Successful applicants will be required to enter into a contract with us. The contract will establish an approved project statement of work, budget, and will list responsibilities of project personnel. For project planning purposes, the applicant should allow sixty (60) days for contract development and approval by the State.
In general, the program will operate on a cost reimbursement basis with payments made to the applicant upon submission of claims for reimbursement and documentation supporting eligible project expenses.
Expenditures will not be reimbursed without proof of payment. Copies of one of the following are required as proof of payment(s): cancelled checks, wire transfer confirmations, bank statements, credit card statements, signed receipts, debit notes, or other documentation as approved by CDA.
Successful applicants will also be required to develop and submit interim reports and final reports as agreed between CDA and applicant necessary to document project progress and final results. The specific details of these reports will be specified in the above mentioned contract. In addition to the interim report and final reports, CDA will reserve the right to conduct a follow-up survey(s) of funded projects to determine long-term economic impacts.
PLEASE NOTE: Expenditures incurred without written or electronic confirmation from the Colorado Department of Agriculture are not eligible for reimbursement.
CDA will not be held liable for any costs incurred by any applicant for work performed in the preparation of and/or production of an application or for any work performed prior to the effective date of the contract.
CDA reserves the right to audit the applicant's books and records relating to project performance during and up to three years following the project's completion and to pursue any and all legal remedies to recover funds in the event of non-compliance or misrepresentation.
Additionally, CDA reserves the right to:
Waive or modify minor irregularities in applications received after prior notification and applicant's agreement; and
Amend the program guidelines and specifications if determined by CDA that changes would better serve the interests of the State of Colorado.