Electronic Visit Verification Stakeholder Workgroup

Purpose

The 21st Century CURES Act, passed in December 2016, which requires Medicaid programs to implement an Electronic Visit Verification (EVV) system for Personal Care and Home Health services. Per section 12006, all states must implement an EVV system to avoid a reduction in federal Medicaid funding, which could have a negative impact.

Visit Department EVV Website

Stakeholder Engagement

The Department is in the process of planning multiple opportunities for stakeholder engagement. This page serves as a platform to engage members, providers, and other stakeholders on all operations that are occurring related to EVV. This page will constantly be updated with meetings times/locations, resources for stakeholders, and any other pertinent information regarding EVV.

The Department recognizes there are multiple services and service delivery options that are impacted by the implementation of EVV. Therefore, the Department is committed to collaborating with stakeholders as their input is not only essential but vital in the successful development and implementation of EVV for home and community based services offered through both the State Plan and Waivers.

Agendas

Meeting Notes/Recordings

Handouts

Agenda - September 18, 2018

Agenda - August 21, 2018

Agenda - July 17, 2018

Agenda - June 19, 2018

Agenda - May 15, 2018

Meeting Cancellation Notice - April 17, 2018

Agenda - October 16, 2017

Agenda - September 18, 2017

EVV Stakeholder Meeting Webinar Recording - July 17, 2018

EVV Stakeholder Meeting Webinar Recording - June 19, 2018

EVV Stakeholder Meeting Webinar Recording - May 15, 2018

EVV Stakeholder Meeting Webinar Recording - March 20, 2018

EVV Stakeholder Meeting Webinar Recording - October 16, 2017

EVV Stakeholder Meeting Webinar Recording - September 18, 2017

EVV Stakeholder Presentation - September 18, 2018

EVV Stakeholder Presentation - August 21, 2018

EVV Privacy Concerns Fact Sheet - August 2018

EVV Stakeholder Presentation - July 17, 2018 - doc pending

EVV Stakeholder Presentation - May 15, 2018 - doc pending

EVV Stakeholder Presentation - January 30, 2018 - doc pending

EVV Stakeholder Presentation - November 13, 2017

EVV Stakeholder Presentation - September 18, 2017

EVV FAQ - September 18, 2017

2018 Meeting Schedule

Our meeting has a standing location:
Department of Health Care Policy and Financing
303 E. 17th Avenue, Denver CO 80203 | Map
11th Floor - Conference Room 11ABC
10:30 am - 12:00 pm

Call-in Information:
Local: 720-279-0026
Toll Free: 1-877-820-7831
Passcode: 982280#

Webinar Link: https://cohcpf.adobeconnect.com/evv/

Upcoming Meetings:

September 18
October 16
November 20 (may be rescheduled due to holiday week)
December 18

Subcommittees

Training & Communications

Purpose: The purpose of this subcommittee is to identify issues with current communication strategies and develop solutions to help provide information regarding the implementation of Electronic Visit Verification (EVV) to community members. In addition, this subcommittee will help develop strategies for the effective ongoing training of community members for the EVV system.

The EVV Training & Communications Subcommittee meets on the last Wednesday of every month, starting with a kickoff meeting on April 17, 2018.

Meeting Information:

September 26, 2018 - 10:30 - 11:30 am
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor - Room 7C (space is limited)
Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 982280#

Agendas	Presentations	Meeting Notes
Agenda - September 26, 2018 Agenda - August 29, 2018 Agenda - July 25, 2018 Agenda - May 30, 2018	Subcommittee Presentation - July 25, 2018 Subcommittee Presentation - May 30, 2018	DRAFT - EVV Provider Survey Input - August 2018 Interactive Feedback Activity - July 25, 2018 Minutes - May 30, 2018

Future Meeting Dates (subject to change):

October 31, 2018
November 28, 2018

Participant Directed Services & Family Caregiver

Purpose: The purpose of this subcommittee is to provide input related to the application of an Electronic Visit Verification (EVV) system for members who utilize participant directed service delivery options and develop recommendations, within the parameters of section 12006 of the 21st Century Cures Act, for Colorado’s implementation of EVV.

The EVV Participant Directed Services & Family Caregiver Subcommittee meets the last Tuesday of every month, resuming August 28, 2018

Meeting Information:

September 25, 2018 - 10:30 - 11:30 am
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor - Room 7C (space is limited)
Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes
Agenda - September 25, 2018 Agenda - August 28, 2018 Agenda - June 26, 2018	DRAFT Participant Directed Services Fact Sheet - August 2018 Subcommittee Presentation - June 26, 2018	Minutes - June 26, 2018

Future Meeting Dates (subject to change):

October 30, 2018
November 27, 2018

Privacy

Purpose: The purpose of this subcommittee is to identify issues related to privacy with the implementation of an Electronic Visit Verification (EVV) system and to provide the Department reasonable recommendations to ensure the privacy of Medicaid members within the parameters of section 12006 of the 21st Century Cures Act.

The EVV Privacy Subcommittee meets the first Thursday of every other month, beginning October 4, 2018.

Meeting Information:

October 4, 2018 - 3:00 - 4:00 pm
303 E. 17th Avenue, Denver, CO 80203 - 11th Floor - Room 11C
Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes
Agenda - October 4, 2018 (doc pending) Agenda - June 14, 2018 (doc pending)	Subcommittee Presentation - June 14, 2018 (doc pending)	Minutes - June 14, 2018

Future Meeting Dates (subject to change):

December 6, 2018

System

Purpose: The purpose of this subcommittee is to discuss business rules that will inform the configuration of the Electronic Visit Verification (EVV) system to meet the needs of community stakeholders within the parameters established by section 12006 of the 21st Century Cures Act. This subcommittee was previously named System Design Subcommittee - the name was changed to clarify focus of subcommittee goals.

The EVV System Subcommittee meets the second Wednesday of every month, resuming August 8, 2018.

Meeting Information:

September 12, 2018 - 2:00 - 3:00 pm
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor - room 7C (space is limited)

Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes
Agenda - September 12, 2018 Agenda - August 8, 2018 Agenda - June 13, 2018	Subcommittee Presentation - June 13, 2018 (doc pending)	Minutes - June 13, 2018

Future Meeting Dates (subject to change):

October 10, 2018
November 14, 2018

What's New

Murkowski, Brown Introduce Bill Allowing States Grace Period to Comply With New Federal Law - Released May 22, 2018

Resources

EVV@state.co.us
303-866-6265

Reasonable accommodations for the meetings will be provided upon request for persons with disabilities.
Please contact EVV@state.co.us or 303-866-6265, at least one week prior to the scheduled meeting to make arrangements.