Office of the
      State Controller

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The COFRS Modernization Project is designed to replace the State's existing financial system infrastructure with a modern, web-enabled, vendor-hosted Enterprise Resource Planning (ERP) system.  It represents a significant increase in functionality, not only in the financial system, but in the ability to support programs through self-service, processing efficiency, and enhanced reporting.  Some of the major expansions of the COFRS application include electronic-procurement; grant opportunity identification, grant-application support, and integration to the financial system; and performance budgeting which supports budget preparation and integration to the financial system.

The target implementation date is July 1, 2014 and with this aggressive schedule, high levels of involvement are required of both State agencies.  The information below lays out the initial stages of the project, and we will update this website as the project progresses.

Business Scenario Meetings

Feedback Forms

Calendar of Events  (updated 1.29.13)
**Room assignments are subject to change due to space limitations or scheduling conflicts.  Please double check room assignments the evening before attending a session!!**

COFRS Modernization Project Press Release

COFRS Modernization Project Statement of Benefits

Contacts

Feedback Forms

*NEW*  Fit-Gap Walkthrough Presentation (4/3/13)  *NEW*

Budget Structures

Budget Coding Sample

Bullet List of Issues

Fit Gap Results with Open Action Items  
(Slides:249  Please print as a handout, two to a page)

Fit Gap Results without Open Action Items
(Slides: 58  Please print as a handout, two to a page)

Key Terminology by Module

Presentation Information
Information regarding Business Scenario and General Navigation training presentations

Project Initiation

Project Kick-off Presentation and Video;

Project Status

Prototyping

Workflow Questionnaires

Project Kick-off Presentation and Video

• Official Project Kick-Off Presentation (.pps) or Official Project Kick-Off Presentation

• Kick-Off Presentation Video - Part I

• Kick-Off Presentation Video - Part II

• Project Org Charts (updated 3.29.13)

Business Scenario Meetings
 

During the kick-off meeting you heard us refer to a CGI activity focused on the analysis of standard best practices. The activity consists on some basic introduction of the software for each functional area and a walk-through of the associated baseline business process scenarios. The purpose of this activity is for us to collectively determine the requirements of our new solution. We will work together to identify which activities are currently performed by the State, identify activities for future consideration and identify any State-specific activities not included in the list. We will then identify which business scenarios for which to create a prototype - the point to showcase those to us, and then for CGI to collect our feedback.

All agencies are encouraged to participate but the people most suited for the activity are the process Subject Matter Experts (SMEs).

Each day our CGI experts will cover different functions. While it makes sense to ensure your SMEs attend those functions in which you have current processes, we encourage you to ensure your SMEs attend all sessions. This will provide valuable insights for processes you may not have defined yet, but plan on doing in the future. 

Feedback Forms	Workflow Questionnaires
Business Scenario Meetings	Prototyping
Accounts Payable
Accounts Payable Feedback Form
Accounts Receivable
Accounts Receivable Feedback Form
Asset Management
Asset Management Feedback Form
Budget (Implementation)
Budget (Implementation) Feedback Form
Performance Budgeting (Formulation)
Performance Budgeting (Formulation) Feedback Form
Cost Accounting
Cost Accounting Feedback Form
Cost Allocation
Cost Allocation Feedback Form
General Accounting
General Accounting Feedback Form
Grant Lifecycle Management
Grant Lifecycle Management Feedback Form
Interfaces Overview
COFRS Interfaces (with Categories) (updated 1.15.13) COFRS Nightly Batch Interfaces In/Out (updated 12.3.12) Interfaces Questionnaire
Inventory Management
Inventory Management Feedback Form	Inventory Management Current Business Process
Procurement
Procurement Feedback Form	Procurement/VSS Workflow Questionnaire
Security and Workflow
Security and Workflow Feedback Form
Treasury Accounting
Treasury Accounting Feedback Form
Vendor Self Service
Vendor Self Service Feedback Form	Procurement/VSS Workflow Questionnaire

Calendar of Events (updated 1.29.13)

**Room assignments are subject to change due to space limitations or scheduling conflicts.  Please double check room assignments the evening before attending a session!!**

Printable Calendars
February

Presentation Information

Please be aware the project team has retained the CGI decks covering the business scenarios and general navigation tutorials. These decks, along with others that may be used in the future, contain CGI proprietary information and therefore cannot be posted to this site. However, all such materials are available upon demand. Please reach out to any of the project team members listed below, and we will be happy to deliver those documents to you. Finally, keep in mind, these documents may only be distributed to state employees working in an official capacity for the State of Colorado.

Contacts

Revised: April 10, 2013