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COLORADO STATE ARCHIVES  -  SCHOOL DISTRICT RECORDS
SCHEDULE 9
INSTRUCTION RECORDS

General Description:  Records generally relating to the teaching instruction efforts that occur within the school district.  The specified retention period applies to the information contained within the record, regardless of the physical format of the record (paper, microfilm, computer disk or tape, optical disk, etc.).

Duplicate Copies:  Provided that no retention period is specified for duplicate copies, retain those that are created for administrative purposes for 1 year, and retain those created for convenience or reference purposes until no longer needed or for 1 year, whichever is first.  Duplicate copies should not be retained longer than the record copy.
  1. DISTRICT TEST SCORES (STATE AND FEDERAL MANDATED) that reflect student academic achievement.

Retention:                   Permanent

 

  1. TEXTBOOK INVENTORY of instructional books that are used in the classroom.

Retention:                   Retain until superceded + 1 year

 

  1. TEACHER’S GRADE BOOKS that record the daily and term grades for each student.

Retention:  

1 year + current provided term grades are recorded to the permanent student record

                         

  1. APPLICATION FOR APPROVAL FOR MATCHING FEDERAL FUNDS TO TRAIN DRIVER EDUCATION TEACHERS

Retention:                   3 years + current

 

  1. APPLICATION FOR FEDERAL MATCHING FUNDS TO PURCHASE DRIVER EDUCATION SIMULATION EQUIPMENT

Retention:                   3 years + current

 

  1. COUNSELOR RECORDS that are used to counsel a student on specific and general aptitudes, and areas of student interest.

Retention:                   3 years + current

 

  1. TEACHER PREP PLANS completed by the classroom teacher that identify the weekly educational objectives and/or goals of each class instruction period.

Retention:                   Until no longer needed

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