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Request for Proposals

 The Town of Silverton is currently seeking 3 RFP's.  Please scroll down for complete descriptions.

  1. Exterior restoration of the visitors center;
  2. Campground Host for Molas Lake Campground; and
  3. Reservations Coordinator for Molas Lake Campground
 
 

REQUEST FOR PROPOSALS:

 EXTERIOR RESTORATION OF THE

SILVERTON VISITORS CENTER

 

 

The Town of Silverton, Colorado is accepting written, sealed proposals from persons, contractors, and businesses interested in providing carpentry and/or painting labor and related services for the exterior restoration of the Silverton Visitors Center. The work includes re-siding of four (4) roof dormers, the rehabilitation of select siding, flashing and trim and the complete preparation and painting of the exterior of the building. The work is scheduled for Spring/Summer 2014. Proposals for carpentry and painting may be submitted separately or together.

 

Complete scopes of work for the carpentry and painting phases may be obtained by contacting John Sites, Parks and Facilities Director, P.O. Box 250, 1360 Greene Street, Silverton, Colorado 81433, by telephone at (970) 946-6839, or e-mail.  Proposals must be received by 5:00 P.M. on Friday May, 2014 to be considered.

 

 

 

REQUEST FOR PROPOSALS:

 CAMP HOST FOR MOLAS LAKE CAMPGROUND


 

REQUEST FOR BID PROPOSALS

The Town of Silverton is accepting separate competitive bids for the contracted positions of Camp Host and Reservations Coordinator at Molas Lake Campground for the 2014 Summer Season.

 

Background

Molas Lake Campground (molaslake.com) is a town-owned facility that sits five miles South of Silverton along Highway 550.  The season runs from June 1 through September 30.  The campground has approximately forty-five campsites which vary in size and type from tent/walk-in to full-size RV.  The property is adjacent to the Weminuche Wilderness and the Colorado Trail.  The campsites are situated around a twenty-five acre lake/reservoir which is stocked with trout. Molas Lake Campground is rustic; there are no RV hookups, no internet service, limited cell-phone service, and generators are not permitted.  The elevation of Molas Lake Campground is approximately 10,500 feet.

 

Camp Host Duties

Check-in/out: the Camp Host will be provided information daily or as-needed from the Reservations Coordinator regarding arriving and/or departing visitors.  Reservations are made via the Molas Lake website, and are paid in advance; therefore cash-handling obligations are minimal. Check-in includes informing guests of their site location, providing information about Molas Lake and other nearby points of interest and amenities, and clarifying campground rules, including any campfire restrictions in effect.  So as to enable the flow of vehicles throughout the campground, the Camp Host will also verify vehicle size/length upon check-in, so as to ensure that vehicles conform to size requirements shown on the guest’s reservation.

Camp Store: the Camp host will operate a limited concession/store.  Items for sale and a cash bank will be provided by the Town.  Daily reconciliation and order requests will be forwarded from the Camp Host to town.

Other Services: the Camp Host may be required to issue fishing licenses and to facilitate watercraft rentals.

Free “Day Use”: The Camp Host will be required to monitor the no-fee “day use” area during its operating hours, and to keep day-use segregated from the fee-based campsites.

Cleaning and Maintenance: The campground has several concrete vault-style toilets which require daily or more frequent cleaning.  Supplies and equipment will be provided by Town.  The Camp Host will also be required to regularly patrol the campsite to clear it of litter and debris, and to remove trash to the central trash dumpster for removal. The token-operated shower building will also require daily cleaning.  Maintenance and repair to structures, plumbing, etc. will be conducted by Town Staff, though the Camp Host is expected to help staff to be apprised of maintenance needs.

Security and Night-Watch: The Camp Host is required to reside at the campground, either in the provided residence, or in the Camp Host’s own trailer, fifth-wheel, RV, etc.  This enables round-the-clock monitoring and security for the benefit of guests.  It is typical for after-hours obligations to be infrequent and minimal. Such obligations include enforcement of “quiet hours”, monitoring of late-arrivals, providing direction to arrivals who have not reserved space, and communicating any emergencies to San Juan County emergency dispatch via 911.

Other requirements: The Town will require evidence of $1 million in liability insurance coverage from the Camp Host, with the Town of Silverton named as additional-insured.

 

 

Instructions for Camp Host Applicants:

Kindly review the background information and submit any additional questions to BCarlson@silverton.co.us not later than 5pm, Monday, April 7, 2014.  Applicant questions will be compiled by Town of Silverton staff, and answers will be forwarded to all interested applicants, as well as posted on the Town Website (Silverton.co.us) on Wednesday, April 9, 2014.  

Final bid proposals are due by 5pm, Monday, April 14, 2014, and should include a brief resume and letter of interest, as well as answers to the following questions:

How many applicants or hosts are included in your proposal (i.e. single, single-plus-family member(s), partners, husband/wife, etc.)?

Do you have any physical limitations that would preclude any of the work-obligations detailed above?

Do you plan to bring pets or animals? Please provide detail.

Do you plan to stay in the Molas residence, in your own lodging, or some combination of both?

How much time off or time away from the campground do you request?  Do you anticipate being absent for any of the “overnight” shifts?  Please provide as much detail as possible, whether specific days/nights, anticipated number of days/nights per month, or total number of days/nights requested over the entire June 1 to September 30 season.

What is your total cash-compensation request for the four-month season?

 

KINDLY SUBMIT YOUR FINAL BID PROPOSAL VIA EMAIL TO: BCarlson@silverton.co.us not later than 5pm, Monday, April 14, 2014. 

 

April 9, 2014

 

Molas Lake Camp Host; Molas Lake Reservations Coordinator

Follow-up Questions to Requests for Proposals

 

What is the purpose of the camp-host insurance coverage?

The Town has its own insurance coverage, which mitigates risk arising from guest claims.  However, this coverage does not address any disputes that may arise between the Town and the Camp Host, such as property or other damages.  Therefore, camp-host insurance will address this risk, as well as protecting the camp host against claims filed by guests against the camp host.

 

Do you know of an insurance provider?  Can you estimate an insurance premium?

Since the Town’s insurance coverage is different from a typical individual or commercial policy, I do not have recommendations or estimates available.  It may be best to check with your homeowner’s or auto insurance carrier; inform them of the purpose of the coverage, that you seek $1 million in coverage for a four-month season, and that you wish to name the Town of Silverton as “additional insured”.  It may be helpful to then include the estimated premium in your cash-compensation request, so as to avoid that as an out-of-pocket expense. 

 

Is this position a Town Employee (W-2) or a Contractor (1099)? 

This is a contractor/1099 position.

 

How frequently will the camp host and/or reservations coordinator be paid?

Contractors will be paid semi-monthly via check on the second and fourth Tuesday of each month, or bi-weekly via direct deposit.

 

Can one submit “draws” against compensation?  What would be the turnaround time?

We do not anticipate the need for any advance compensation payments, and would prefer to avoid such a scenario.

 

Does the residence have electricity?  Is it furnished?

Yes to both questions.  It is a modest residence, but is adequate for a couple.

 

May the Camp Host reside in his/her own RV, Fifth-Wheel, Camper, etc., rather than in the residence?

Yes, either or both would be fine.  The Town may also consider renting the residence to guests if the host wishes to provide his/her own residence.

 

Will my cell-phone work?  Will there be an internet connection?  What if there is an emergency?

Cell service is fairly reliable from the campground office, though it is not available elsewhere in the campground.  The Town is exploring the possibility of a satellite dish, which would enable internet connection.  The Town will provide a satellite phone, which will be limited to 911/emergency calls. 

 

Is there a vehicle available for daily use?

The Town is exploring the purchase of a pickup truck, an ATV, an electric vehicle, or some combination.  Applicants should indicate whether they have a suitable vehicle to use for camp host duties.  The Town will compensate for use of a host-owned vehicle.  Whether or not the host has an available vehicle will not be a decisive factor in our search for a camp host.

 

What are the check-in hours?  Store hours?

We hope to minimize late-night check-ins, so as to keep the campground peaceful in the evenings. Therefore we will ask to keep check-ins to 8pm or earlier, and to direct late check-ins to common areas near the entrance or near the camp office.  Store hours will likely be 7am to 7pm, though we will consider input from the camp host in setting hours.

 

Is there a training period required?

There is no formal training period, but there will likely be plenty of back-and-forth initially, as this is a new arrangement for the Town.  Town staff will be readily available to ensure a successful operation.

 

 

REQUEST FOR PROPOSALS:

 RESERVATIONS COORDINATOR FOR

MOLAS LAKE CAMPGROUND

 

Reservations Coordinator Duties:

The Reservations Coordinator will be responsible for monitoring the web-based campsite reservations, ensuring that sites are not over-booked, scrutinizing reservations for vehicle-length limitations, replying to telephone and email guest inquiries, and forwarding Reservations data to the Camp Host. 

Estimated time requirements are eight-to-fifteen hours per week.  Coordinator must provide his/her own computer and internet access, while the Town will provide a telephone or reimbursement for related costs. 

Anticipated campsite reservations revenue is from $30,000 to $45,000 per season. 

Instructions for Reservations Coordinator Applicants:

Kindly review the background information and submit any additional questions to BCarlson@silverton.co.us not later than 5pm, Monday, April 7, 2014.  Applicant questions will be compiled by Town of Silverton staff, and answers will be forwarded to all interested applicants, as well as posted on the Town Website (Silverton.co.us) on Wednesday, April 9, 2014.  

Final bid proposals are due by 5pm, Monday, April 14, 2014, and should include a brief resume and letter of interest, as well as a proposal for compensation, which may be expressed as an hourly fee, a percentage of campsite reservation revenues, or a total fee for the season. 

KINDLY SUBMIT YOUR FINAL BID PROPOSAL VIA EMAIL TO: BCarlson@silverton.co.us not later than 5pm, Monday, April 14, 2014.