Colorado State Archives
Records Management Manual
State Government Agencies (Part I - Schedules 1-7 and
9-16):
The General Records Schedules have been expanded to
include most records which are common to most state government
agencies, except higher education agencies.
Higher Education Agencies
(Part I - Schedule 8): Schedule 8 is applicable only
to higher education agencies and includes all records series
common to most higher education agencies.
Both Manuals:
Include general guidelines on technology record keeping formats, i.e.
optical disk and e-mail. We also provide instructions for identifying
and developing a schedule for your "unique" records. The
Introduction, Records Scheduling and Disposal Procedures
and Standards, and Part II - Appendices apply to
all state and higher education agencies.
Agency
Specific and Unique Schedules
Please
contact
us if you have any questions. Thank you.
NOTE: NO RECORD SHALL BE DESTROYED
UNDER THIS SCHEDULE AUTHORITY SO LONG AS IT PERTAINS TO ANY PENDING
LEGAL CASE, CLAIM, ACTION OR AUDIT.
Table of Contents
Introduction
Records Scheduling and Disposal - Procedures and Standards
Part I - Schedules
Schedule 1 - Administrative Records
Schedule
2 - Budgeting Records
Schedule
3 - Cartographic Records
Schedule
4 - Communications Records
Schedule
5 - Data Processing Records
Schedule
6 - Facility Management Records
Schedule
7 - Financial Records
Schedule
8 - Higher Education Records
Schedule
9 - Motor Pool Maintenance and Operations Records
Schedule
10 - Payroll Records
Schedule
11 - Personnel Records
Schedule
12 - Printing Records
Schedule 13 - **Deleted Section** (Purchasing Records now covered
under Schedule 7)
Schedule
14 - Property Records
Schedule
15 - Public Affairs Records
Schedule
16 - Security Services Records
Schedule
17 - District Attorney Records
Part II - Appendices
A. Archival Records Storage - Permanent Records
B.
Records Center Storage - Non-Permanent (Temporary) Records
C.
Electronic Messaging Guidelines (E-Mail)
D.
Optical Disk: Policy Statement and Recommended Practices
E.
Purchase Guide - Where to Buy Archives Supplies
F.
Microfilming Information
G.
Methods of Records Destruction
H.
Instructions for Records/Information Inventory Report
I.
Standards for Record Transfers
Part III - Forms (downloadable Word format - see
instructions)
Instructions:
Left click on the link to open, complete and print online;
or, right click on the link to save, open, complete and print
off-line.
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