Planning/Budgeting
OVERVIEW OF IT BUDGET PROCESS:
The Governor's Office of Information Technology (OIT) has sole responsibility for coordinating and prioritizing IT investments, and we are pleased to announce the start of the 2008 IT planning and budgeting process. The overall process can be broken down into two components: "new money" requests for Fiscal Year 09-10 and base budget assessments. These segments are described in more detail below and should be thought of as separate processes.
1. NEW MONEY REQUESTS FOR FY09-10:
This process pertains to all IT decision items (i.e., change requests related to the operating budget) and capital requests for FY09-10. Below are the instructions, deadlines, and documents related to the IT budget request process. All documents should be submitted electronically to dara.hessee@state.co.us or OITPMO@state.co.us.
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JUNE 10: |
Deadline to submit the FY10 IT Decision Item List document. This is a high-level list of all IT decision items and capital requests that your agency plans to submit for FY09-10.
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JUNE 16-JULY 11: |
OIT will meet with each agency that intends to submit one or more IT "new money" requests (capital or operating). This will help us determine funding approval and prioritization. OIT will schedule the meetings after the FY10 IT Decision Item List has been submitted. |
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JULY 23: |
Deadline to submit capital IT requests. All OSPB-required schedules and forms related to capital IT requests, as well as the Cost-Benefit Analysis worksheet and the IT Project Plan, should be submitted to OSPB and OIT simultaneously. Please note that the Architecture Review Scorecard is not required this year.
Cost-Benefit Analysis and IT Category Definitions |
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AUGUST 1: |
Deadline to submit IT change requests. All OSPB-required schedules and forms related to change requests, as well as the Cost-Benefit Analysis worksheet and the IT Project Plan, should be submitted to OSPB and OIT simultaneously. Please note that the ITPP is only required if the IT request includes more than 500 hours of IT work or more than $25,000 of IT products and/or services and that the Architecture Review Scorecard is not required this year.
Cost-Benefit Analysis and IT Category Definitions |
2. BASE BUDGET ASSESSMENTS:
Last year in June, agencies submitted the "IT Systems Worksheet", which contained information regarding base budget requests related to IT systems. This year we have decided to slightly modify the process in order to improve the utility associated with the data collection process. Historically, we have asked for agencies to complete this assessment in the context of the budget request year (in this case FY09-10 for example). The primary change this year is that we are asking for the requested information for the current fiscal year (FY08-09).
Capturing data that summarizes budgeted and planned IT activity for FY08-09 rather than the out-year will give us the best opportunity to support the agencies and their associated programs and to leverage any potential efficiencies that may be available in real time with a focus on issues that are occurring in the near term.
Therefore, please complete the IT Systems FY08-09 worksheet and return it to dara.hessee@state.co.us or OITPMO@state.co.us and be sure to copy timothy.murphy@state.co.us. The deadline for submitting the document is August 1, 2008.
Please contact Dara Hessee at (303) 866-6258 or at dara.hessee@state.co.us with any questions regarding either process.