Benefit Administrators' Guide (BAG)

This site is intended as a resource for the State's benefit administrators and human resources staff. Every effort has been made to ensure the accuracy of the information provided, but the materials are subordinate to the governing contracts, directives, rules and laws.
 

General Information
Benefit Administrators' Override Request Form
Benefits Administration Systems (BAS) Access Requirements & Process
Access Request - BAS / Minn. Life LifeBenefitsExtra / Standard's AdminEase System (must download and print to complete)


Benefits Communiqués (for benefit, payroll and HR personnel)

FY 2012-13

UHC Webinar (7/23, 7/31): Flu Shots / Welcome Info 7-18-12


FY 2011-12

FY 2012-13 Compensation & Benefits Information, Adjustments and Changes 6-13-12

Open Enrollment Updates 5-7-12

Open Enrollment Reminders 4-30-12

UHC Webinar (3/22, 3/27): Preventive Care 3-19-12

UHC Webinar (1/26, 1/30): MyUHC.com 1-24-12

Beneficiary Month Messages from Minnesota Life 11-18-11

 UHC Webinar (11/15, 11/29): Handling Employee Questions11-10-11

Newborns and SSNs (use 111-11-1111) 10-19-11

Running Total of Costs Now Visible in BAS 10-17-11

UHC's Healthy Back Program - video presentation for Benefit Administrators 10-14-11

  • Slides from Healthy Back presentation

New UnitedHealthcare Field Account Manager: Katie Wilson 10-12-11

Required Notices Mailed to Employees Enrolled in Med/Dental 10-11-11


FY 2010-11
Post-Open Enrollment: Things to Do  5-26-11
Special Request Process for Open Enrollment FY 2011-12  5-24-11
Halfway Point of Open Enrollment - Reports & Reminders  5-4-11
HB11-1257 & Benefits for Part-Time Employees  5-2-11
FY 2011-12 Open Enrollment: Information & Reminders  4-19-11
Pending New Hire Transactions  4-6-11
Communicating the Medical Insurance Supplement Program  3-30-11
MyUHC.com - Web Training for Benefit Administrators  3-18-11
FY 2011-12 Open Enrollment Dates / Timeline for Benefit Administrators  3-7-11
Initial Facts FY2011-12 Open Enrollment & Supplement Program  2-9-11
Training Sessions for Minnesota Life's LifeBenefitsExtra  1-7-11
New Care Options for Kaiser Permanente Members  12-30-10
Optional Life & LTD Move to Year-Round Enrollment  12-29-10
New Process for STD Checks / Training on Standard's AdminEase  12-1-10
Making Changes Due to Spouse's Open Enrollment  11-16-10
303.866.3434 / 1.800.719.3434 / benefits@state.co.us  11-5-10
November is Beneficiary Month  10-29-10
Special Enrollment for OEDs - What Administrators Will Have to Do  10-7-10
New Employee View in BAS for Changing Benefits   8-27-10
Medical Insurance Supplement Program for FY11   7-23-10
Self-Funded Plan Mail-Order Prescriptions   7-14-10


Dependent Tax Status / Imputed Income
BAS Report Instructions - to run and sort a report listing dependents' tax status
Message for Employees with Non-Tax Dependents

Message for Employees with Missing Dependent Status Information

CPPS Instructions - to correctly code employees with non-tax dependents
How to Review/Update Dependent Status in BAS  - instructions for employees

 

COBRA (Consolidated Omnibus Budget Reconciliation Act)
The State uses a COBRA third-party administrator (TPA).  The TPA is responsible for sending COBRA notices (both initial and election), managing COBRA enrollment, sending information regarding billing, collecting and processing COBRA premiums, sending electronic COBRA enrollment files to the medical and dental insurance companies, and answering enrollment, payment and cancellation questions from COBRA enrollees. 
For questions about COBRA, contact the COBRA TPA at the following numbers.

 

Contact the COBRA Third-Party Administrator at:
Phone - 1.877.725.4545
Fax - 515.273.1545

 

Involuntary Termination Reasons - for purposes of the COBRA subsidy

Designating a Termination of Employment as Voluntary/Involuntary - for purposes of the COBRA subsidy
COBRA Eligibility Dates for 2008, 2009 and 2010

COBRA Information / Frequently Asked Questions

 

Life Insurance
Life /AD&D Informant's Form  (Death Claim Form) - agencies complete this form and provide to DHR Employee Benefits with any supporting documenation

 

Minnesota Life's State of Colorado dedicated customer service line - 1-877-828-7728, for questions about life insurance claims, coverage, conversion and portability
 

Related Links
Statutes - Benefits in CRS 24.-50 Part 6
Personnel Rules  - Benefits in Chapter 11

 

For more information about Benefits contact the DPA Benefits Unit.

 

Email comments to:  benefits@state.co.us

 

These documents may be presented in PDF format, which requires the Adobe® Reader.