INTRODUCTION
Preface &
How to Use the
Colorado Municipal Records Retention Schedule
Note: The
Index is the key
to locating records in this document.
Schedule 05.
Building and Structure Records
05.010 Address History Files
05.020
Applications for Building Permits
05.030 Building
and Demolition Permits
05.040 Building
Review Board Case Files
05.050
Certificates of Occupancy
05.060
Construction Drawings and Plans
05.070 Inspection
Records
05.080 Registers
and Ledgers – Building Permits
05.090 Signs –
Construction and Installation
Schedule 10.
Cemetery Records
10.010 Burial Records
10.020 Cemetery
Boundary and Lot Records
10.030 Cemetery
Financial Records
Schedule 15.
Election Records
15.010 Absentee Voter Records
15.020 Ballot
Issue Comments
15.030 Ballots
15.040 Campaign
Reports and Statements
15.050 Complaints
and Supporting Documentation – H.A.V.A.
15.060
Coordinated Election Records
15.070 Election
Equipment Records
15.080 Election
History Files
15.090 Election
Judges Records
15.100 Mail
Ballot Election Records
15.110 Maps –
Election
15.120 Nomination
Records
15.130 Notices of
Election
15.140 Oaths and
Affidavits
15.150 Petitions
– Ballot Measures and Recall
15.160 Polling
Records
15.170 Receipts
and Accounting Forms
15.180
Surveillance Recordings – Election Areas
15.190 Tabulation
and Election Certification Records
Schedule 20.
Entities Appointed by Municipality
20.010 Agendas and Supporting
Documentation
20.020
Appointments and Resignations
20.030 Bylaws
20.040 Goals and
Work Plans
20.050 Member
Lists
20.060 Minutes
and Supporting Documentation
20.070 Notices –
Meetings
20.080 Oaths of
Office
20.090
Recommendations, Findings and Supporting Documentation
20.100 Recordings
of Meetings
Schedule 25.
Environmental Records
25.010 Environmental Monitoring and
Review
25.020 Hazardous
Waste Storage and Transport Records
25.030 Material
Safety Data Sheets (MSDS)
25.040 S.A.R.A.
Tier II Reports – Submitting Facility's Copy
25.050 Storage
Tanks – Regulated Substances
25.060 Toxic
Sites
Schedule 30.
Financial Records
30.010 Accounts Payable (A/P)
Records
30.020 Accounts
Receivable (A/R) Records
30.030 Asset
Records
30.040 Audit
Records
30.050 Bank
Records
30.060 Bankruptcy
and Foreclosure Records
30.070 Bond Issue
Records
30.080 Budget
Records
30.090 Fee and
Rate Schedules and Supporting Documentation
30.100 Financial
Guarantees
30.110 Franchise
Records
30.120 Grant
Records
30.130
Improvement District Records
30.140 Investment
Records
30.150 Ledgers
and Journals
30.160 Loan
Records
30.170 Purchasing
Records
30.180 Rebate
Program Records
30.190 Tax
Collection Records
30.200 Tax
Reporting Records
30.210 Utility
Billing
Schedule 35.
Fleet and Equipment Records
35.010 Equipment Records in General
35.020 Fuel Use
Records
35.030
Maintenance and Safety Records – Vehicles and Equipment
Schedule 40.
General Administrative Records
40.010 Administrative Proceedings
Records
40.020 Affidavits
of Publication
40.030 Agreements
and Contracts
40.040 Awards and
Honors
40.050 Calendars
40.060 Charters
and Supporting Documentation
40.070 Code Book
Records
40.080 Committees
– Internal
40.090
Complaints, Routine Service Requests and Nonbinding
Petitions
40.100
Correspondence and General Documentation
40.110 Event
Records
40.120 External
Groups and Agencies
40.130 Forms –
Blank
40.140
Housekeeping Files
40.150
Intellectual Property Records
40.160
Legislation and Regulatory Actions – External
40.170 Mailing
and Distribution Records
40.180 Maps,
Drawings and Supporting Documentation
40.190 Maps –
Informational
40.200 Open
Records Requests and Supporting Documentation
40.210
Organization Files
40.220 Policies
and Procedures Documentation
40.230 Program
Records
40.240 Project
Files
40.250 Public
Relations Records
40.260
Publications
40.270 Records
Finding Aids
40.280 Reference
Files
40.290 Reports
40.300 Retention
Schedules and Compliance Certificates
40.310 Rules,
Regulations and Standards
40.320 Special
District Records
40.330 Studies,
Plans and Reports
40.340 Surveys
Conducted by Municipalities
40.350
Worksheets, Drafts and Other Preliminary Working Material
Schedule 45.
Governing Body Records
45.010 Agendas and Supporting
Documentation
45.020
Appointments
45.030 Bylaws
45.040 Committee
Records – Governing Body
45.050 Goals and
Work Plans
45.060 Governing
Body as Another Decision-Making Body
45.070 List of
Members
45.080 Member
Records
45.090 Minutes
and Supporting Documentation
45.100 Notes
Taken at Meetings
45.110 Notices of
Meetings
45.120 Ordinances
and Supporting Documentation
45.130
Proclamations
45.140 Recordings
of Meetings
45.150 Removal
From Office – Initiated by Governing Body
45.160
Resolutions and Supporting Documentation
Schedule 50.
Historic Preservation Records
50.010 Archaeological and Historical
Site Records
50.020 Community
and Municipal Histories
50.030 Community
Records
50.040 Landmark
and Historic Designation
50.050 Newspapers
and News Clippings – Local
50.060
Photographic Records with Historical Value
50.070 Records
Older Than 1900
50.080 Scrapbooks
Schedule 55.
Information Technology and Communication Systems Records
55.010 Communication Systems Records
55.020 Computer
System Records
55.030 Disaster
Preparedness and Recovery Plans – IT
55.040 Electronic
Records in General
55.050
Electronically Stored Information (ESI) Data Maps
55.060 Project
Records – Information Technology and Communication Systems
55.070 Television
System Records – Municipally Operated
55.080 Website
and Intranet Records
Schedule 60.
Infrastructure Records
60.010 Electric
Service
60.020 Locate
Requests
60.030 Solid
Waste Management
60.040 Stormwater
Drainage System Records
60.050 Street and
Traffic Operations Records
60.060
Transportation System Records
60.070 Vacations
– Street, Alley and Right-of-Way
60.080 Water and
Sewer Distribution and Storage System Records
60.090 Water and
Sewer Treatment System Records
60.100 Water
Source of Supply Records
Schedule 65.
Land Use and Planning Records
65.010 Annexation Case Files
65.020 Census and
Population Records
65.030
Development Case Files
65.040 Economic
Development Records
65.050 Referrals
From Other Jurisdictions
65.060 Variance
and Exemption Case Files
65.070 Violations
– Land Use Code
65.080 Zoning
Records
SCHEDULE 70.
Library and Museum Records
70.010 Library
Records
70.020 Museum
Records
Schedule 75.
Licenses and Permits
75.010 Bonds – Licenses and Permits
75.020 Licenses
and Permits – Issued by the Municipality
75.030 Licenses ,
Permits and Supporting Documentation – Issued to the
Municipality
75.040 Registers
– Licenses and Permits
Schedule 80.
Litigation and Legal Counsel Records
80.010 Claims
80.020 Criminal
Case Files
80.030 Legal
Communications
80.040 Litigation
Case Records
Schedule 85.
Municipal Court Records
85.010 Appeal Records
85.020 Bonds and
Supporting Documentation – Court
85.030 Case Files
85.040 Docket
Sheets
85.050 Evidence
85.060 Jury
Records
85.070 Probation
Files
85.080 Recordings
of Court Proceedings
85.090 Registers
and Indexes
85.100 Warrants
Schedule 90.
Personnel Records
90.010 Affirmative Action Records
90.020 Agreements
and Contracts – Employment
90.030 Benefit
Records
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