GENERAL SUPPORT SERVICES PRESENTS:
Volume 2 : Number 2
The importance of a clear label on your micrographics submission
With over 3000 boxes of micrographic materials being stored, the importance of complete CD labeling becomes apparent. A typical storage box at the archives holds over 100 rolls of 16mm microfilm or nearly 150 CDs. When these records are retrieved 10 or 15 years from now, the accuracy of identifying what is on these materials will be largely determined by what is printed on the CD box. This is especially true with compact disks, where the jewel box is the only indication of what the CD contains since the information on the CD itself is not eye-readable.
A microfilm box or CD jewel box should be typically labeled like this:
COLORADO STATE ARCHIVES
Micrographics Quality Control Logs
Log number 00-001 – 00-976
07/01/99 – 06/30/00
If proper care is taken, the transfer and cataloging of records can be simple, whether on CD, microfilm or microfiche. Remember that the Colorado State Archives is always happy to answer any questions you may have concerning digital imaging, micrographic options and policies concerning the storage, access and retrieval of micrographic documents.
Colorado State Archives
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Last modified June 25, 2003