
  3. Property Acquisition Form
  4. Certification Of Physical Inventory
  5. Physical Inventory Test
  6. Transfer of Surplus Property
2001-04-11   01-12-F4
FIN-2000-02

WIA - MOU and Cost Allocation Guidelines

  1. Attachment 1 
2000-06-20   00-17-F1

GEN - General

PGL# Subject Released Revised  Prior PGL #
GEN-2016-01

Policy Guidance Letter Format

  1. Policy Guidance Letter (PGL) Template
2016-03-10    

GEN-2001-01

America's Workforce Network Toll-Free Help Line and America's Service Locator

  1. ASL Data Template
  2. TEGL 8-00
  3. TEGL 8-00 Change 1
2001-08-10   01-17-WIA1

GRT - Grants (Discretionary)

PGL# Subject Released Revised  Prior PGL #
GRT-2016-02

PY15 WIOA Performance Incentive Fund Grants

  1. PY15 PIF Rating Scale for Areas
  2. PY15 Local Plan Quarterly Report Template
2016-05-31    
GRT-2016-01

Road to Work Program

  1. Monthly Reporting Template
  2. Quarterly Reporting Template
2016-03-17    

GRT-2015-02, Change 1

Sector Partnership National Emergency Grant

  1. Quarterly Reporting Template
  2. Project Plan Requirements and Guidance
  3. Project Planning and Tracking Document
2015-10-17 2016-06-07 15-14-NEG
GRT-2015-01 Hire for Colorado Long-Term Unemployed Initiative - rev April 2015 2015-02-17 2015-04-07 15-03-WIA
GRT-2013-01

Colorado Flood Recovery Jobs Program -Disaster National Emergency Grant (NEG)

  1. Opt Out Letter Template
  2. Monthly Reporting Template
  3. Worksite Monitoring Requirements 
2013-12-09 2014-08-11 13-10-WIA
GRT-2012-01

H-1B Technical Skills Training Grant: Strategies to Advance Colorado's Highly Skilled Workforce

  1. Targeted Industries and Occupations
2012-03-07   12-02-H1B

MIS - Management Information Systems

PGL# Subject Released Revised  Prior PGL #

MIS-2015-02

 PY14 Data Validation

  1. Data Elements Handbookfile type icon
  2. Data Validation Desk Aid
2015-11-30   15-17-WIA
MIS-2015-01

 Applicant Ethnicity and Race

2015-06-15   15-08-WIA
MIS-2012-01

Guidance on Data Integrity and the Customer Participation Cycle for WIA and TAA Programs

  1. Procedures for Enrolling/Exiting and Recording Services
  2. WIA Data Validation Desk Aids-Documentation Requirements
  3. Electronic Document Management
2015-03-25 2012-06-06 12-06-WIA
MIS-2011-02 Accuracy and Reliability of Vets 200 Reports - Agent IDs 2011-08-23   11-12-V
MIS-2011-01 Cleanup of WIA Exit Data 2011-08-16   11-11-WIA
MIS-2002-01 Employment Services & VETS Performance Standards 2002-10-28   02-34-P
MIS-2000-01 Release of Information/Confidentiality 2000-05-04   00-10-L1
MIS-1999-01 Data Security​ 1999-02-19   99-05-M2
MIS-1998-01 Data Access Regarding User IDs 1998-02-26   98-02-M1

TAA - Trade Adjustment Assistance

PGL# Subject Released Revised  Prior PGL #

TAA-2011-02

Approving Job Search and Relocation Allowances for Participants served under TAAEA of 2011

2011-12-20   11-20-TAA
TAA-2011-01

TAA Training Approval Guidelines

  1. TAA-610, TAA Program Technology Agreement 
2011 2015-03-26 11-13-TAA
TAA-2010-01 Guidance on Providing and Documenting Case Management Services to All TAA Participants 2010-08-20   10-15-TAA
TAA-2002-01

Placement/Assessment Testing; Training at Non-Accredited Providers

  1. List of Accrediting Agencies
2002-07-01   02-23-TN

VET - Veterans Programs

PGL# Subject Released Revised  Prior PGL #

VET-2015-01, Change 1

Hilton HHonors Military Rewards Program

  1. Interview Letter Sample
  2. HHonors Military Rewards Program Referral Form
  3. Release and Information Exchange Form
2015-02-03 2016-04-25 15-02-V
VET-2014-03

JVSG State Staff Responsibilities/Triage and Outreach Responsibilities for non-JVSG Staff

  1. Triage Form
  2. Title 38 Definitions
  3. Additional Eligible Populations
2014-10-17   14-08-V
VET-2014-02

Priority of Services for Veterans and Eligible Spouses 

  1. Veterans Contact Postcard (Frisco Workforce Center)
  2. Meeting Veterans Priority of Service Standards for WIOA Programs
  3. JVSG Audit Tool
  4. JVSG Audit Tool Instructions
2014-12-08 2015-07-13 14-07-V
VET-2014-01 Functional Supervision of Veterans Program Staff 2014-01-13   14-01-P
VET-2011-01

Vocational Rehabilitation & Employment (VR&E) Requirements

  1. Chapter 1 Veteran Referral Process Flow
2011-04-13   11-07-V
VET-2008-01 Referrals of Veterans to Federal Contractors 2008-12-29   08-20-V
VET-2004-01

Veterans Performance Incentives Awards

  1. FY06 Distinguished Award Form
  2. FY06 Spot Award Form
  3. fw9
2004-11-03   04-16-V

WIOA - Workforce Innovation and Opportunity Act

PGL# Subject Released Revised  Prior PGL #
WIOA-2016-05

WIOA Classroom Based Training and Work Based Learning Options – Interim Guidance

  1. Interim Guidance Chart 
2016-06-07    
WIOA-2016-04 Local Workforce Development Board Certification 2016-05-23    
WIOA-2016-03 State Infrastructure Funding Formula 2016-06-01    
WIOA-2016-02, Change 1

WIOA One-Stop Partner Requirements and Access to Services: 

  1. Requirements for a Memorandum of Understanding under WIOA
  2. Memorandum of Understanding FAQs - Change 2
2016-03-24 2016-05-13  

WIOA-2016-01

PY16-19 Regional and Local Plan Guidelines

  1. Plan Signature Sheets
  2. Regional and Local Area Plan Narratives
  3. Local Area Plan Compliance Requirements
  4. PY16 Local Area Budget and Services Chart
    15-18-WIOA

WIOA-2015-09

Individual Training Accounts for WIOA Title I Adult and Dislocated Worker Programs

2015-12-16 2016-03-07 15-15-WIOA
WIOA-2015-08

PY15 Waiver Policy

  1. Waiver Summary Chart

2015-07-31

  15-13-WIOA
WIOA-2015-07 Priority of Service for Title I Adult Programs 2015-09-03   15-12-WIOA
WIOA-2015-06, Change 3

 

Eligible Training Providers for WIOA Title I Adult and Dislocated Worker Programs

  1. Required Performance Data​

 

2015-08-31 2016-06-20 15-10-WIOA

WIOA-2015-05, Change 1

WIOA Eligibility for Title I Programs

  1. WIOA Title I Adult Program Eligibility Requirements, Rev. June 2016
  2. WIOA Title I Dislocated Worker Program Eligibility Requirements, Rev. June 2016
  3. WIOA Title I Youth Program Eligibility Requirements, Rev. June 2016
  4. WIOA Title I Discretionary Grant Eligibility Requirements, Rev. June 2016
  5. TEGL 22-04 - Serving Military Service Members and Military Spouses under the WIA Dislocated Worker Formula Grant
  6. TEGL 22-04, change 1 - Serving Military Service Members and Military Spouses under the WIA Dislocated Worker Formula Grant
  7. TEGL 5-08, Policy for Collection and Use of Workforce System Participants’ Social Security Numbers (November 13, 2008)
  8. TEGL 11-11, Change 2 – Selective Service Registration Requirements for Employment and Training Programs (May 16, 2012)
  9. TEGL 09-12, Services to Victims of Human Trafficking (October 24, 2012)
  10. TEGL 02-14, Eligibility of Deferred Action for Childhood Arrivals Participants for WIA and Wagner-Peyser
  11. TAN 12-1: Using UI Documents and Screens for Dislocated Worker Eligibility a. EUC-8 b. Notice of Decision c. CUBS 20 Screen
  12. Samples of New Drivers’ Licenses and IDs, Rev. June 2016
  13. Connecting Colorado Supply and Demand Report for DW Eligibility
  14. Youth in Poverty Interactive Map
  15. Example Documentation for Spouses of Active Military Members
  16. WIOA Eligibility Q&A, Rev. June 2016
2015-07-28 2016-06-20 15-09-WIOA
WIOA-2015-04 Local Workforce Development Board Policies 2015-07-28   15-07-WIOA
WIOA-2015-03

PY15 Local Plan Guidance

  1. PY15 Local Plan Signature Sheer
  2. PY15 Local WIOA Transition Plan Narrative
  3. PY15 New Budget and Service Charts
2015-04-17   15-06-WIOA
WIOA-2015-02, Change 1 One-Stop Certification Criteria 2016-05-23   15-05-WIOA
WIOA-2015-01

Local Area Designation and Appeals Process

  1. Performance Reporting Template
2015-04-01   15-04-WIOA
WIOA/WIA-2014-02, Change 3

Guidelines for Affidavit of Immigration Status, Rev. June 2016

  1. Affidavit - English Version - Revised September 2015
  2. Affidavit - Spanish version
  3. SAVE Guide
2014-04-16 2016-06-21 14-05-WIA
WIOA/WIA-2014-01

On-the-Job Training

  1. Sample OJT Contract
  2. Employer Pre-Award Checklist
  3. OJT Promising and Best Practices
  4. OJT Federal Regulation Requirements under WIA
2014-04-01   14-03-WIA
WIOA/WIA-2013-01

Rapid Response Policy Guidance - rev April 2015

  1. Layoff/WARN Field Descriptions and Guideline Questions
  2. Planning Meeting Outline
  3. Layoff Transition Workshop Outline
  4. Layoff Transition Workshop Sign-in Sheet
  5. Layoff Transition Onsite Workshop Evaluation Form
  6. Procedures for Scheduling a Virtual Workshop
  7. Smart Forms Desk Aid (contains live links to ten Rapid Response Smart Forms)
2013-12-16 2015-04-01 13-11-WIA
WIOA/WIA-2012-01

Incumbent Worker Training (IWT)

  1. TEGL 26-09
  2. TEGL 30-09
  3. Comparison Incumbent -v- Employed Worker
  4. Determining the Set Aside of Local Formula DW Funds
  5. EXAMPLE Quarterly Project Status Report
  6. Boulder County WFC  IWT Package (Foothills Energy Partnership)
  7. Instructions for Enrolling Exiting IWT Participants in local DW formula set-asides
2012-03-19   12-03-WIA
WIOA/WIA-2010-01

WIA Work Experience Opportunities and Youth Incentives

  1. Work Experience Agreement MODEL
  2. Work Experience Time sheet MODEL
2010-03-02   10-03-WIA
WIOA/WIA-2009-01 State Definition of Training Services 2009-07-07   09-11-WIA
WIOA/WIA-2008-01 Degree/Certificate Requirements for Youth Common Measures 2008-10-23   08-16-WIA
WIOA/WIA-2003-01 Rapid Response Layoff Reserve Funds 2003-10-08   03-18-WIA
WIOA/WIA-2002-01 Needs Related Payments for Adult and Dislocated Workers under WIA 2002-05-23   02-18-WIA
WIOA/WIA-2000-01 Supportive Services 2000-07-01   00-11-WIA1

WP - Wagner-Peyser Employment Services

PGL# Subject Released Revised  Prior PGL #
WP-2016-02

RESEA Guidance

  1. One Stop Center Procedural Document
  2. RESEA Orientation Letter Template (Form UIW-2) –Feb2016
  3. Online RESEA links to Video and Website
  4. UI Eligibility Review Questionnaire
  5. Individualized Reemployment Plan
  6. LMI and Career Info Handout –rev. Aug2015
  7. RESEA and Links to Reemployment – Work-Search and UI Fact Sheet –Feb 2016
  8. UI Work-Search Log
  9. RESEA Financial Guidance – Requesting Reimbursements
  10. RESEA Monitoring Tool
  11. UI Division Procedural Document (coming soon)
  12. Presentation: RESEA One Stop Managers and Leads Training –Mar 2016
  13. Presentation: RESEA Procedural Training –Mar 2016
  14. Presentation: UI Eligibility and Work-Search Log -Mar31 2016
  15. Presentation: UI Able and Available (A&A) Training –Apr14 2016
2016-06-01    
WP-2016-01

Veterans Enhanced Job Contacts Pilot Initiative

  1. UCX Initial Letter
  2. UCX Pilot Project Follow-up email
  3. UCX Work Search Log
     

WP-2015-01

Links to Reemployment

  1. Workforce System Proceduresfile type icon
  2. UI Division Proceduresfile type icon
  3. Orientation Letter - Form UIW-1file type icon
  4. Recording Services in Connecting Coloradofile type icon
  5. Labor Market and Career Information Resources
2015-10-16   15-16-WP
WP-2014-01

Governor's Summer Job Hunt 2014

  1. GSJF Youth Registration Goals for 2014
2014-02-12   14-02-WP
WP-2013-02

Virtual Job Fairs

  1. Tracking VJF Participants in Connecting Colorado
2013-11-25   13-09-WP
WP-2013-01

MSFW Program Funding Guidelines

  1. MSFW Full Registration Monitoring Tool
2013-01-03   13-01-WP
WP-2012-01

Guidance Regarding Job Orders and Business Services

  1. Notice #1 for Employers
  2. Notice #2 for Employers
  3. Notice #3 for Job Seekers
2012-12-05   12-11-WP
WP-2011-02, Change-2

 

Regular Approved Training Requests 

  1. B643 Regular Approved Training Authorization Form - Revised June 2016 

 

2011-11-29 2016-06-13 11-14-P
WP-2011-01

H-2A Foreign Labor Certification Guidelines

  1. Agricultural and Food Processing Clearance Order ETA Form 790
  2. Housing Inspection Forms WH-520 and ETA 338
2011-03-01 2014-05-13 11-04-WP
WP-2009-01 Annual Outreach Plans for Significant Offices Re: Migrant Seasonal Outreach 2009-06-02   09-05-P
WP-2008-02

Employment Eligibility Verification Required for Temporary H-2A & H-2B Referrals

  1. Form I-9
2008-08-06   08-08-P
WP-2008-01 Guidelines Regarding the Approval of Web Employers 2008-02-27   08-03-WP
WP-2002-01

Unemployment Insurance Claimant

  1. Attachment 1
2002-02-25   02-12-WP

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