Contract Rules, Forms, Templates and Checklists

 

 

 

 

Rules and Policies

 

 

•  Contract Calendar Year 2012 (PDF)

 

•  Procurement Code Definitions and Dollar Thresholds (PDF)

 

•  Fiscal Rule 2-2 (Commitment Vouchers) (PDF)

 

•  Fiscal Rule 3-1 (State Contracts) (PDF)

 

 

 

 

Forms and Instructions

 

 

•  DOP Certification Procedures (PDF)

 

•  DOP Certification Form (Word)

 

•  DOP Waiver Letter (PDF)

 

•  Encumbrance Multi-Year Contract Obligations (PDF)

 

•  Fiscal Rule Waiver Request for Interim Purchase Order (Word)

 

•  OVOL Policy - CDHS (PDF)

 

•  OVOL Request Form (Word)

 

•  OVOL Policy - State Controller's Office (PDF)

 

•  Record of Authorized Signatories Form (Word)

 

•  Sole Source Justification Form (Word)

 

•  Vendor Disclosure Statement Form (for Performance Outside the U.S. or Colorado) (Word) 

 

•  W-9 Form (Word)

 

 

 

 

Contract Wizard

 

 

•  Contract Wizard 3.15 (Word)

 

 

 

 

Other Contract Document Templates

 

 

•  Assignment Agreement (Word)

 

•  Amendment (Word)

 

•  Holdover Notice (Word)

 

•  Interagency Agreement (Word)

 

•  Option Letter Provision (Word)

 

•  Option Letter (Word)

 

 

 

 

Miscellaneous Contract Provisions

 

 

•  ARRA Supplemental Provisions (PDF)

 

•  HIPAA Business Associate Addendum for Contracts  (Word)

 

• HIPAA Business Associate Addendum for Purchase Orders  (Word)

 

•  HIPAA Business Associate Interagency MOU (Word)

 

• HIPAA Statewide Confidentiality Agreement (Word)

 

•  Independent Contractor Exhibit (PDF)

 

•  Interim Purchase Order Incorporation Provision (Word)

 

•  Language for City and County of Denver Contracts (Word)

 

•  Statement of Work Clauses (Word)

 

•  Special Provisions for Contracts (PDF)

 

 

 

 

Contract Management System (CMS)/Colorado ARRA System (CAS)

 

 

•  CDHS CMS User Manual (PDF)

 

•  CMS/CAS User Request Form (Word)

 

•  CMS Vendor Request Form (Word)

 

•  CMS ARRA User Instructions (PDF)

 

•  CMS Instructions for Prime Recipient (PR) Record (PDF)

 

•  CMS Instructions for Internal Recipient (IR) Record (PDF)

 

•  CMS Instructions for Subrecipient (SR) Record (PDF)

 

•  CMS Instructions for Subrecipient Vendor (SRV) Record (PDF)

 

•  Vendor Annual Certification Form (Word)

 

•  Vendor Final Rating Form (Word)

 

 

 

 

Checklists

 

 

•  Contract Submittal Checklist (Word)

 

•  CMGT Reviewer Checklist (Word)

 

•  Contract Monitoring and Administration Checklist (Word)

 

•  OSC Risk Assessment Policy (with Automatic High and Low Risk List) (PDF) 

 

•  Risk Assessment (Word)

 

 

 

 

Reference Information

 

 

•  Prior Approvals List (Special Circumstance Procurements) (Word)

 

•  Unit Acronyms (Word) 

 

 

 

 

Contract Manual

 

 

•  OSC Procurement Manual (Contract Manual and Purchasing Guide) (PDF)