Special Districts Records Management Manual

SCHEDULE NO. 1 - BUILDING AND STRUCTURE RECORDS

  • 1.10 Address History Files
  • 1.40 Building and Other Uniform Codes
  • 1.50 Fire Code Board Case Files
  • 1.60 Certificates of Occupancy
  • 1.70 Communication Tower Structures
  • 1.90 Contractor's Licenses
  • 1.140 Housing Rehabilitation Projects
  • 1.150 Inspection Records
  • 1.160 Landmark and Historic Designations
  • 1.170 Mobile Home Standards
  • 1.180 Policies and Procedures
  • 1.200 Regulations – Building
  • 1.210 Reports – Building Activity
  • 1.230 Standards – Building
 
  • 3.10 Mail-in (formerly Absentee) Voter Records
  • 3.20 Ballot Issue Comments
  • 3.30 Ballots
  • 3.40 Campaign Reports And Statements
  • 3.50 Certifications of Election
  • 3.55 Coordinated Election Records
  • 3.60 Election Judges Records
  • 3.65 Mail Ballot Election Records
  • 3.70 Maps – Election
  • 3.80 Nomination Records
  • 3.90 Notices of Election
  • 3.100 Oaths and Affidavits
  • 3.110 Petitions – Election
  • 3.120 Polling Records
  • 3.130 Receipts and Accounting Forms
  • 3.135 Surveillance Recordings – Election Areas
  • 3.140 Tabulation Records
 
  • 5.10 Accounts Payable Records
  • 5.20 Accounts Receivable Records
  • 5.30 Agreements And Contracts - Financial
  • 5.40 Audit Records
  • 5.50 Bank Records
  • 5.55 Bankruptcy And Foreclosure Records
  • 5.60 Bids
  • 5.70 Billing Records
  • 5.80 Bond Issue Records
  • 5.90 Bonds - Public Officials
  • 5.100 Budget Records
  • 5.120 County Revenue Programs
  • 5.130 Expense Records
  • 5.140 Federal Revenue Programs
  • 5.150 Fee and Rate Schedules and Supporting Documentation
  • 5.160 Financial Guarantees
  • 5.170 Financial Reports
  • 5.180 Fixed Asset Records
  • 5.190 Franchise Records
  • 5.200 Fund Records
  • 5.210 Government Revenue Programs
  • 5.220 Grant Records
  • 5.240 Insurance Records
  • 5.250 Inventories
  • 5.260 Investment Records
  • 5.270 Ledgers And Journals
  • 5.280 Loan Records
  • 5.290 Payroll Records
  • 5.300 Purchasing Records
  • 5.310 Rate Schedules
  • 5.315 Rebate Program Records
  • 5.320 Receipts - Fees Paid
  • 5.330 Reports - Financial
  • 5.340 Tax Collection Records
  • 5.350 Travel Expenses
  • 5.360 Utility Billing
  • 5.370 Warrants/Checks
  • 5.380 Worksheets - Financial
  • 6.10 Agreements - Acquisition, Lease, Maintenance And Service
  • 6.20 Auction Records
  • 6.30 Bills Of Sale
  • 6.40 Communication Systems Licenses
  • 6.50 Computer System Records
  • 6.60 Equipment Records
  • 6.70 Fuel Records
  • 6.80 Insurance Coverage
  • 6.90 Inventories - Fleet And Equipment
  • 6.100 Lease-Purchase Records
  • 6.110 Maintenance And Safety Records
  • 6.120 Manuals - Vehicle And Equipment
  • 6.130 Office Equipment Records
  • 6.140 Policies And Procedures
  • 6.150 Purchasing Records
  • 6.160 Telephone System - District Buildings
  • 6.170 Unclaimed Personal Property
  • 6.180 Vehicle Histories
  • 6.190 Vehicle Registration Certificates
  • 6.200 Vehicle Titles
  • 6.210 Warranties
  • 6.220 Work Orders
  • 7.05 Administrative Proceedings Records
  • 7.10 Affidavits Of Publication
  • 7.20 Agreements And Contracts
  • 7.30 Associations And Organizations
  • 7.40 Awards And Honors
  • 7.50 Service Plan/Statement of Purposes Records
  • 7.60 Code Book Records
  • 7.70 Committees - Internal
  • 7.80 Complaints, Routine Service Requests And Nonbinding Petitions
  • 7.90 Correspondence And General Documentation
  • 7.100 Electronic Records
  • 7.110 Event Records
  • 7.120 External Groups And Agencies
  • 7.130 Forms - Blank
  • 7.140 General Subject Files
  • 7.150 Legislation And Regulatory Actions
  • 7.160 Mailing And Distribution Records
  • 7.170 Manuals And Handbooks
  • 7.180 Maps And Drawings
  • 7.190 Maps - Informational
  • 7.200 Memberships
  • 7.210 Minutes
  • 7.220 News Clippings
  • 7.230 News Releases
  • 7.235 Open Records Requests and Supporting Documentation
  • 7.240 Organization Files
  • 7.250 Petitions, Objections And Remonstrances
  • 7.260 Policies And Procedures Documentation
  • 7.270 Program Records
  • 7.280 Project Files
  • 7.290 Public Relations Records
  • 7.300 Publications
  • 7.310 Records Finding Aids
  • 7.320 Regulations And Standards
  • 7.330 Reports
  • 7.340 Retention Schedules And Compliance Certificates
  • 7.350 Rules And Regulations
  • 7.360 Software And Software Manuals
  • 7.365 Special District Records
  • 7.370 Standards
  • 7.380 Studies, Plans And Reports
  • 7.390 Surveys And Questionnaires
  • 7.395 Surveys Conducted By Special Districts
  • 7.400 Training And Conference Materials
  • 7.410 Worksheets And Drafts
  • 8.10 Agenda Supporting Documentation
  • 8.20 Agendas
  • 8:30 Appointments
  • 8.40 Bylaws
  • 8.45 Committee Records - Governing Body
  • 8.50 Enterprise Board Records
  • 8.60 Goals
  • 8.70 Governing Body As Another Decision-Making Body
  • 8.80 Legislative Lobbying Records
  • 8.90 List of Members
  • 8.100 Member Records
  • 8.110 Minutes and Supporting Documentation
  • 8.120 Notes Taken At Meetings
  • 8.130 Notices of Meetings
  • 8.140 Oaths of Office
  • 8.160 Orientation And Training Information
  • 8.170 Packets of Information Distributed To Governing Body - Convenience Copies
  • 8.180 Proclamations
  • 8.200 Resolutions
  • 8.210 Signature Certificates
  • 8.220 Recordings or Meetings
  • 9.05 Archaeological And Historical Site Records
  • 9.10 Community And Special District Histories
  • 9.20 Community Records
  • 9.30 Historic Buildings And Districts
  • 9.40 Historical Society
  • 9.50 Organization Records
  • 9.60 Landmarks
  • 9.70 Logo - Special District
  • 9.80 News Clippings
  • 9.90 Newspapers - Local
  • 9.100 Photographic Records With Historical Value
  • 9.110 Records Older Than 1900
  • 9.120 Scrapbooks
  • 9.130 Seal, Logo And Other Intellectual Property Records
  • 10.10 Communications Systems
  • 10.20 Electricity Service
  • 10.30 Encroachments - Utility Lines
  • 10.40 Enterprise Board Records
  • 10.50 Franchises
  • 10.60 Gas Service
  • 10.90 Maps And Drawings
  • 10.100 Policies And Procedures
  • 10.110 Project Records
  • 10.120 Railroad Records
  • 10.130 Regulations
  • 10.140 Rights-Of-Way And Easements
  • 10.150 Solid Waste Management
  • 10.160 Standards
  • 10.170 State Highway System Records
  • 10.180 Stormwater Drainage System
  • 10.190 Street And Traffic Operations Records
  • 10.200 Street Engineering Records
  • 10.210 Studies And Reports
  • 10.230 Traffic Operations Records
  • 10.240 Transportation System Records
  • 10.250 Utility Features
  • 10.290 Water And Sewer Distribution And Storage System Records
  • 10.300 Water And Sewer Treatment System Records
  • 10.310 Water Source Of Supply Records
  • 11.10 Inclusion, Exclusion and Consolidation Case Files
  • 11.15 Inclusions, Exclusion and Consolidation Review Records
  • 11.20 Census and Population Records
  • 11.45 Development Review Records
  • 11.70 Environmental Records
  • 11.80 Fee Receipts
  • 11.90 Floodplain Records
  • 11.100 Maps, Plats and Plans
  • 11.110 Nuisances
  • 11.130 Plans, Studies and Reports
  • 11.140 Referrals from Other Jurisdictions
  • 11.180 Violations – Covenant Enforcement
  • 11.190 Zoning Records
  • 12.10 Bonds - Licenses And Permits
  • 12.15 Licenses Issued To The District
  • 12.30 Permit Records
  • 12.35 Permits Issued To The District
  • 12.40 Registers - Licenses And Permits
  • 13.10 Attorney Correspondence
  • 13.20 Billings – Legal Counsel
  • 13.30 Medical Records – Personal Injury Claims
  • 13.50 Garnishments
  • 13.60 Legal Opinions
  • 13.70 Litigation Case Records
 
  • 15.10 Affirmative Action Records
  • 15.20 Agreements And Contracts - Personnel
  • 15.30 Americans With Disability Act Records
  • 15.40 Benefits Records
  • 15.50 Bonds - Public Officials
  • 15.60 Compliance With Regulatory Requirements
  • 15.65 Driver's License Verifications
  • 15.70 Employee Records - Active And Terminated
  • 15.80 Employee Records - Temporary And Seasonal
  • 15.85 Employment Verifications
  • 15.90 Expense Records
  • 15.100 Garnishments
  • 15.110 Grievances
  • 15.120 Health And Safety Records
  • 15.130 I-9 Forms
  • 15.140 Insurance - Employee
  • 15.150 Job Records
  • 15.160 Oaths Of Office
  • 15.170 Payroll Records
  • 15.180 Pension Records
  • 15.190 Physical And Medical Records
  • 15.200 Policies And Procedures - Personnel
  • 15.210 Regulatory Agency Information
  • 15.220 Reports - Personnel
  • 15.230 Safety
  • 15.240 Signature Certificates
  • 15.250 Social Security
  • 15.260 Test Records
  • 15.270 Training Information
  • 15.280 Unemployment Insurance
  • 15.290 Volunteer Worker Records
  • 15.300 Work Schedules
  • 15.310 Workers' Compensation
  • 16.10 Acquisition Records
  • 16.20 Auction Records
  • 16.30 Buildings And Structures - Special District
  • 16.50 Deeds And Dedications
  • 16.60 Easements And Rights-Of-Way
  • 16.70 Encroachments
  • 16.80 Fleet And Equipment Records
  • 16.90 Inventories
  • 16.100 Leases
  • 16.110 Maintenance, Upkeep And Damage Records
  • 16.120 Parks
  • 16.130 Projects
  • 16.140 Rights-Of-Way
  • 16.150 Sale Or Transfer Of Property Records
  • 16.155 Security Records
  • 16.160 trees
  • 16.165 Utility Locate Requests
  • 16.170 Vacations - Easements And Rights-Of-Way
  • 16.180 Work Orders - Property
  • 17.10 Agreements And Contracts
  • 17.30 Civil Defense
  • 17.40 Disaster Response Planning
  • 17.50 Emergency Planning And Response
  • 17.60 Equipment - Public Safety
  • 17.70 Fire And Rescue Activity Records
  • 17.75 Fire District Records (If International Fire Code Is Adopted)
  • 17.80 Hazardous Materials
  • 17.90 Emergency Services Records
  • 17.100 Procedures And Policies
  • 17.120 Tape Recordings - Dispatch