Contact Operations
New Vehicle Acquisitions
Used Vehicle Assignment and Disposal
Vehicle Support
Accounts Receivable
Accounts Payable
New Vehicle Acquisitions
Following fiscal and procurement rules can be very challenging, but our group is up to the task. Budgets permitting we generate suspect list of vehicles for replacement; the final list is created in collaboration with Agency vehicle coordinators and a replacement cycle is underway. These cycles can involve anywhere from 200 to 800 vehicles purchased!
Vehicle types must be specified and fair chance given to all vendors to bid on the contract. Once awarded to vendors it's time to collect detailed vehicle orders from the agencies and place the orders with the winning bidder(s). When vehicles arrive they must pass inspection and the agency is informed to schedule a pick up date and time.
Terry Sisneros 303-866-5482 terry.sisneros@state.co.us
Used Vehicle Assignment and Disposal
Eventually the serviceable life of every vehicle comes to an end and is turned back in to State Fleet. At this point we match our list of available vehicles with a list of Agency requests. These agency needs might be to replace a wrecked vehicle, a short-term loaner (for a major repair) or perhaps a seasonal requirement. Before we reassign a vehicle that has been turned in, we do a roadworthiness evaluation. If the vehicle does not pass, it is sold at public auction. Because the cycles happen in a rather compressed period of time, we employ some pretty resourceful people to handle it.
Dave Russell 303-866-5481 david.russell@state.co.us
Whether new vehicles are delivered or used ones are turned in they require significant administrative attention: registration, plates, emission tests, titles and fuel cards must be kept up-to-date. Vehicles may need to be transported to and from vendors for repairs or evaluation and to optimize our limited lot space we must frequently move vehicles around before and after auctions or delivery.
Theresa L. Harris 303-866-5489 theresal.harris@state.co.us
This is a very critical area for Fleet Services. Every effort is made to be accurate in billing our customers. Each Agency has slightly different requirements and we try to accommodate as wide a range of needs as possible. We must ensure that the correct billing and utilization codes, management fee, lease payment, variable rate and accurate monthly odometer readings are in the system for nearly 5000 vehicles. We are beginning to standardize certain data gathering methods such as our web based "MyFleet" odometer logs and this position can now reset passwords. Also, Internal Vehicle Transfers and agency reimbursements are managed in this position.
Renee Covard 303-866-5483 renee.covard@state.co.us
This group is responsible for making sure that all vendors who work on state vehicles are paid in a timely fashion. This is a very detail oriented task because every expenditure must be connected to a specific vehicle. That's why we're so persistent about reminding drivers to make sure vendors put the license plate on each invoice.
In a typical year over 20,000 invoices are paid.Every invoice is cross-checked with Authorizations for appropriateness, entered into the CARS system, reviewed, approved, sorted, batched and lastly sent up to COFRS for payment.
A/P also takes care of our office bills and reimburses Fleet vehicle fuel purchases from Agencies, which operate state fueling stations. Their speed and accuracy are remarkable; we rarely have a complaint from a vendor regarding a late or incorrectly paid bill.
We also must occasionally forward a traffic ticket to the operating agency.
René Ahl 303-866-5490 rene.ahl@state.co.us
Claudia Stevens 303-866-5221 claudia.stevens@state.co.us
Colorado State Fleet Management
1001 E 62nd Ave Rm A18
Denver, CO 80216
303-866-5222 or 800-723-8023
8:00 a.m. - 5:00 p.m. l Monday-Friday