What is the Vendor Management Office?
The Vendor Management Office (VMO) is an internal unit within the Governor’s Office of Information Technology (OIT) that has been charged with coordinating the evaluation of third-party providers of Information Technology (IT) goods, services, and systems for the State of Colorado.
The Vendor Management Office was established to create and monitor these vendor relationships to support the statutory requirements listed under C.R.S. 24-103.5-101 and C.R.S. 24-109-101. The responsibilities of the VMO include supporting the establishment of guidelines for the state to help create the appropriate blend of IT out-sourcing and in-sourcing opportunities. The VMO is also responsible for setting vendor risk management policies and creating performance level expectations for our strategic vendor partners. To accomplish these ends, a Vendor Management Strategic Plan was created July 2013 which outlines the strategic alignment between the VMO with OIT's Playbook Initiatives.
The role of vendor management also includes numerous oversight duties; providing support for contract negotiating, as well as monitoring the length and substance of contracts during the contract life cycle. As a portal for external vendor inquiries, the VMO is also tasked with keeping tabs on new technologies, maintaining contact with current vendors, and reaching out to vendors with which the state has not yet worked. Additionally the VMO is responsible for supervising the day-to-day interactions and establishing long term relationships with the vendor community.
The success of the vendor management group in supporting these initiatives will depend on collaboration and communication with key process stakeholders; from procurement, legal, OIT and agency business units.
The Vendor Management Office is intended to be a support resource for both the state and the external vendor community. For VMO support requests and/or general questions please e-mail us at OIT_VMO@state.co.us. A representative from the vendor management office will get back to you within two (2) business days.