12-1. Control Files 
                 Control registers pertaining to requisitions and work orders for
                 printing, binding and duplicating services.

                 Retention
                    Record copy:         Retain by agency for 3 years and then
                                         destroy.

                    Duplicate copies:    Retain for 1 year and then destroy.


12-2. Plate, Negatives, and Art Work Files
                 Basic information and materials used to produce a printing
                 request.

                 Retention
                    Record copy:         Retain until administrative need ends and
                                         then destroy or return to customer.

                    Duplicate copies:    Retain until administrative need ends and
                                         then destroy.


12-3. Printing Project Files
                 Job or project records containing papers and data pertaining to
                 planning and execution of printing, binding, duplication, and
                 distribution jobs.

                 Retention
                    Record copy:         Retain by agency for 2 years and then
                                         destroy.

                    Duplicate copies:    Retain by agency for 1 year after completion
                                         of job and then destroy.

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last modified 8/1/2010