Colorado State Archives - Colorado Municipal Records Retention Schedule

Colorado
Model Municipal Records
Retention Schedule

ACKNOWLEDGEMENTS

The Model Municipal Records Retention Schedule was made possible through a cooperative venture. A group of Weld County, Colorado municipalities recognized the need for a comprehensive records retention schedule that could be used by any small Colorado municipality and joined forces to fund and support the project.

Funding for the project was provided by 11 Weld County municipalities: the Town of Eaton, the City of Fort Lupton, the Town of Garden City, the Town of Gilcrest, the City of Greeley, the Town of Hudson, the Town of Johnstown, the Town of Keenesburg, the Town of Mead, the Town of Milliken and the Town of Windsor.

The following municipal clerks and their municipalities contributed to the success of the year-long project: Chris Bagley, Town of Eaton; Linda Salas, Town of Erie; Barbara Rodgers, City of Fort Lupton; Janice Walter, Town of Garden City; Linda Smith, Town of Gilcrest; Betsy Holder, City of Greeley; Judy Larson, Town of Hudson; Diana Seele, Town of Johnstown; Cheryl Jesser, Town of Keenesburg; Judy Hegwood, Town of Mead; Nanette Fornof, Town of Milliken (project coordinator for the municipalities); and Cathy Kennedy, Town of Windsor. Other staff members from the Towns of Milliken and Windsor and the City of Greeley participated in benchmark records inventories and interviews conducted by the project consultant.

The project would not have been possible without the continued support, cooperation and assistance of Terry Ketelsen, State Archivist for the State of Colorado and Karen Zoltenko, Deputy State Archivist for the State of Colorado. Don Sandoval, Regional Manager for the State of Colorado, Department of Local Affairs, Office of Field Services, also provided continuing encouragement and advice throughout the project. Tony Adams, CRM, Director of the Wyoming State Archives and Carol Intlekofer, City Clerk, City of Cheyenne, Wyoming, provided valuable assistance during the initial stages of the project. Chuck Schiell, CRM, records management consultant for the Town of Erie, and Betsy Holder and Russell Lenhart of the Greeley City Clerk's Office, are owed a special debt of gratitude for their detailed reviews of the preliminary draft of the Model Municipal Retention Schedule and their helpful suggestions.

This document would not have been possible without the earlier work accomplished by the Colorado Municipal Clerks' Association and numerous municipal clerks who developed in 1992 and updated in 1999 the Guidelines for the Retention of Municipal Records in Colorado, which established a solid foundation for creation of a model municipal records retention schedule.

The Model Municipal Records Retention Schedule became a reality through the dedicated efforts of Molly J. Davis, CRM, CMC, records management consultant specializing in local government records in Colorado.

Funding for This Project Provided by the Following Weld County, Colorado Municipalities:

Town of Eaton
City of Fort Lupton
Town of Garden City
Town of Gilcrest
City of Greeley
Town of Hudson
Town of Johnstown
Town of Keenesburg
Town of Mead
Town of Milliken
Town of Windsor

For questions regarding the
Colorado Model Municipal Records Retention Schedule, please contact the office of the State Archivist at 303-866-2055

Prepared by:

Molly J. Davis, CRM,
Records Management Consultant
P.O. Box 1546
Fort Collins, CO 80522-1546
970-482-1303

Published by:

Colorado Code Publishing Company
323 West Drake Road, Suite 200
Fort Collins, CO 80526-8115
800-352-9229
COLOCODE@FRII.COM