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Agency Staff

WIC agency staff resources for agency staff

2014 State Meeting

2014 Colorado WIC State Meeting

October 23 - 24, 2014
Denver Marriott Tech Center
4900 South Syracuse Street, Denver
 
 
Use this link to reserve your room under the State Meeting pricing:  https://resweb.passkey.com/go/2014ColoradoWIC
 
For reservations made by phone, please use (877) 303-0104.
 

Quick Links:

 

Agenda

 
Thursday 10/23  
7:30 - 8:30 a.m. Meeting Registration
8:30 - 9 a.m. Welcome
9 - 10:30 a.m. Baby Behavior
10:30 - 11 a.m. Break
11 a.m. - noon Baby Behavior
noon -1 p.m. Lunch (Provided free to WIC employees)
1 - 2:15 p.m. Baby Behavior
2:15 - 2:45 p.m. Break
2:45 - 5 p.m. Baby Behavior
5 p.m. Adjourn
   
Friday 10/24  
8 - 9 a.m. Baby Behavior practical uses
9:15 - 10:30 a.m. Concurrent sessions:
         Interconception (General audience)
         Prediabetes/diabetes (High Risk audience)
         General Nutrition (General audience)
         Marijuana (General audience)
         Supervision/management (Directors and supervisors)
10:30 - 11 a.m. Break
11 - 11:15 a.m. Awards and recognition ceremony
11:15 a.m. - 12:30 p.m. General Session/Cosing Speaker
12:30 p.m. Adjourn
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

Poster Session Information

Poster Session Application pdf file

NOTE:  Due to the nature of the conference facilities this year, instead of having posters on display, all poster information will be printed on 8 ½ by 11 paper and included with program materials.  State office staff are available to help with layout and design and other technical assistance as needed.

Purpose:  Local agency staff are invited to share your agency’s success stories at the Colorado WIC 2014 State Meeting.  Local agencies are continually developing innovative educational materials, training tools, efficiency measures, partnerships with local community programs, and basically, original ways to conduct day-to-day WIC business.   Sharing your ideas benefits other agencies as they gather ideas and information to help them provide quality services to participants, plan for upcoming changes and run more effective programs.

The Poster Session provides an opportunity to share your agency activities in a visual display. Ideas of topics to share include:

  • Classes such as Cooking demos, Breastfeeding, Nutrition Ed, Lifestyle, Parenting, etc. (Please bring copies of handouts and class outlines)
  • Nutrition education materials
  • Breastfeeding support and promotion activities
  • WIC sponsored funding for special breastfeeding projects
  • Outreach projects
  • Community nutrition promotion projects
  • Community projects with other organizations such as EFNEP, Head Start, Prenatal Plus, Operation Frontline, etc.
  • Culturally diverse materials or classes
  • Caseload and/or clinic management
  • Ways your agency has dealt with unusual events (fires, floods, lengthy closures due to snow storms, road closures, etc.)
  • Staff training, development, and motivation
  • Local agency materials (bulletin board ideas, agency newsletters, handouts, forms, etc.)

Poster content
An effective poster should: 

  • Catch the viewer’s attention
  • Quickly acquaint the viewer with the basics of your subject, and
  • Tempt the viewer to learn more
  • Focus on a single message
  • Let graphs and images tell the story (use text sparingly)
  • Keep the sequence well-ordered and obvious

Presentation style tips:

  • Keep the information simple, but make your point
  • Strike a balance between giving either too much or too little information
  • Highlight the major points in a form that the viewer can absorb in a few minutes
  • DO NOT USE ALL CAPITAL LETTERS FOR TEXT. IT IS HARDER TO READ THAN
  • UPPER AND LOWER CASE
  • Emphasize important information using different font types and sizes, however too many colors or fonts can be distracting.  An effective poster is interesting without being too ostentatious. 

Poster Format & Size
Due to the nature of the conference facilities this year, instead of having posters on display, all poster information will be printed on 8 ½ by 11 paper and included with program materials.  State office staff are available to help with layout and design and other technical assistance as needed, or click here for templates. 

Application and deadlines
The deadline to submit the application form and the poster in electronic format is August 15, 2014. 

 

Templates for poster session cover page

 
 
 Poster2
 
 
Poster3 
 
 
Poster4 
 
 
 
Poster5 


2013 WIC Annual Report

AnnualReport 
 
 

 

To print the report:

 

NATFAN Pre-Food Package Rollout Results

 National

 Colorado

 

NATFAN Post-Food Package Rollout Results

Colorado

Pediatric Nutrition Surveillance System (PedNSS) Data

Each month WIC submits participant data to the Pediatric Nutrition Surveillance (PedNSS) data set and after the end of the year CDC complies the data into various reports. Reports from each year are available by clicking on the links below. These data reports are organized by clinic, county, local agency and state. Some of the indicators found in the reports include racial and ethnic distribution, age distribution, growth and anemia indicators, breastfeeding, TV viewing, and smoking in household.

If you use these numbers or tables for publications be sure to document and reference CDC Pediatric Nutrition Surveillance.
 

Clinic Tables
County Tables
Local Agency Tables
State Summary Tables
National Summary Tables

2005 pdf file

2005 pdf file

2005 pdf file

2005 pdf file

 

2006 pdf file 2006 pdf file 2006 pdf file 2006 pdf file  
2007 pdf file 2007 pdf file 2007 pdf file   2007 pdf file    
2008 pdf file 2008 pdf file 2008 pdf file 2008 pdf file  
2009 pdf file 2009 pdf file 2009 pdf file 2009 pdf file 2009 pdf file
2010 pdf file 2010 pdf file 2010 pdf file 2010 pdf file  
2011 pdf file 2011 pdf file 2011 pdf file 2011 pdf file  
 

 
Pregnancy Nutrition Surveillance System (PNSS)

 
 

2012 Pediatric Overweight/Obese Data

 
 
 

2013 Participant Satisfaction Survey Data

 


 Forms

 

Special Formula Orders

 

High Risk Counselors

VIDEO: Special Formulas webinar for High Risk Counselors

  

 Breastfeeding Resources 

 

Program Monitoring

 

Nutrition Education

 

WIC Outreach Materials

WIC Outreach Poster
 
 
WIC First Birthday flyer
 
 
WIC recruitment video
To use these videos on your own website or Facebook page, click on the link. When you open the YouTube page, click "share" and either copy the hyperlink code or the embed code. The hyperlink code allows you to create a link from text in a document, website or inside a Facebook post. The embed code allows you to add this to the code of your website.
 
WIC services brochure
 
WIC Referral Letters to Physicians
 
WIC services flyer
 
WIC brochures online
 

 

 
Immunization Data for WIC
The Colorado Immunization Information System (CIIS), also known as the state immunization registry is a system that collects immunization information for Coloradans of all ages. Local WIC agencies may now access this information.
 
Benefits of participating in CIIS
You can look up the infant/child’s immunization record in an instant so you can document the number of DTaP shots in Compass, CIIS:
  • Saves time.  CIIS lessens participants’ burden of providing immunization records at WIC appointments.
  • Displays recommended immunizations as well as immunizations that may be overdue.
  • Allows for appropriate referral. If one or more immunizations are listed as recommended in CIIS, the list may be shared with the endorser/proxy and the family referred to where immunizations may be received.
Information and instructions on using CIIS:
WIC Participant Rights and Responsibilities
As a WIC participant, you have certain rights and responsibilities. Here is a quick description of what those are:
 

 Colorado WIC Program
RIGHTS AND RESPONSIBILITIES


Participant Rights: If I disagree with any decision that affects my WIC eligibility or WIC benefits, I have 60 days from the date of notice to file an appeal and ask for a Fair Hearing.
 
Information on how to request a Fair Hearing may be obtained from this WIC Agency or from the Colorado WIC Program at: Colorado Department of Public Health and Environment, WIC Program, 4300 Cherry Creek Drive South, Denver, CO 80246, (303) 692¿2400.
 
Continuation of benefits may be requested pending the outcome of the Fair Hearing appeal. The request for continuation of benefits must be filed within 15 days from the date of this notice. However, benefits cannot be continued beyond a participant’s certification period.

In accordance with Federal Law and Department of Agriculture (USDA) policy, this institution is prohibited from discrimination on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.

Participant Responsibilities:
  • I will notify the WIC clinic if my income changes.
  • I know I will be receiving federal assistance. Program officials may verify information I have given. I know that if I don't tell the truth I may not get WIC checks or I may have to pay back money for WIC checks already cashed. I may also be prosecuted under state and federal law.
  • I know it is important to keep WIC appointments. If I cannot make an appointment, I will call in advance to reschedule. If I fail to pick up checks two months in a row I know I may be removed from the program.
  • I will treat clinic staff and store employees with respect by voicing complaints politely with no verbal or physical abuse.
  • I will not sell or try to sell any WIC benefits. I will not return WIC foods for cash, credit or other items, alter or change the WIC check, sell a WIC check, cash checks reported as lost or stolen, use a store not approved by Colorado WIC, get foods not listed on the check or the Allowable Foods List, or cash checks in the wrong month or on dates not listed as valid on the check.
  • If I misuse WIC benefits, I may be taken off the WIC program and/or asked to pay back money for WIC checks already cashed.
  • If my checks are lost or stolen, I understand that they may not be replaced.
  • I will not attempt to get benefits from more than one WIC clinic at a time.
  • I understand that one individual cannot get benefits from both WIC and the Commodity Supplemental Food Program (CSFP) at the same time. If I wrongly accept benefits from both programs, I may be asked to pay back money for the WIC checks already cashed.
  • I am responsible to ensure that my alternate shopper adheres to these same responsibilities.
 
Statement of Agreement:
  • I understand that I will receive information about food and health.
  • I agree to the statements above and know that if they are not followed I may be taken off the program.
  • The financial and eligibility information I provided is true to the best of my knowledge.
  • I understand when this certification period ends.
  • I understand that information collected by WIC may be shared with the following programs:
    Immunization Program, Nurse-Family Partnership, EPSDT Healthy Communities Program, Family Planning Program, Health Care Program For Children with Special Needs, CSFP, Expanded Food and Nutrition Education Program (EFNEP), Head Start (by local agreement), or other WIC Programs.
    (revised 8/13)
 

Programa del Colorado WIC
DERECHOS Y RESPONSABILIDADES


Derechos del participante: Si no estoy de acuerdo con alguna decisión que afecte mis requisitos o mis beneficios WIC, tengo 60 días a partir del día que recibí la notificación para presentar una apelación y solicitar una audiencia justa.
 
Podré obtener información de cómo solicitar una audiencia justa en esta oficina WIC o de una oficina estatal WIC en: el Departamento de Salud Pública y Ambiental de Colorado, Programa WIC, 4300 Cherry Creek Drive South, Denver, CO 80246, (303) 692¿2400.
 
Se podrá solicitar la continuidad de los beneficios pendientes del resultado de la apelación de la audiencia justa. La solicitud de la continuación de los beneficios se deberá llenar dentro de los 15 días a partir de la fecha de esta notificación. De todas formas, los beneficios no podrán continuar fuera del periodo de certificación del participante.
 
De acuerdo con la ley federal y las políticas del Departamento de Agricultura de los EE.UU. (USDA, sigla en inglés), se le prohibe a esta institución que discrimine por razón de raza, color, origen, sexo, edad, o discapacidad. Para presentar una queja sobre discriminación, escriba a USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, DC 20250-9410 o llame gratis al (866) 632-9992 (voz). Personas con discapacidad auditiva o del habla pueden contactar con USDA por medio del Servicio Federal de Relevo (Federal Relay Service) al (800) 845-6136 (español) o (800) 877-8339 (inglés). USDA es un proveedor y empleador que ofrece oportunidad igual para todos.
 
 
Las responsabilidades del participante:

  • Notificaré a la clínica WIC si hay algún cambio en mis ingresos.
  • Reconozco que estaré recibiendo asistencia federal. Los funcionarios del programa podrán verificar la información que proporcioné. Sé que si no digo la verdad podría no recibir cheques de WIC y tendría que evolver el dinero de aquellos cheques que ya cobré. También podría ser acusado por las leyes federal y estatal.
  • Sé que es importante asistir a las citas de WIC, de lo contrario, llamaré antes para reprogramar la cita. Si no puedo asistir para recoger los cheques por dos meses seguidos, sé que me podrían remover del programa.
  • Trataré con respeto al personal de la clínica y la tienda y si tengo una queja, la haré con cortesía, sin agresiones verbales ni físicas.
  • No venderé, ni tratare de vender ninguno de los beneficios de WIC. No devolveré los alimentos de WIC por dinero en efectivo, por crédito o por otros artículos. No alteraré, ni cambiaré, ni venderé los cheques de WIC. No cambiaré los cheques de WIC que hayan sido reportados como robados o perdidos, y solamente usaré tiendas o establecimientos aprobados por el programa de WIC de Colorado. No obtendré alimentos que no estén listados en el cheque o en la Lista de Alimentos Permitidos. No cambiaré ningún cheque en el mes equivocado o en fechas no indicadas como validas en el cheque.
  • Si hago un mal uso de los beneficios de WIC, me pueden retirar del programa WIC y/o se me podrá solicitar que devuelva el dinero de los cheques de WIC que ya haya cobrado.
  • Si pierdo mis cheques o me los roban, entiendo que no puedan ser reemplazados.
  • No intentaré obtener beneficios de más de una clínica WIC al mismo tiempo.
  • Entiendo que un individuo no puede obtener los beneficios de WIC y el Programa de productos alimenticios suplementarios, (CSFP) al mismo tiempo. Si por error acepto los beneficios de ambos programas, se me podrá solicitar que devuelva el dinero de los cheques de WIC que ya cobré.
  • Soy responsable de asegurar que mi comprador alterno se adhiera a estas mismas responsabilidades.
     
Declaración de consentimiento:
  • Entiendo que recibiré información sobre alimentos y el cuidado de la salud.
  • Estoy de acuerdo con las declaraciones antes mencionadas y sé que si no las respeto, se me podrá retirar del programa.
  • La información financiera y requisitos que proporcioné son verdaderos a mi leal saber y entender.
  • Entiendo cuándo termina este periodo de certificación.
  • Entiendo que la información recogida por WIC se podrá compartir con los siguientes programas:
    Immunization Program, Nurse-Family Partnership, EPSDT Healthy Communities Program, Family Planning Program, Health Care Program for Children with Special Needs, CSFP, Expanded Food and Nutrition Education Program (EFNEP), Head Start, u otros Programas de WIC.
    (revised 8/13)
 
Staff Training

Director Orientation

 

Civil Rights Training

 

Success Detective: Facilitator's Toolbox

 

Free Webinars for Staff

The National WIC Association has a series of new, free webinars covering a variety of topics for all levels of WIC staff. Click here or go to: http://nwica.org/?q=community/webinars.
 
 
Formula Advertising NWICA Webinar 
NWICA webinar on formula advertising:
 
 

 

WIC and Family Planning

WIC Staff can help Moms with Family Planning. See a video presentation to learn how:

 

High Risk Counselors

 

Nutrition Education

Nutrition Education Plan
 
 
 
 
 
 
 
 
 
 
Meeting resources and links for Agency Staff
 
Upcoming Meetings
 
 
 
 
 
  
Archived Meetings
 
 
CLWDA
Planning
Meeting
April 18, 2014
Agenda
 
Handouts
 
Powerpoint presentations
 
 
 
CLWDA call     
March 20, 2014
                            

To replay the recording of the March 20, 2014 CLAWD call follow these directions.

1) Call 1-888-203-1112 (toll free)
2) Enter the Replay Passcode: 121407297


Just in case you need to know, this meeting is:

  • Conference: 6217445
  • Conference Date: Thursday, March 20, 2014
  • Conference Time: 11:52 AM  (Mountain Time)
Replay will be available from Thursday, March 20, 2014, to Saturday, April 19, 2014
 
 
Nutrition Advisory
Group meeting
January 14, 2014
 
Nutrition Advisory Group
meeting
November 20, 2013
 
 
 
Nutrition
Advisory Group 
meeting
September 23, 2013
 
 
 
CLWDA meeting October 17, 2013

The phone recording of the CLAWD meeting on October 17, 2013 can be accessed by calling (719) 457-0820 and entering the replay passcode: 381359200. The recording will be available until 1:08 p.m. Saturday, November 16, 2013.


Conference:6217445
Conference Date:Thursday, October 17, 2013
Conference Time:11:43 AM  (Mountain Time)

 
Nutrition Advisory
Committee meeting
June 19, 2013
 
 
Family Planning Materials:
 Recruitment and Retention Ideas:

 
Blueprint and notes:
 
May 3
 
Presentations
 
Handouts
 
 
Resources below are for WIC Staff who are participating in the 2013 Regional Training
 
 August 27 and 28, 2013
8:15 a.m. to 3:30 p.m.
 
  

WIC 2013 Regional Training Agenda pdf file  

 
WIC 2013 Regional Training Recordings
  Nora Lynch   Tracy Miller
   
 
   
 
 
 
 
WIC 2013 Regional Training Materials
Nora Lynch  Darlene Blackford  Tracy Miller
 Nora Lynch  Darlene Blackford Tracy Miller 
 
 
    ECOP slides pdf file