Conservation District Reference Manual

Information presented in this website manual is considered public information (unless otherwise noted) and may be distributed or copied. While CSCB makes every effort to provide accurate and complete information, various data such as names, telephone numbers, etc. may change prior to updating. CSCB provides no warranty, expressed or implied, as to the accuracy, reliability or completeness of furnished data. This manual is a guide, not legal advice. Excerpts or quotations of state statues are not official State of Colorado law. For the official State law or regulation, please utilize the Lexis Nexis website, the only official source of the Colorado Revised Statutes.

Some of the documents in this manual may contain live references (or links) to information created and maintained by other organizations. Please note that CSCB does not control and cannot guarantee the relevance, timeliness, or accuracy of these outside materials.

1. Agreements (10/2010) pdf file

  • Cooperative agreements with other public agencies
  • Cooperative Working Agreements with NRCS
  • Developing legally-binding agreements
  • Equipment Rental Agreements
  • Landowner Agreements
  • Local Operating Agreement Sample
  • Memorandum of Understandings

2. Board Authority (03/2011) pdf file

  • State Statute - Soil Conservation Act
  • Cooperative Agreements
  • District bylaws
  • Elected Public Officials
  • Ex-Officio Members
  • Powers & Duties of Districts - Summary
  • Removing Board Members from Office
  • Special Districts and Political Subdivisions of the State
  • Term Limits
  • Steps to Amend Conservation District Bylaws

3. Board Meetings (10/2010) pdf file

  • Basics of Conservation District Board Meetings
  • Effective Committees
  • Minutes
  • Officer Duties - President, Secretary, Treasurer
  • Parliamentary Procedure Questions and Answers
  • Parliamentary Procedure Definitions & Order of Precedence of Motions
  • Posting Meeting Times, Dates, Locations
  • Ten Quick Ways to Improve Board Meetings
  • Use of Long Range Program/Plan & Annual Plans of Work

4. Board Member Skills/Characteristics (10/2010) pdf file

  • 10 Steps to Effective Leadership
  • Board Member Expertise, Talents, and Backgrounds
  • Board Member Job Description
  • Board Member Toolkit
  • Characteristics of Effective Board Members
  • Recruiting Effective Board Members
  • Orientation/Mentoring New Board Members

5. Colorado Department of Agriculture Responsibilities to Conservation (11/2010) pdf file

  • Overview & History
  • Colorado Department of Agriculture Organizational Chart
  • Colorado Agriculture Commission (Ag Commission)
  • Colorado Revised Statutes
  • Conservation Services Division
  • Colorado State Conservation Board (CSCB)
  • Conservation 101 powerpoint presentation
  • CSCB Web Site
  • District Directory
  • District Map
  • Watershed Map

6. Communications (10/2010) pdf file

  • Communication Channels
  • Communication Protocol with CSCB and CACD
  • CSCB - Synopsis of Representation, Election Process, Duties & Functions
  • CACD - Synopsis of Mission, Election Process, Duties & Functions

7. District Visibility - Public Relations (11/2010) pdf file

  • Whose Responsibility?
  • Buidling District Identity
  • Building District Visibility
  • Handling Complaints
  • Newsletters
  • Media Relations
  • Personal Communications Skills
  • Relations with Decision Makers
  • Press Releases
  • White Papers
  • Open Records Requests

8. Education (11/2010) pdf file

  • Adult Learners
  • Media
  • Public Relations
  • Wed Site and Design
  • Youth Learners

9. Employee/Board Relations (11/2010) pdf file

  • Board Member & Employee Orientations
  • Board Member & Staff Responsibility Chart
  • Grievance and Disciplinary Action
  • Hiring and Terminating Employees - Labor Laws
  • Nepotism and Ethics
  • Organizational Charts/Chain of Command - Samples
  • Performance Plans
  • Professional Management Training for District Managers
  • Professionalism
  • Sample Job Descriptions - District Manager word document , District Clerk word document , District Secretary word document , Education Specialist
  • Working Effectively with Partners
  • Working Effectively with Each Other
  • Employer Handbook word document (on line now)

10. Fiduciary Responsibilities (11/2010) pdf file

  • Associate Board Members
  • Board Responsibilities
  • Executive Sessions
  • Meeting Quorum
  • Open Meetings
  • Sunshine Law

11. Financial (11/2010) pdf file

  • Asset Inventory
  • Audits
  • Bookkeeping/Quick Books
  • Budgeting
  • Cost-share tax forms for landowners
  • General Fund Budget
  • Grant Budgets (i.e. Matching Grant and DCT Budget)
  • Grants
  • Application budgets
  • Tracking match
  • Tracking awarded funds
  • Reporting and outcomes accountability
  • Monthly Reports

12. Financial Planning (11/2010) pdf file

  • Accountability
  • Financial Management Manual
  • Financial Strategy
  • Fundraising Guide pdf file
  • Funding your CD
  • Getting Started
  • State Direct assistance
  • Steps to Financial Planning
  • Strategic Financial Planning
  • Strategic Planning Coordinated with LRP/APW and Goals
  • Tabor and Financial Planning

13. Forms & Information (11/2010) word document

14. General Election Information (11/2010) pdf file

  • Election Code Specific to Title 35 Districts
  • Consolidation Elections
  • Link to DOLA for Up to Date Election Rules
  • Term Limits

15. Information Management (11/2010) pdf file

  • Background checks
  • Confidential information
  • Cyber security
  • File and E-mail Management (PowerPoint)
  • NRCS Computer Security Requirements
  • What to forward to the Board

16. Insurance/Liabilities (11/2010) pdf file

  • Assessing Liability
  • Coverage - mandatory/risk assessed
  • Governmental Immunity
  • State Contracts
  • Mandatory Insurances
  • Board/Staff Injury - workers compensation
  • Unemployment Benefit
  • Vehicle Public Liability
  • Risk-Assessed Insurances
  • Board Decisions
  • Other Liabilities
  • Volunteer Insurance
  • Sources of Liability Insurance
  • Supplementary Employee Benefits Insurance

17. Mission statement (11/2010) pdf file

  • Colorado Association of Conservation Districts (CACD)
  • Colorado Department of Agriculture (CDA)
  • Colorado State Conservation Board (CSCB)
  • Conservation Districts (CD)

18. Policy Development and Implementation (11/2010) pdf file

19. Partnerships (11/2010) pdf file

  • Conservation Organization Flow Chart
  • Conservation Partnership Hub
  • Defining "Locally-Led"
  • Defining/Understanding the Partners and Their Roles
  • Duties & Functions of CACD, CSCB, NACD, NRCS
  • Local Operating Agreements

20. Records Management (11/2010) pdf file

  • Employee File Management
  • FOIA Request
  • Open Records Requests
  • What to Keep & How Long to Keep It

21. Strategic Planning - Building a District Identity (11/2010) pdf file

  • Annual plan of work
  • Developing Budget to Meet Goals
  • Developing Priorities
  • Financial Health and Stability
  • Locally-Led Meetings
  • Long Range Program (LRP) Development
  • LRP Planning (PowerPoint)

Programs