Colorado State Archives
Records Management
Services
The Colorado State Archives, a section of the
Division of Information Technologies (DOIT), is authorized by statute
to prepare retention and disposition schedules for state agencies,
cities and counties, school districts and special districts in
Colorado. These schedules authorize legal destruction of records that
are no longer of value to the agency, and they advise agency officials
as to which records must be retained permanently.
- State
Agency Records Management Manual
The State Archivist has prepared general
retention and disposition schedules that give state agencies the legal
authorization to retain and dispose of common kinds of records created
by state government. The schedules list the permanently valuable
records that should be retained and properly protected. They also
provide the timetables that will allow agency officials to legally
dispose of records of non-permanent value. The
Records Management Manual
is available online to state agency and higher education
officials. For records that are
not included in the manual, state
agencies must develop retention schedules with the archives to
authorize legal retention and destruction of those records. We
encourage state agencies to contact the State Archives for any
specific questions about records retention.
-
2003 Colorado Municipal Records Retention Schedule
The Colorado State Archives has also developed
the
Model Municipal Retention Schedule.
Municipalities can elect to adopt the retention schedule. Once they
have adopted the schedule and received State Archives approval, they
can legally destroy records of non-permanent value.
County government records, school district
records and special district records are also managed by the State
Archives. These entities must develop retention schedules specific to
their agency with the Colorado State Archives. Many records
management questions can be answered on our
Frequently Asked Questions
page.
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