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RFA/RFP

Common Components of Children and Youth Requests for Applications and Proposals 

At the top of the list for addressing uniform administrative processes across state agencies that manage children and youth programs and services is consistency among Requests for Applications (RFAs) and Requests for Proposals (RFPs), without limiting grant managers to a pre-set format that may not meet their program needs. The RFP and RFA common components ensure that information submitted is consistent and thereby useable by more than one department.  The common components include:


        1.      Title page

2.      Table of Contents

3.      Summary Page

4.     Background and Puropose

5.   Applicant and Proposal Eligibility

6.      Reporting Requirements

7.   Other Requirements and Conditions of Funding

8.      Funding Availability and Match

9.      Timeline

10.   Page Formatting and Length Instructions

11.  Submission Instructions

12.  Selection Process & Evaluation Scoring Criteria (Selection       Process, Evaluation Scoring Criteria, Example Scoring Rubric)

13.     Checklist

14.   Required Application Components (narrative sections)

         Part I: Application Information Form

         Part II: Application Narative: 1) Statement of Need and Opportunities; 2)   project Design; 3) Capacity; 4) Evidence of Collaboration; 5) Past Performance; and 6) Evaluation

         Part III: Logicl Model

         Part IV: Budget Form and Narrative

    15.  Required Attachments (Financial Assurances, Qualifications of Key  Staff, and Letters of Support/Committment).

     16.        Appendix A: Glossary

     17.   Appendix B: Resources

     18.   Appendix C: Logic Model Guide

      17.    Examples of Frequently Requested Attachments

 

 

 

 

 

 

 

 

Each component has a series of sub-components, some of which are mandatory items and some of which are optional for state program managers to consider for use. 

The development of the common template included an analysis of 37 requests for applications/proposals across five state departments to identify best practices already in use, development of a draft template, review by state agency managers and community partners, and revision and development of templates.  Many of the RFAs/RFPs reviewed were excellent, with clear instructions and carefully laid out structures. 

The Common RFA/RFP template provides alignment programs across the state agencies that fund children and youth prevention, intervention and treatment services. This is in accordance with Colorado Revised Statute 25-20.5(106)(2)(a), which mandates the use of a uniform application form and uniform standards regarding the information to be submitted by entities applying for funding for children and youth programs and services.