Benefit Administrators' Guide (BAG) Site

 

This site is intended as a resource for the benefit administrators and human resources support staff in HR departments. Even though every effort has been made to ensure the accuracy of the information provided, the materials are subordinate to the governing contracts, directives, rules and laws.

 

General Information
Benefit Administrators' Override Request Form
Benefits Administration Systems (BAS) Access Requirements & Process
Access Request - BAS / Standard's Evidence Reporting System (must download and print to complete)

Dependent Tax Status / Imputed Income

BAS Report Instructions - to run and sort a report listing dependents' tax status

Message for Employees with Non-Tax Dependents

Message for Employees with Missing Dependent Status Information

CPPS Instructions - to correctly code employees with non-tax dependents

How to Review/Update Dependent Status in BAS  - instructions for employees

 

Instructions / Training
Designating a Termination of Employment as Voluntary/Involuntary - for purposes of the COBRA subsidy
Involuntary Termination Reasons - for purposes of the COBRA subsidy

 

Benefits Communiqués (for benefit, payroll and HR personnel)
FY10
Medicare Part D Notices Mailed  11-6-09 Notices can be found on the page for each medical option
Self-Funded Plan Coverage for H1N1 & Seasonal Flu Vaccines  10-16-09
H1N1 & Seasonal Flu Vaccine Coverage in Self-Funded Plan + H1N1 Basic Info 
Coverage Cancelled for Dependents without SSNs  9-18-09

Cancellation Notice - No SSNs for Dependents 
Dependent SSNs Now Required for Coverage 8-14-09

Letter from Personnel Director - sent to employees with dependents without SSNs in BAS

Instructions: How to Run Dependent SSN Report in BAS - to determine those without SSNs

FY10 Medical Insurance Supplement Program 7-10-09

Last Year's Medical Supplement Ended in June 7-7-09

 

FY09

Delta Dental ID Cards for 1st Time 6-29-09

Involutary / Voluntary Designation Still Important for COBRA & ARRA 6-23-09
"Dependent Gains/Loses Eligibility" Not a Reason for Change in BAS 6-22-09

FY10 Optional Life Enrollment Dates Now Set 6-5-09
In-Progress FY10 OE Elections and How to Fix 5-26-09

Domestic Partner Bill for FY11, not FY10 5-22-09
FY10 Open Enrollment - Information and Reminders 5-12-09
SB09-066 & New Rules for Basic Retirement Choice 5-5-09
Processing Terminations in the BAS - Are they involuntary or voluntary? 4-23-09

State DC/457 Plan Administration to PERA - Info for Administrators 4-14-09
FY10 Open Enrollment - Consequences for Not Participating 3-20-09
COBRA Subsidy Implementation 3-19-09
March is Log-in Month 3-4-09
Poster - March is Log-in Month

COBRA Provisions in Economic Stimulus 2-27-09
Delta Dental Effective Dates in BAS  2-25-09
Healthy Frontiers Wellness Program Kicks Off in February 2-13-09
COBRA TPA: Catch-Up Notices / Your Questions Answered 12-30-08
COBRA Third-Party Administrator / New COBRA Process   12-10-08
New Process in BAS for Pending Life / LTD Elections   11-7-08
November is Beneficiary Month   11-6-08

Supplement Screenshots / Program Reminders   7-28-08 / with a progress update from 8/4/08
Medical Insurance Supplement for Low-Income Employees    7-17-08

 

COBRA (Consolidated Omnibus Budget Reconciliation Act)
As of January 1, 2009, the State is using a COBRA third-party administrator (TPA).  The TPA is responsible for sending COBRA notices (both initial and election), managing COBRA enrollment, sending information regarding billing, collecting and processing COBRA premiums, sending electronic COBRA enrollment files to the medical and dental insurance companies, and answering enrollment, payment and cancellation questions from COBRA enrollees. 
For questions about this new COBRA process for the State, contact Jamie Thornton at jamie.thornton@state.co.us / 303.866.2254.

 

Contact the COBRA Third-Party Administrator at:
Phone - 1.877.725.4545
Fax - 515.273.1545

 

Involuntary Termination Reasons - for purposes of the COBRA subsidy

Designating a Termination of Employment as Voluntary/Involuntary - for purposes of the COBRA subsidy
COBRA Eligibility Dates for 2008, 2009 and 2010

COBRA Information / Frequently Asked Questions

 

Life Insurance
Life /AD&D Informant's Form  (Death Claim Form) - agencies complete this form and provide to DHR Employee Benefits with any supporting documenation

 

Minnesota Life's State of Colorado dedicated customer service line - 1-877-828-7728, for questions about life insurance claims, coverage, conversion and portability

 

Short-Term Disability
STD Benefit Check

 

Related Links
Statutes - Benefits in CRS 24.-50 Part 6
Personnel Rules  - Benefits in Chapter 11

 

For more information about Benefits contact the DPA Benefits Unit.

 

Email comments to:  benefits@state.co.us

 

These documents may be presented in PDF format, which requires the Adobe® Reader.

© State of Colorado, Denver, CO