A form W-9 is a legal document issued by the IRS. The purpose of a Form W-9 is to request a vendor’s correct tax identification number (TIN) and legal name in the manner required by the IRS.
EFT Direct Deposit Form Direct deposit is a banking option that allows the transfer of funds directly into your bank account. Direct deposit of the HA portion is available and encouraged to prevent loss or theft of the payments for voucher participants.
Landlord Newsletters: Newsletter informing landlords of changes, suggestions, and related information.
Colorado Housing Search: A "one-stop shop" for information on available rental units. The goal is to help Coloradans find and maintain quality, safe, and decent places to live. In addition, the website will provide a clearinghouse for affordable housing and related services.
Department of Housing and Urban Development (HUD): The federal government’s resource for affordable housing.
HUD Colorado: The website for all HUD programs in Colorado.
Colorado Public Housing Authorities: Lists all Public Housing Authorities in Colorado
Senior Housing Options: Assisted living and subsidized apartment units for over 500 residents including properties in Cortez, Denver, Kremmling, Longmont, Granby, and Parachute. Contact number 303-595-4464.
Community Housing Services, Inc’s: Landlord/Tenant Counseling Program (303) 831-1935 offers individuals information on leases, the legal eviction process, security deposits, rent increases, harassment, privacy problems, abandoned property, and other aspects of Colorado law. They also refer to other legal avenues.
What is the role of the Division of Housing (DOH)?
Under the Colorado Department of Local Affairs (DOLA), the Division of Housing (DOH) is a statewide housing authority that primarily serve the very low income population and people with disabilities and other special needs. DOH administers over 7,000 rental subsidies statewide. In order to provide statewide services, DOH partners with mental health agencies, developmental disability service agencies, independent living centers, housing athorities and homeless service agencies. Through this collaborative effort, participants receive the combined benefits of flexible supportive services and rental assistance.
What is the Housing Choice Voucher Program?
The Housing Choice Voucher program is a HUD funded income based assistance program that evolved from previous Section 8 certificate and voucher programs. The program helps low-income families access decent, safe and affordable housing in the neighborhood of their choice. Under this program, the rental assistance payments are sent directly to the landlord on behalf of a participating family. The family then pays the tenant portion of the rent directly to the landlord. The program is designed so that the tenant and landlord relationship can operate with a minimal amount of interference from the housing authority.
Who is eligible for a Voucher?
Families qualify for the program if their incomes are 50 percent or less of the median income for the area where they will rent a unit. An eligible family can be a single person household that is elderly or disabled, as well as families of two or more.
What are the benefits of the Housing Choice Voucher Program?
The HCV program promotes housing choice. An individual or family awarded a voucher can look for a unit within the neighborhood of their choice.
The HCV program promotes quality housing. Rental units are inspected annually to ensure minimum standards of health and safety are met.
The HCV program makes quality housing affordable. A rental subsidy is paid by DOH directly to the landlord. Participants pay the difference between the actual rent charged by the landlord and the amount subsidized by the program.
The family contribution is approximately 30-40% of their monthly-adjusted income.
What are the benefits for a participating landlord?
The housing authority portion of the rent is sent directly to the landlords checking account or mailed to the landlord on the first business day of each month. The Voucher program allows you to fill a vacancy in a rental unit with a tenant who, by being on the program, gives you greater assurance of being able to afford the unit. If a participant's income decreases and they report the change, DOH may be able to increase payments to make allowance for the decrease.
What kind of rental unit qualifies?
All existing rental housing may be eligible; single family homes, condominiums, apartments, mobile homes, townhouses and duplexes. All rental units must pass a Housing Quality Standards Inspection and meet local code requirements.
How do I list my property with Division of Housing (DOH)?
What is a Voucher Payment Standard
If I take one voucher tenant, do I have to take others?
What do I need to do to rent to a DOH participant?
Does DOH screen applicants/participants?
What do I do if I decide to rent to the participant?
Who is responsible for paying the security deposit?
What does the family need to do to remain on the program?
May I rent my unit to a family member who is receiving rental assistance though the housing choice voucher program?
May I raise the rent once I have signed a contract?
If the rent amount that DOH is authorizing is not as much as I want, can the tenant pay an additional amount?
Can I give the applicant/participant a rent concession?
May an owner sell a property while it is under contract with the Housing Authority?
I sold my property, why am I still receiving payment for the rent?
What is a Housing Quality Standards (HQS) Inspection?
What are the requirements to pass inspection?
How often will the Housing Authority inspect my units?
What is the Carbon Monoxide Detector Law?\
Effective July 1, 2009, Colorado House Bill 1091 requires the installation of carbon monoxide alarms in residential properties. This bill is called the Lofgren and Johnson Families Carbon Monoxide Safety Act.
What does the Carbon Monoxide Detector law do?
This law requires homeowners and owners of rental property to install carbon monoxide alarms near the bedrooms (or other room lawfully used for sleeping purposes) in every home that is heated with natural gas or propane, has a gas appliance, has a fireplace, or has an attached garage. This requirement applies to every home that is sold, remodeled, repaired, or leased to a new tenant after July 1, 2009.
What type of home does this law apply to?
This law applies to single-family homes, multi-family homes (including condominiums), homes that are owned by the residents and homes used for rental purposes that have either a gas or propane heater or appliance, a fireplace, or an attached garage.
Where must the carbon monoxide alarm be installed?
For any home, or single family unit in a multi-family dwelling that is used for rental purposes, this law requires that an operational carbon monoxide alarm be installed within 15 feet of the entrance to each bedroom (or other room lawfully used for sleeping purposes), or in any location otherwise specified by a state or local building code.
Can I evict a problem tenant?
The landlord may evict a problem tenant by following the terms of the lease along with state and local laws for eviction. Landlords are required to notify DOH in writing of lease violations and eviction actions. Providing copies of any legal notices or warning letters to DOH is sufficient notice that a lease violation has occurred. However, the landlord may not evict a family for nonpayment of the housing assistance payment by DOH.
Who pays if a HCV tenant damages my unit?
The tenant is responsible for damages. It is important that the landlord actively manages all of his/her rental properties occupied by DOH program participants.
What is The Violence Against Women Act (VAWA)?
VAWA is a federal law that went into effect in 2006 to protect individuals who are victims of domestic violence, dating violence, and stalking. The name of the law is the Violence against Women Act, or “VAWA.” Click link to see complete VAWA notice
When will I recieve the rent?
Assistance payments cannot be made until the Housing Assistance Payments (HAP) contract is fully executed. The first payment is usually received within 30 to 45 days of the HAP contract being signed. Though uncommon, the landlord should be aware that there could be a delay of up to 60 days before receiving the first rental assistance payment. However, after any initial delay, the landlord can expect the check on or about the first of every month. A landlord may not penalize the tenant for a delay in the assistance payment.
I completed a vacation hold at the post office and didn’t receive my rental check, why?
The post office will not hold a state issued check. The post office will return the check to DOH. Please contact DOH at 303-866-4926. DOH will request that a new W-9 be completed for the hold. Anytime a check is returned, a new W-9 will need to be completed to verify the address.
What are some reasons that my payment would be delayed?
I moved and I haven’t received my rent payment, why?
What is Vendor Offset?
The Colorado Vendor Offset law was passed into law in 1997 and the first offsets of landlord/vendor payments began in April 1998. CRS 24-30-202.4(3.5) authorizes the state controller to withhold an amount from payments made by paying agencies for debts a landlord/vendor owes the state. (Examples of offsets are state tax debts, student loans, delinquent child support.)
On a W-9 form how is the legal name and DBA name different?
The legal name must appear exactly as it appears on the social security card, IRS letter, or other documentation used to support the legal name. If this information is not accurate the IRS will put future rental payments on hold.
I changed my name, how do I correct my rental payment warrants?
A landlord will need to contact DOH at 303-866-4926 to complete a new W-9. DOH will also need a copy of the landlords social security card to prove that the name has been changed with the Social Security Administration.
If I am unsure of my correct Tax ID number, whom do I call?
You may contact the IRS at 1-800-829-4933 and ask for a 147C letter.
May I fax DOH the completed W-9 form?
Yes, this form can be faxed. DOH's fax number is 303-866-4922.
What needs to be done to change my name, address or ownership?
Complete and Submit a new W-9 form to Division of Housing.