Colorado State Archives
Records Management Services
management services historically provided by the Colorado State
Archives are currently undergoing remodeling and construction.
We encourage you to access the official State of Colorado
Records Management Manual at:
you need more in-depth assistance, please email us at email@example.com
with your question.
Please be sure to write “Records Retention Question” in
the subject/title box.
apologize for any inconvenience, but rest assured we will do our
best to solve these challenges for a better Colorado.
The way that agencies have been depositing
records at the Colorado State Archives is changing! As part of a
pilot project to develop an automated inventory system, the Archives
is accepting electronic Public Records Register data from agencies
when a deposit is made. We have interviewed numerous agencies and
the Archives staff to develop our new system that will hopefully be
easy for agencies to use and will result in a deposit and inventory
system that will be more efficient and customer friendly. For
further information, instructions and forms please go to:
The Colorado State Archives, a section of the
Division of Information Technologies (DOIT), is authorized by
statute to prepare retention and disposition schedules for state
agencies, cities and counties, school districts and special
districts in Colorado. These schedules authorize legal
destruction of records that are no longer of value to the agency,
and they advise agency officials as to which records must be
- State Agency Records
The State Archivist has prepared general
retention and disposition schedules that give state agencies the
legal authorization to retain and dispose of common kinds of records
created by state government. The schedules list the
permanently valuable records that should be retained and properly
protected. They also provide the timetables that will allow
agency officials to legally dispose of records of non-permanent
Records Management Manual
is available online to state agency and higher education
officials. For records
that are not included in the
manual, state agencies must develop retention schedules with the
archives to authorize legal retention and destruction of those
records. We encourage state agencies to contact the State
Archives for any specific questions about records retention.
Colorado Municipal Records Retention Schedule
The Colorado State Archives has also developed
Municipal Retention Schedule.
Municipalities can elect to adopt the retention schedule. Once
they have adopted the schedule and received State Archives approval,
they can legally destroy records of non-permanent value.
School District Records Management Manual
as well as a
Special Districts Records Retention Schedule
have now been developed.
Many records management questions can be
answered on our
Frequently Asked Questions
Comments & Requests |