Revenue Online is one way in which citizens can conveniently and securely conduct business with the Department of Revenue on their computers, laptops, smartphones and tablets. The information available in Revenue Online does not represent the entirety of your information with the Department of Revenue, but the service makes it possible for you to manage your accounts without the need to contact the department by phone or by email, or go to a service office. If you are having technical difficulty with any Revenue Online service we recommend updating your browser to the most recent version.
The following is a summary of services available:
International Registration Plan
Consumer Use Tax
Retail Marijuana Sales Tax
Retail Marijuana Excise Tax
Retailer's Use Tax
For All Income, Sales, Use, Withholding and Fuel Taxes
Other tax-related information and additional online services are available by visiting www.TaxColorado.com.
You can also visit our Taxation Quick Answers page to view additional frequently-asked tax questions.
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To view the Help section specifically for IRP, please click here.
Navigating in Revenue Online
When you login to Revenue Online, you will come to your main My Accounts screen which displays your basic customer-level information and a list of the accounts that you can manage online. From here you can view a summary of all of your accounts, any balances due, and some customer-level services like managing your profile.
Note: Many of our online services exist at the account-level. If you click on the hyperlink (the account number in blue) for one of your accounts, you will be brought to a similar screen with details on that account and a broader list of services available.
For example: if you want to amend your individual income tax return; from the My Accounts screen you will click on the link for your individual income account. You are now viewing your individual income tax account and should see a list of income tax returns the Department of Revenue has processed. You will find the link for Amend Return on the left side of the screen. Click on it and it will give you the list of returns available for amendment. For further information on navigating through Revenue Online, see below.
Color-coded Textboxes and Fields
As you begin to fill out forms and enter data in Revenue Online, you will notice that textboxes, drop-down-lists, checkboxes, and other such items are shaded different colors for easy recognition. These colors translate as follows:
White field with Orange Flag: Required, you will need to fill in these fields before you submit or save
White field, no flag: Optional, enabled for your input but not required
Grey field: View only, you will not be able to change or enter data into this field
Red field with Red Flag: Error, place cursor over the field for Tip Tool
Blue Outline: Helps you locate the cursor
Note: View Only pages or screens, such as Saved records, will have a "Change" or "Edit" button that will enable you to enter additional or new data.
There is a form field color guide at the bottom of the page.
The navigation bar located in the light blue Taxpayer Account banner at the top of the page provides easy access back to the My Accounts or the Home pages in Revenue Online.
Active Links to Information
Blue underlined links, such as View My Return, File Now, or Pay Now will allow you to take that action. Information is also presented under tabs such as Last 12 Months, Last 24 Months or All Available. You may click on these tabs to see different views of the information in your tax account.
To create a Login ID and Password to access your account in Revenue Online, the system will ask you for your name, ID number (Social Security Number, FEIN, Colorado Account Number, ITIN, etc.), email address, and phone number. It will verify your information and then ask you to create your own Login ID, Password, select a secret question and provide the answer to that question. Finally, it will ask for details from your most recent account activity, such as figures from your income tax or sales tax return, for example. It will verify the information you enter against the account that you are trying to access. When you click the Submit button, you will get a message on the screen telling you that your request will be processed. That message provides a confirmation number, but the confirmation number does not get you into Revenue Online. The confirmation number is provided in case you have problems getting into Revenue Online. You can give that number to a Department of Revenue representative when you contact the department for assistance with Revenue Online.
It's important that you carefully enter your email address when you sign up for account access. Your Authorization Code to log in to Revenue Online will be sent to the email address you entered. Check your email to see whether you have successfully completed the Revenue Online Sign Up process. You may need to check your email Junk folder because your email system may not recognize the department as a safe sender to your email box. If your Sign Up is successful, you will see an email with the subject line Colorado Department of Revenue - Revenue Online Account Access Complete.
Authorization Code: You will need the Authorization Code contained in that email message to login to Revenue Online the first time. After the first time you log in, you will need only the Login ID and Password. If you do not receive an Authorization Code by email, either the email is in your Junk email folder, or the information you entered during the Sign Up process does not match what is in your account with the department. Be sure you carefully enter the information that is requested during the Sign Up process. For example, if you are trying to sign up for sales tax account access and you select State Sales Tax Amount in Step 3, that is NOT the total amount owed. That is the total amount in the STATE column of your sales tax return. Entering the wrong figures will result in an unsuccessful Sign Up request.
If the option that you are looking for is not listed, it may exist on a different screen. If you are on the main My Accounts screen, try clicking on one of your accounts to view its detail. There will also be an expanded list of services on the left side of the screen.
If you are viewing an account's detail, try clicking on Return to Home Page and see if the service is available at the customer-level.
If you do not see the service available anywhere, it is possible that your account does not qualify for that service for any number of reasons. Contact the Department of Revenue to complete your transaction.
Users, by default, are only given access to the account that they validated against when they originally signed-up. If there is an account that isn't listed, you can click on My Profile listed on the left side of the screen, and then click on the Account Access tab. Click on the Add link to give a user access to that account. Only Master-level users can give users access to additional accounts.
Note: If you do not see your account listed, it does not mean that the account does not exist.
Only corrected, valid 1099-G amounts will be shown. Note that depending on when the refund was claimed and other circumstances related to the review of the claim, a 2009 refund, for example, may be issued in 2011.
This option lists your payment history for the accounts that you have access to on Revenue Online. In addition to payments, you will also see any credits that you are carrying forward from a previous return to be applied to a future return.
If a payment is transferred to another tax type in your account (for example, from individual income tax to sales tax), that payment will not appear under your individual income tax.
Revenue Online allows certain users to request payment plans for past due amounts on their account. If the Department of Revenue is already taking action to collect these outstanding debts, such as sending the amount to collections, you may be unable to setup a payment plan.
If the amount due is less than $50 or results in two months of installments, you must pay the tax and cannot set up a payment plan for that amount.
If your email address changes or you want email notifications regarding your account to go to a different email address, you may change the address by clicking on the My Profile link listed on the left side of the screen. The Department of Revenue does not share your email address, and you will only get email confirmations and notices that you have specifically requested.
Up to 5 protests may be filed on a single Letter ID. The letter ID is located in the upper right corner of any correspondence that you get from the Department of Revenue. For married and filing jointly, protests may only be made by the primary filer, usually the first person listed on your return.
By submitting a protest online, you do not need to mail a protest. Please include all documentation online with the protest. Files are limited to 2MB each, and users can submit up to 5 documents for each file type listed in the drop down menu. Users can upload files with the following extensions only: .pdf, .tif, .jpg, .xls, .xlsx.
Protests are worked in the order they are received. Simply submitting a protest request does not immediately stop activity on your account (ex. penalty and interest, collection, etc.).
You may want to allow a relative or tax professional to view your tax account and manage certain aspects of the account, such a file a return on your behalf or make tax payments. To do that, you must Login to your account and add the "third party" to your account.
On the left side of the screen, click My Profile. You will be on the Profile page. This page offers two choices of login types on the left side of the page: Add Third Party and Add New Login.
Third Party LoginsThird party logins are for a relative, significant other, or tax professional that has their own Revenue Online account.
With Third Party Logins, when the person to whom you gave access logs into their own
Revenue Online account, they will see your account information under the tab labeled Other Taxpayer's Accounts. The Third Party access
requires an existing Revenue Online Login ID.
New Logins New logins can be used by a business that will have more than one person accessing the business account. There may be more than one person in the office or associated with the account who needs to access the account. NOTE: If you choose the Add New Login, the person you are setting up for that does not need to have an existing Revenue Online account. That's because adding a Login is the same as creating a new Login ID and Password for Revenue Online. Therefore, New Login access is similar to the Sign Up process but it is done through the Profile page and Manage Logins in an existing account. You will be asked to create a Login ID and Password for the person to whom you are giving access. If a relative or tax professional does not have a Colorado tax account but you want that person to have access to your account in Revenue Online, you could sign that person up with New Login access.
With New Logins, the person to whom you gave this access sees only your account
information when they log into your Revenue Online account. If that person has been granted access to another person's account information, they must use a
separate Login ID and Password to access the other account.
Login Listings In the Profile page, under the Manage Logins tab (middle of page, within the medium blue bar) the Logins tab is the default display. It lists all the Login IDs of persons to whom you have given Third Party or New Login access.
The tab labeled Access to My Accounts shows account Names, Account Type (tax type) and Access Level that each Login and Third Party in your account.
The Settings tab allows you to indicate whether you will allow others to have login or Third Party Access to your account and you can set the default level of access you will allow.
The tab that is open or that you have clicked on is highlighted in a lighter blue color. The
tab Access to My Accounts will be there even if you have not yet set up Web Logins to allow others to access your account. It will contain the
tax types within your own account that you can access. If you are the only person with access to the account, your Login ID is listed here. When more account access is added,
those Web Login IDs will be listed under this tab. Both New Logins and Third Party Logins will appear on this page.
This is similar for removing Logins.
NOTE: Even if you uncheck an Access Level checkbox for a Login or Third Party that you originally set up for Account Access, the Login ID of the person who, at one time, had access to your account will remain in the listing. But the "Active" checkbox will now be unchecked.
e-Filer Attachments (what had previously been done exclusively with the DR 1778 e-Filer Attachment paper form) may
be uploaded into Revenue Online without logging into a taxpayer’s account.
The document(s) will be added to the taxpayer’s account (internal DOR system) the next business day. Because you do not
need to be logged into a Revenue Online account to submit an e-Filer Attachment, the request will not be shown in Revenue Online.
The Colorado Department of Revenue has a convenient and secure method of submitting withholding (1099/W-2G, W-2) annual reconciliation files online. In 2012, Revenue Online replaces the Withholding On-line (WHO) system.
All 1099/W-2G (with Colorado withholding) and W-2 payers with more than 250 payees are required to file electronically. We accept the IRS Pub 1220 format for 1099/W-2Gs and the SSA EFW2 format for W-2s.
Before you start using Revenue Online for annual reconciliations, you must register to be a Withholding Submitter.
Revenue Online: www.Colorado.gov/RevenueOnline
You register only once. There are no passwords for withholding submitters. You will input your own Submitter Information that you will use whether you are submitting withholding files for your own business or as a third party for tax clients. This is a new system and all submitters are required to register at least five days prior to uploading files. The registration process is completed overnight in most cases. However, it may take up to five business days to complete.
Third party submitters may register as the submitter and submit as many files as needed using the same Submitter Name. Files with multiple businesses contained in them are also accepted.
After your Submitter Name and information are approved, you can use either of these links on the home page:
For W-2s, the electronic file must be IRS Format 1220 or CDOR-EFW2. The RA record on the file MUST match what you enter as the Submitter Information in Revenue Online.
With manual entries (you type them in), you may save your work in Revenue Online and go back later if you are interrupted. When you save, be sure to write down the 6-digit confirmation code so you can go back later in
Again, payers with more than 250 payees must file electronically. Those with fewer than 250 payees may Submit a Manual Withholding File through Revenue Online. If you are unable to submit documents online, CDs are no longer accepted. Please send paper W-2s/1099s/W-2Gs by traceable mail.
Paper documents are due Feb. 28.
Extend your deadline to March 31 by filing electronically.
If you have any additional questions, see the Annual Withholding Reconciliation information. If you need further assistance, please contact the Department of Revenue Discovery Section at 303-205-8292, option 7.
Once you set up a Login ID and Password to access your Colorado tax account through Revenue Online, you may send questions to department staff about your account.
The messages you send to and from the Department of Revenue are secure -- you must access your Revenue Online account to send messages and view responses from the department.
Learn more about how to submit a message.
If you have a question about your tax filing or general tax-related questions, please contact the Colorado Dept. of Revenue's Tax Assistance Hotline by calling: (303) 238-SERV (7378).
You can also find tax filing and general information under Quick Answers on the Colorado Taxation Web site, www.TaxColorado.com
EFT Stands for Electronic Funds Transfer to make electronic tax payments. Help can be found at Electronic Funds Transfer - Frequently Asked Questions