New York Information

 

Criminal Records Requirements for the State of New York                                                                                                                                              

Name of Agency:    New York Division of Criminal Justice Services - DCJS Record Review Unit
Address:  

80 South Swan St., Albany, New York 12210

Website:   http://www.criminaljustice.ny.gov/ojis/recordreview.htm
Contact:   LisaMarie Coppolo
Position:   Associate Attorney
Phone Number:   (518) 457-5837 (General) or (518) 485-9612
Email:   RecordReview@dcjs.ny.gov  (general) or LisaMarie.Coppolo@dcjs.ny.gov 
Procedure:   

How can I correct information on my criminal history record that is wrong or incomplete?

Criminal history record information is provided to DCJS by criminal justice agencies, including police departments, the courts, probation departments and the state Department of Corrections and Community Supervision. Criminal history records also are commonly referred to as “rap sheets.” Individuals who believe their personal criminal history records maintained by DCJS are incomplete or inaccurate can use the “challenge” process to provide supporting documentation so that incorrect or incomplete data can be fixed. The DCJS Record Review Unit handles the challenge process. For more information or to submit a challenge to a criminal history record, contact the unit by:

E-Mail: RecordReview@dcjs.ny.gov

OR

Surface Mail:

Record Review Unit

New York State Division of Criminal Justice Services

80 South Swan St.

Albany, New York 12210

 

The following steps must be taken to challenge the accuracy or completeness of a criminal history record involving:

• Arrest Information: To change or correct arrest information, such as arrest charges, date of arrest or date of crime, individuals must contact the agency that made the arrest and request that the agency submit the changes to DCJS. The agency must submit the changes in writing in order for DCJS to update the criminal history record information.

• Disposition Information: To change or correct existing disposition information, or to update missing disposition information, individuals must contact the court that handled the case and request a certified copy of the disposition. Individuals must then send the certified copy of the disposition to DCJS. Photocopies are not acceptable unless they contain a raised seal placed on the document by the court.

• Unsealed Arrest and/or Conviction Information: Individuals who believe that arrests or convictions should be sealed must contact the court that handled the case and request a certified sealing order. Individuals must then send the certified sealing order to  5 DCJS. Photocopies are not acceptable unless they contain a raised seal placed on the document by the court.

Please Note: New York State law does not allow for adult (defined as individuals 16 years or older) arrest or conviction records to be expunged (erased). Certain convictions or a record related to an arrest resulting in a termination of the case in favor of an individual, such as dismissal or acquittal, may be sealed. Sealing means that information is not included on a criminal history record, however, there are limited circumstances when a sealed record can be released.

Examples are as follows:

• In response to a fingerprint-based criminal history background check on an individual

applying for a peace/police officer job;

• In response to a check on an individual seeking a firearms license;

• As a result of a court order; and

• In response to an individual’s request for his or her own criminal history record. An attorney also can request a criminal history record on behalf of a client. To receive criminal history record information with sealed information included,

Law Enforcement Agency:  
Turn Around Time:  
Successful challenge:  
Cost: