Special Districts Records Management

How does a special district obtain approval to use this record retention schedule?

The Approval Request Form must be completed and returned to our office.  Once approved, the special district's name will be added to this site (List attached).  It is recommended that the special district adopt by resolution use of this schedule.

This retention schedule will not provide legal authority or authorization for destruction of special district records by any special district until it is approved for use for that district by the Colorado State Archives.  Additionally, no record shall be destroyed if it pertains to any current or pending litigation. 

The approval will remain in effect indefinitely or until rescinded by the special district or State Archivist.  Special districts using this record retention schedule will be required to report yearly record destruction statistics to our office.

Common Documentation and Forms

Special Districts Records Management Manual

Approved Special Districts