o If the refund covers
multiple payrolls, please use a separate line for each
payroll amount on the PERA spreadsheet. These amounts can be
combined on the PAW.
PERA one-times must be entered by Central Payroll. Write
them on the PAW along with the
1: Employee was incorrectly coded as a PERA Retiree.
o Refund: GTN 010 for time
o One-times: GTN 002 for 8%
of retirement gross for time period affected, GTN 003 for
amount of GTN 010 refunded.
2: Employee is not coded as a PERA Retiree, but should be.
o Refund: GTNs 002 and 003
for time period after retirement date.
o One-times: GTN 010 for
amount of GTN 003 refunded.
3 (Colleges only): Student employee was coded incorrectly;
PERA was taken from pay.
o Refund: GTNs 002, 003,
016 for time period affected.
Life Insurance – GTN 059
cannot be refunded. If the employee has overpaid, contact
the PERA Life provider, UNUM Provident, at 1-866-277-1649 to
ask about a direct refund.
Insurance – GTNs 241-244
As stated in the letter from Standard
Insurance, the AD&D portion of the premium is not
refundable. The AD&D amount for Basic Life (GTN 244) is
$0.90 per month and the AD&D amount for Optional Life (GTNs
241-243) is $0.02 per $1,000.00 of coverage per month (for
example $2.00 for $100,000.00). Please deduct these amounts
from the total premium paid when submitting a refund request
for Life Insurance Waiver of Premiums.
Life and Dental Insurances and Flex Spending Plans – GTNs
employee was incorrectly charged for insurances after
termination, please remember to request refunds for both
employee and state shares.
approval of these refunds is given by Yohannes Teshineh,
based on his benefits reconciliations.
Once W-2s run
in January, Central Payroll cannot refund these prior
year items: 457, 401k, 401a, federal tax, state tax, and
Any refunds of prior year pre-tax items will result in
issuance of a W-2C.