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Electronic Filing

Program Contacts

(303) 866-2156

1313 Sherman St. Room 521

Denver, CO 80203

E-Filing Portal:

How to use the
E-Filing Portal

(9:33 minutes)

Email Filing (for use if you have not created an E-Filing Portal Account)

An option being provided on a voluntary basis is the ability to file a number of different filing requirements electronically to the Division. This should provide additional ease in submitting documents without the encumbrance of printing and shipping.

Below are the requirements when submitting electronic budget documents to the Division:

PDF Documents only

(Please do not protect the document from review, printing, and saving.)

All regular signatures should be included in the PDF document.

(either scanned or signed electronically)

Please submit only one local governments document per email

(do not attach multiple governments files, e.g. XYZ Metropolitan District 1-11 documents).

Please follow the Naming Convention (below)

Please indicate within your email message if there are any other local government budgets incorporated within a budget Please add the LG ID # of any additional government incorporated within the general budget.

(e.g. urban renewal authority within the general city budget; or pest management district within a county budget).

If a document is more than 13 megabytes in size it will have to be broken up and sent in pieces. 13 mb is the largest file size that can be handled by the division's email boxes. Division staff can reasemble multiple numbered.PDF files into an intact document.

Naming Your Document

When naming your document, for ease of handling and filing we ask that you use a particular naming convention. When you save your document you are prompted to add a name to save a file; please follow this format :

[Official Name of Government] (LGID#) [Year] [Kind of document].pdf

Examples of the format:

Denver, City of (16002) 2012 Budget.pdf

Louisville, City of (07029) 2011 Forfeiture & Seizure Report.pdf

Boulder County (07003) 2011 Q2 Public Trustee Report.pdf

Aberdeen Metropolitan District No.1 (65180) May 2010 CER.pdf

The official name of the government is that which appears on the formation documents of the government (charter, court order, etc. look yours up here).

The LGID is a five digit number assigned to each district by the Division of Local Government when each district is created in our system. This number never changes from the creation to the dissolution of any local government. This number can be looked up here.

The year will be the year that the document covers for filing; also add the month for election filings (e.g. 2007 budget, 2009 Q3 Trustee Report, May 2010 Certified Election Results,etc.)

The kind of document is just that. Using the word Budget, Audit, Forfeiture and Seizure Report, Certified Election Results (or CER), Notice of Cancellation (or NOC), or other type of document.

Any filing should be in a PDF file format. This ensures a level of security and ease of handling.

If you have any questions contact the appropriate program contact, available on each program page.

Local Government Identification Number

Click Here to Look Up

Your District's LGID Number

When submitting your docuement to the Division of Local Government we ask you to include your district's Local Government Identification Number (LGID). This is an individual five digit number that has been created for each district that is avaliable on our website here. We utilize this number to help track business activites and other submissions that local governments send.

We ask that this be included in both the name of the file that is submitted, and within the subject line of the email that contains the attachment.

If you look through our records and can not find your Local Government in the list, please contact us as there may be missing formation documentation or other records.

Email Composition and Address

In the subject line along with the name of the district make sure you include the following program identifying words:
Program Type	Types of Documents	* Include in Email Subject Line
Budget Compliance	Annual Budget, Budget Amendments	Budget
Elections	Certification of Election Results, Notice of Cancellation, Resolution for Cancellation	Election
Director's Filings	Oaths, Bonds, Appointments	Director
Special District Annual Reports	Special District Annual Report	Annual Report
Organizational Documents	Notice of Petition for District Formation, Petition for formation, Formation Orders	Organizational
Intergovernmental Agreement Lists	Lists of IGAs	Intergovernmental
Inactive District Notifications	Notice of Inactivity, Notice of Continuation of Inactivity, Notice of Return to Active Status	Inactive
Certification of Mill Levy	Mill Levy Certifications (DLG 70 forms)	Certification
Contact Updates	Updates to contact information	Contact
Boundary Changes	Inclusion or Exclusion orders	Boundary
Transparency Notice	Transparency notice per 32-1-809	Transparency
Non-Rated Public Securities	Listing of non-rated public securities(DLG 30 Forms)	Securities
Forfeiture and Seizure Reports	Submissions per 16-13-701 C.R.S.	Forfeit
Quarterly Appointed Public Trustee Filing	Quarterly Public Trustee Financial Information	Trustee
Other Documents	Any documents that are required to be filed but are not identifiable as part of one of the previous program areas	Other

Attach the appropriate file that has been named per the naming convention and send. (You may also want to look at the properties of the message to ensure it is below 13mb)

Send to: dlg-filing@state.co.us

Map Filing

-	When filing maps, please make sure to observe our map standards (avaliable here). When you are ready to send in a map file, follow the same procedure as is described above, but send maps to: dolamap@state.co.us