Electronic Visit Verification Stakeholder Workgroup

Purpose

The 21st Century CURES Act, passed in December 2016, requires Medicaid programs to implement an Electronic Visit Verification (EVV) system for Personal Care and Home Health services. Per section 12006, all states must implement an EVV system to avoid a reduction in federal Medicaid funding, which could have a negative impact on Personal Care and Home Health services received by Health First Colorado members.

Visit Department EVV Website

Stakeholder Engagement

The Department is in the process of planning multiple opportunities for stakeholder engagement. This page serves as a platform to engage members, providers, and other stakeholders on all operations that are occurring related to EVV. This page will constantly be updated with meetings times/locations, resources for stakeholders, and any other pertinent information regarding EVV.

The Department recognizes there are multiple services and service delivery options that are impacted by the implementation of EVV. Therefore, the Department is committed to collaborating with stakeholders as their input is not only essential but vital in the successful development and implementation of EVV for home and community based services offered through both the State Plan and Waivers.

EVV Stakeholder Roadshow Meeting Schedule - May/June 2019

Agendas

Meeting Notes/Recordings

Handouts

Agenda - November 19, 2019

Agenda - October 15, 2019

Agenda - September 17, 2019

Agenda - August 20, 2019

Agenda - July 16, 2019

Agenda - June 18, 2019

Agenda - May 21, 2019

Agenda - April 16, 2019

Agenda - March 19, 2019

Agenda - February 19, 2019

Agenda - January 15, 2019

EVV Stakeholder Meeting Webinar Recording - October 15, 2019

Closed Captioning Transcript - October 15, 2019

EVV Stakeholder Meeting Webinar Recording - September 17, 2019

Closed Captioning Transcript - September 17, 2019

EVV Stakeholder Meeting Webinar Recording - August 20, 2019

EVV Stakeholder Meeting Webinar Recording - July 16, 2019

Closed Captioning Transcript - July 16, 2019

EVV Stakeholder Meeting Webinar Recording - June 18, 2019

EVV Stakeholder Meeting Webinar Recording - May 21, 2019

EVV Stakeholder Meeting Webinar Recording - April 16, 2019

Closed Captioning Transcript - April 16, 2019

EVV Stakeholder Meeting Webinar Recording - March 19, 2019

Closed Captioning Transcript - March 19, 2019

EVV Stakeholder Meeting Webinar Recording - February 19, 2019

EVV Stakeholder Meeting Webinar Recording - January 15, 2019

EVV Stakeholder Presentation - October 15, 2019

EVV Stakeholder Presentation - September 17, 2019

EVV Stakeholder Presentation - August 20, 2019

EVV Stakeholder Presentation - July 16, 2019

EVV Stakeholder Presentation - June 18, 2019

EVV Stakeholder Presentation - May 21, 2019

EVV Stakeholder Presentation - April 16, 2019

EVV Stakeholder Presentation - March 19, 2019

EVV Stakeholder Presentation - February 19, 2019

EVV Stakeholder Presentation - January 15, 2019

2018 Meeting Documents Archive

Agendas

Meeting Notes/Handouts

Minutes

Agenda - December 18, 2018

Agenda - November 20, 2018

Agenda - October 16, 2018

Agenda - September 18, 2018

Agenda - August 21, 2018

Agenda - July 17, 2018

Agenda - June 19, 2018

Agenda - May 15, 2018

EVV Stakeholder Meeting Webinar Recording - December 18, 2018

EVV Stakeholder Meeting Webinar Recording - November 20, 2018

EVV Stakeholder Meeting Webinar Recording - October 16, 2018

EVV Stakeholder Meeting Webinar Recording - September 18, 2018

Closed Captioning Transcript - September 18, 2018

EVV Stakeholder Meeting Webinar Recording - July 17, 2018

EVV Stakeholder Meeting Webinar Recording - June 19, 2018

EVV Stakeholder Meeting Webinar Recording - May 15, 2018

EVV Stakeholder Meeting Webinar Recording - March 20, 2018

EVV Stakeholder Presentation - December 18, 2018

EVV Stakeholder Presentation - November 20, 2018

EVV Stakeholder Presentation - October 16, 2018

EVV Stakeholder Presentation - September 18, 2018

EVV Stakeholder Presentation - August 21, 2018

EVV Privacy Concerns Fact Sheet - August 2018

For meeting documents older than 2018, please contact EVV@state.co.us

2019 Meeting Schedule

General Stakeholder meeting has a standing date, time and location:

Meet on the 3rd Tuesday of the month
Department of Health Care Policy and Financing
303 E. 17th Avenue, Denver CO 80203 | Map
11th Floor - Conference Room 11AB
10:30 am - 12:00 pm

Call-in Information:
Local: 720-279-0026
Toll Free: 1-877-820-7831
Passcode: 982280#

Webinar Link: https://cohcpf.adobeconnect.com/evvco/

Subcommittees

Training & Communications

Purpose: The purpose of this subcommittee is to identify issues with current communication strategies and develop solutions to help provide information regarding the implementation of Electronic Visit Verification (EVV) to community members. In addition, this subcommittee will help develop strategies for the effective ongoing training of community members for the EVV system.

The EVV Training & Communications Subcommittee meets on the last Wednesday of every month, starting with a kickoff meeting on April 17, 2018.

Meeting Information:

October 30, 2019 - 10:30 - 11:30 am
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor, Conference Room 7B (space is limited)
Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes
Agenda - October 30, 2019 Agenda - September 25, 2019 Agenda - August 28, 2019 Agenda - July 31, 2019 Agenda - February 27, 2019 Agenda - January 30, 2019 Agenda - November 28, 2018 Agenda - October 31, 2018 Agenda - September 26, 2018 Agenda - August 29, 2018 Agenda - July 25, 2018 Agenda - May 30, 2018	Subcommittee Presentation - July 25, 2018 Subcommittee Presentation - May 30, 2018	DRAFT - EVV Provider Survey Input - August 2018 Interactive Feedback Activity - July 25, 2018 Minutes - May 30, 2018

Participant Directed Services & Family Caregiver

Purpose: The purpose of this subcommittee is to provide input related to the application of an Electronic Visit Verification (EVV) system for members who utilize participant directed service delivery options and develop recommendations, within the parameters of section 12006 of the 21st Century Cures Act, for Colorado’s implementation of EVV.

The EVV Participant Directed Services & Family Caregiver Subcommittee meets the last Tuesday of every month, resuming August 28, 2018

Meeting Information:

October 29, 2019 - 10:30 am - 12:00 pm
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor - Room 7B (space is limited)
Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes & Handouts
Agenda - October 29, 2019 Agenda - September 24, 2019 Agenda - August 27, 2019 Agenda - July 30, 2019 Agenda - June 25, 2019 Agenda - April 30, 2019 Agenda - February 26, 2019 Agenda - January 29, 2019 Agenda - October 30, 2018 Agenda - September 25, 2018 Agenda - August 28, 2018 Agenda - June 26, 2018	Subcommittee Presentation - September 25, 2018 DRAFT Participant Directed Services Fact Sheet - August 2018 Subcommittee Presentation - June 26, 2018	Stakeholder Recommendations - January 2019 Minutes - June 26, 2018

Privacy

Purpose: The purpose of this subcommittee is to identify issues related to privacy with the implementation of an Electronic Visit Verification (EVV) system and to provide the Department reasonable recommendations to ensure the privacy of Medicaid members within the parameters of section 12006 of the 21st Century Cures Act.

Agendas	Presentations	Meeting Notes
Agenda - February 7, 2019 Agenda - December 6, 2018 Agenda - October 4, 2018		Minutes - June 14, 2018

System

Purpose: The purpose of this subcommittee is to discuss business rules that will inform the configuration of the Electronic Visit Verification (EVV) system to meet the needs of community stakeholders within the parameters established by section 12006 of the 21st Century Cures Act. This subcommittee was previously named System Design Subcommittee - the name was changed to clarify focus of subcommittee goals.

The EVV System Subcommittee meets the second Wednesday of every month, resuming August 8, 2018.

Meeting Information:

November 13, 2019 - 2:00 - 3:00 pm
303 E. 17th Avenue, Denver, CO 80203 - 7th Floor - room 7A (space is limited)

Conference call line: Local: 720-279-0026 Toll Free: 1-877-820-7831 passcode: 869804#

Agendas	Presentations	Meeting Notes
Agenda - November 13, 2019 Agenda - October 9, 2019 Agenda - August 14, 2019 Agenda - July 10, 2019 Agenda - June 12, 2019 Agenda - May 8, 2019 Agenda - February 13, 2019 Agenda - October 10, 2018 Agenda - September 12, 2018 Agenda - August 8, 2018 Agenda - June 13, 2018		Minutes - June 13, 2018

Resources

EVV@state.co.us
(855) 871-8780

Reasonable accommodations for the meetings will be provided upon request for persons with disabilities.
Please contact EVV@state.co.us or 303-866-6265, at least one week prior to the scheduled meeting to make arrangements.