School Records Management

BOCES are included as part of this Manual. Each BOCES only needs to follow the approval steps that school districts are to complete.  Once that has been done, and approved by the State Archivist, the individual BOCES will be added to the approved list.

How to obtain approval to use School Districts Records Management Manual

The Approval Request Form must be completed and returned to our office. Once approved, the school district's/BOCES name will be added to this site (List attached). It is required that the school board adopt by resolution use of this schedule.

This retention manual will not provide legal authority or authorization for destruction of school records by any school district until it is approved for use for that district by the Colorado State Archives.  Additionally, no record shall be destroyed if it is pertinent to any current or pending litigation.

School districts/BOCES using the School Districts Records Management Manual will be required to report yearly record destruction statistics to our office. As long as yearly reporting is accomplished, the approval will remain in effect or until rescinded by the school district or State Archivist.

Common Documentation and Forms

School Districts Records Management Manual

Approved School Districts